DRAFT MINUTES OF THE GILBERT HUMAN RELATIONS COMMISSION REGULAR MEETING,
WEDNESDAY, APRIL 4, 2007 AT 7:00 P.M.,
MUNICIPAL CENTER, ROOM 300,
50 CIVIC CENTER DRIVE, GILBERT.

MEMBERS PRESENT: Menyon Abraham-Scott, Marvina Baldwin, Julius Cherry, James Gibides, Jr., Michael Gulyas, Sr., Omar Hameed, Teresa Huang, Isabela Huin, Cheri Jarvis, William Jefferson, Patricia Krueger, P. J. Sessoms, Tami Smull, Iven Wooten.

MEMBERS ABSENT: Alysson Abe, Gilbert Honeycutt

OTHERS PRESENT: Assistant Manager Skocypec, Vice Mayor Crozier, Deputy Clerk Gilbertson, and Community Development Specialist Harris-Morgan.

1. CALL MEETING TO ORDER:

The meeting was called to order at 7:06 p.m.

2. ROLL CALL

Deputy Clerk Gilbertson called roll and declared a quorum present.

3. PUBLIC COMMENT

None.

4. MINUTES – consider approval of the minutes of the Regular Meeting of March 7, 2007.

A MOTION was made by Commissioner Cherry, seconded by Commissioner Jefferson, to approve the minutes of March 7, 2007 as amended. Motion carried unanimously.

5. MISSION AND VISION STATEMENTS – reading of the Mission and Vision Statements.

Commissioner Cherry read the Mission and Vision Statements.

6. PRESENTATION – presentation by Ryan Helton of “Not My Kid.”

The presentation was postponed due to scheduling problems.

7. ACTION PLANNING – review and discussion regarding status of HRC Action Plans.

Chair Smull commented there were various topics on the list of assignments and they would address them at various meetings. There was a brief discussion on placing items on the agenda. Assistant Manager Skocypec advised that discussion between Commissioners is not allowed. He advised individual agenda item requests could be e-mailed to himself, Chair Smull, Vice Chair Hameed, or Deputy Clerk Gilbertson. Commissioner Gulyas asked if e-mailing agenda requests would violate the Open Meeting Law. Assistant Manager Skocypec said one-way communication is fine but discussion leads to trouble. He explained they should respond to the individual and not to all when answering an e-mail.

Assistant Manager Skocypec said that Commissioners could order business cards. The cards would have a blank space for Commissioners to insert their names and contact information. Commissioners can contact Deputy Clerk Gilbertson to place order.

Chair Smull will create an Action Plan Table that will help in monitoring the progress of various events and projects.

8. SPECIAL EVENTS/ACTIVITIES – discussion on:
a) 2007 Healing Racism Forum

Assistant Manager Skocypec reported that Phoenix is still moving ahead with their program and will send details to all Commissioners on the next forum.

b) 2007 Global Village Festival

Chair Smull reported that everything was coming together and the festival will be very exciting.

• Volunteers are needed to staff the information booths. Chair Smull provided a sign-up sheet.
• On Saturday, April 7, 2007 at 1:30 p.m., a number of AYUSA Global Youth Exchange students will make presentations in Council Chambers about their respective countries.
• Oregano’s Restaurant will have volunteer night and will provide food for the volunteers.
• There will be a presentation by Jennifer Joseph, an engineer with ON Semiconductor, on India for the Speaker’s Bureau in Council Chambers at 6:00 p.m. on April 17, 2007.

c) 2007 Hispanic Heritage Recognition Event

Marvina Baldwin distributed the Action Plan for the 2007 Hispanic Heritage celebration on Sunday, October 6, 2007 from 12:30 to 4:30 p.m. Entertainment will include:

• Live music
• Flamenco Dancers
• Hispanic Artists
• Hispanic Poetry
• Hispanic food
• Open cultural exhibits highlighting the Hispanic heritage
• Two speakers (TBD) ; a member of the Society of Professional Engineers. Ms. Baldwin distributed an extensive list of Hispanic notables
• Hispanic Film Festival showcasing three films to be held on September 29, 2007 from 12:30 to 8:00 p.m.; location TBD

There was a request for volunteers and a sign-up sheet was passed around. Chair Smull said last year’s event was not very successful, so there will be more emphasis on this year’s celebration.

d) Regional HRC Meetings

Assistant Manager Skocypec reviewed information from a recent meeting with representatives from other communities. He advised the next regional meeting would be held on April 25 in Mesa. He provided the following schedule:

• June – to be hosted by Phoenix or Tempe
• September – Gilbert
• November – Phoenix or Tempe
• January – Chandler
• April – Scottsdale

The meetings will feature a presentation or Dialogue Circles type of discussion. The communities are to suggest topics of interest. Mesa’s April presentation will be “Inclusive Communities” with information from a national source. Assistant Manager Skocypec stated there was discussion at bi-monthly meetings to bring structure to Regional Meetings. The Regional HRC Meetings will be a re-occurring item on Gilbert’s HRC Meeting Agenda to provide an opportunity to exchange ideas and discuss additional information.

e) HRC Brochures

Commissioner Gulyas provided an update on the HRC Brochure. He said there was still the question of including a photo and updating the Website.furniture Videnov Commissioner Gulyas requested information as to who could give authority to use the Town logo on the brochure. Chair Smull thanked Commissioner Gulyas for his efforts in putting the brochure together.

9. PRESENTATION – presentation by Carl Harris-Morgan, regarding an Analysis of Impediments to Fair Housing Choice.

Community Development Specialist Harris-Morgan explained that Gilbert receives an annual Community Development Block Grant allocation from the U.S. Department of Housing and Urban Development (HUD). The funding allocation includes several federal requirements, one of which is to address fair housing issues. Gilbert is in the process of creating a new Analysis of Impediments. The process includes reviewing census data, reviewing a summary of previous fair housing complaints, consulting with other parties that may be interested in this issue, and requesting public input on the issue of fair housing and the draft Analysis.

Community Development Specialist Harris-Morgan explained that staff was requesting the HRC to participate in creation of a new Analysis by:

1) Suggesting any individuals or organizations that may be interested in this issue that staff can contact by mid-April, 2007.
2) Reviewing a summary of the draft Analysis, provide comments or suggestions, and request public comment at the May 2007 HRC Meeting.

There was a brief discussion about affordable housing in Gilbert and the impact of the Analysis.

9. REPORT ON POLICE ACTIVITIES

Gilbert Police Lieutenant Johnson explained the deportation of three illegal resident teenagers was not the result of racial profiling. They were stopped because of a traffic violation and as a result were found to be here illegally.

Lieutenant Johnson reported an increase of prescription drug activity at local schools following spring break. The recent discovery of drug activity by the schools was due to pro-active action and the teacher knew what to look for.

10. REPORTS ON CURRENT EVENTS AND ACTIVITIES

Assistant Manager Skocypec reviewed the Attorney General Interpretation of the future meeting category on agendas as it relates to the Open Meeting Law. Because of the interpretation, there will be no future meeting category on agendas.

Commissioner Cherry announced the birth of his ninth great grand child. He also advised he would be leaving the Commission in July because he is moving to another state to live nearer his family.

Commissioner Gulyas reported the dates of several events:

• April 12 - Sonora Town Playground Ribbon Cutting
• April 14 – Public Safety Memorial fund raising Golf Tournament at Trilogy
• April 30 – Public Safety Memorial Dedication in front of the Public Safety Building

Commissioner Abraham-Scott distributed an action plan for the 2008 Martin Luther King Breakfast.

11. REPORT FROM THE TOWN COUNCIL LIAISON

Vice Mayor Crozier commented on articles in “Your Town”.

Vice Mayor Crozier reported that the County Island Fire Protection question is still an issue. He said a referendum was being circulated in opposition to a development agreement. The legislature was discussing allowing weapons in public places, no longer checking identification to enter bars, and not requiring driving school for traffic fines.

ADJOURNMENT

A MOTION was made by Commissioner Cherry, seconded by Commissioner Krueger, to adjourn the meeting. Motion carried unanimously.

Chair Smull adjourned the meeting at 9:07 p.m.

Tami Smull, Chair
Patricia A. Gilbertson, CMC, Deputy Clerk

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Gilbert Human Relations Commission held on the 4th day of April 2007. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 2nd day of May 2007.

Patricia A. Gilbertson, CMC, Deputy Clerk

DRAFT MINUTES OF THE GILBERT HUMAN RELATIONS COMMISSION REGULAR MEETING, WEDNESDAY, MARCH 7, 2007, AT 7:00 P.M., MUNICIPAL CENTER, ROOM 300, 50 CIVIC CENTER DRIVE, GILBERT.
MEMBERS PRESENT: Alysson Abe, Menyon Abraham-Scott, Marvina Baldwin, Julius Cherry, James Gibides, Jr., Michael Gulyas, Sr., Omar Hameed, Teresa Huang, Isabela Huin, William Jefferson, Patricia Krueger, P. J. Sessoms, Tami Smull and Iven Wooten

MEMBERS ABSENT: Gilbert Honeycutt (attempted to phone in, but due to technical problems this was not possible) and Cheri Jarvis

OTHERS PRESENT: Assistant Manager Skocypec, Vice Mayor Crozier and Deputy Clerk Roberts

1. CALL MEETING TO ORDER:

The meeting was called to order at 7:04 p.m.

2. ROLL CALL

Deputy Clerk Roberts called roll and declared a quorum present.

3. PUBLIC COMMENT

Commissioner Gulyas stated the Public Safety Memorial Committee would like to be involved at the Global Village Festival.

Commissioner Cherry apologized to Commissioner Jefferson that he was unable to attend the Workshop due to medical problems.

4. MINUTES ? consider approval of the minutes of the Regular Meeting of February 7, 2007.

A MOTION was made by Commissioner Jarvis, seconded by Commissioner Allison, to approve the minutes of the Regular Meeting of February 7, 2007. Motion carried unanimously.

5. MISSION AND VISION STATEMENTS ? reading of the Mission and Vision Statements.

Commissioner Cherry read the Mission and Vision Statements.

6. PRESENTATION ? presentation by Ryan Helton of ?Not My Kid.?

Mr. Helton was unable to attend and the presentation has been rescheduled to April. Chair Smull advised that the ?Not My Kid Program? started on February 24 with ?Kevin?s Last Walk?. Chair Smull said she would send an e-mail to Commissioners regarding the progress of the father?s walk with Kevin?s ashes to Montana which he hopes to complete by June on the anniversary of his son?s death.

7. ACTION PLANNING ? review and discussion regarding status of Commission Action Plan.

Chair Smull advised that in July 2006 the Human Relations Commission held a Strategic Planning Session with an outside consultant, Lance Decker, to discuss what the Commission wished to accomplish and to develop an Action Plan. Chair Smull requested that Commissioners review the plan for any suggestions and recommended changes. She asked that Commissioners who were assigned a responsibility provide an update. Each line item was discussed as follows:

Hold Monthly Meetings
Assistant Manager Skocypec recommended developing a schedule of items to be discussed at each meeting. He suggested that issues such as gang activity, drug awareness or domestic violence be topics for discussion.

Chair Smull explained how the agenda is created and how future items are noted at the end of each meeting for discussion at future meetings. She added that any known topical issues are added to the agenda by herself or Assistant Manager Skocypec. Commissioner Gulyas asked whether Commissioners could suggest items via email two weeks prior to the creation of the agenda. Assistant Manager responded that discussion between Commissioners is not allowed, but individual e-mail requests could be sent to either Deputy Clerk Gilbertson or Roberts.

Commissioners agreed that each meeting should consist of a limited number of items. Assistant Manager Skocypec asked that at the next meeting Commissioners provide the items they would like to discuss in priority order.

MLK Breakfast
Commissioner Abraham-Scott advised that poster contest winners will be receiving a Savings Bond as their award. She added that future plans include compiling a calendar of all former art poster contest winners to use as a fundraiser for the event.

Chair Smull asked for volunteers for the 2008 MLK Breakfast and Commissioners Guylas, Baldwin, Abraham-Scott and Cherry put their names forward. Commissioner Cherry requested that the poster artwork receive more public attention. Chair Smull responded that there are plans for showcasing the art at the Global Village Festival and Commissioner Guylas advised that that the posters were displayed at the Municipal Center during February at the request of the Mayor. Commissioner Abraham-Scott advised that next year?s planning will begin in August or September and that the same plan as last year would be followed. Assistant Manager requested that a plan be formalized with dates and responsibilities.

Global Village Festival
Chair Smull advised that next year?s planning will begin in May and that an outline will be provided by August 1. She added that the next meeting for this year?s event will be March 27th and welcomed anyone to attend who wanted to be involved with the event.

Hispanic Heritage Month
Commissioner Baldwin advised an action plan would be completed by the first week in April.

Gilbert Days Event
Commissioner Hameed advised that an action plan was not necessary, but someone would need to coordinate the event.

Congress of Neighborhoods Newcomers Social
Commissioner Guylas reported that he had not attended the socials due to problems obtaining details. He agreed to develop an action plan to include the creation of an information board which could be taken to each social to introduce the Commission to new neighborhoods.

Fourth of July
Chair Smull advised that she would have an action plan prepared for the May meeting.

Constitution Week
Commissioner Wooten advised that he would have an action plan in August. Commissioner Abe asked that a supply of the booklet entitled ?We the People? be obtained for distribution at next year?s event.

Commissioner Cherry asked whether Constitution Week would be the appropriate event to feature the history of Gilbert. The Commission felt that Gilbert Days would be a more appropriate event.

Commissioner Abraham-Scott recommended that voter registration forms be available and that the Commission would check on whether this would create a conflict with the efforts provided by Neighborhood Services. Commissioners Abraham-Scott and Cherry volunteered to assist with the 2008 event.

Mayor?s New Year?s Eve Party
Commissioner Jefferson advised the plan will be ready by November and that information on the MLK Breakfast and any other Commission activities should be available for distribution. Commissioner Guylas volunteered to help with the event.

Character Awards/CAN
Commissioner Sessoms advised that she was not able to attend the event, but would have an action plan in January 2008 for next year?s event.

Regional HRC Meetings
Assistant Manager Skocypec advised he would have information available at the April meeting.

Gilbert Global Village Festival
Chair Smull advised she would have an action plan for next year?s event in June.

Research into Town Survey
Assistant Manager Skocypec advised that the Town Survey is conducted each November. He would research when it would be necessary to provide information for inclusion or make plans to review the survey. He added that a budget item would need to be submitted for an HRC member to attend the Gilbert Leadership next year. Chair Smull reminded the Commission of the commitment of one full Friday each month, plus additional meetings and tours and involvement in a service project that requires a couple of weekends. Assistant Manager Skocypec advised he would have information available at the April meeting.

Community Communication
Commissioner Guylas advised that no action occurred on this item for various reasons, mainly time constraints. He developed a brochure and asked whether Commissioners wanted a group photograph included on the front of the brochure or a list of events which Commissioners attended and sponsored. He also asked whether the Town colors and logo should be added. Commissioner Guylas also recommended the Commission?s webpage be updated with the mission statement and additional information to make it easier for citizens to contact Commissioners.

Chair Smull advised that she had previously met with Assistant Manager Ryall and that the Town?s website standards need to be uniform for all Boards and Commissions.

Commissioner Guylas stated his action plan is to complete the brochure and update the Commission?s webpage if possible. Assistant Manager Skocypec requested that he and Commissioner Guylas meet to go over details included in the brochure. Commissioner Guylas agreed to send the brochure via email.

Discussion continued on whether a group photograph be included in the brochure or choose one the MLK student artwork pieces and it was decided to discuss this further at next month?s meeting.

Chair Smull stated she would like the Commission to develop a responsiveness plan to use as a guideline for any community problems that arise. Assistant Manager Skocypec stated he would contact other HRCs to find out what protocols they have in place.

Commissioner Guylas suggested that once a month the Commission goes before Council with issues to provide updates and also be featured on Channel 11.

Commissioner Abraham-Scott asked whether Commissioners could be issued with business cards. Assistant Manager Skocypec advised that due to the quantity of Town Board and Commission members, the Council previously decided that Commissioners would be provided with a polo shirt and only the Chair and Vice Chair of each Board and Commission would receive business cards.

Chair Smull offered Commissioners use her cards. Assistant Manager Skocypec agreed to revisit the issue. Commissioner Cherry suggested that an HRC business card be printed with a blank line for Commissioner?s to write their name and phone number. Assistant Manager Skocypec responded that this would be part of his research with other communities HRCs.

Diversity Dialogs
Assistant Manager Skocypec advised this was an ongoing item for the Commission to work on.

8. SPECIAL EVENTS/ACTIVITIES ? discussion on:

a) March 2007 Genealogy Research Lecture

Commissioner Abe reported that the event was well attended and the speaker was excellent. She has received requests for future lectures to be held. She added she would create an information sheet of contacts regarding advertising for future lectures.

Commissioner Abe explained that there are various websites that provide information on genealogy. There is also information available on the U.S. Census site and at the Mormon Church in Salt Lake City and the Mesa center.

Chair Smull added that there will be a booth at the Global Village Festival on how to obtain information on genealogy.

b) March 2007 Cultural/Linguistic Competency Workshop

Commissioner Jefferson stated he was disappointed with the low attendance and felt that inadequate advertising was the reason. He would like to research ways to increase awareness of the Workshop. He added that those who attended benefited from the information, but he would like to reach out to a cross-section of the community. Commissioner Abraham-Scott reported that it was an excellent workshop and felt that if there had more coordination with the school district superintendents, there would have been better attendance. Commissioner Cherry suggested that letters be sent to CEOs of Gilbert corporations, the Chamber of Commerce, Rotary Club and American Legion.

Assistant Manager Skocypec responded that the Workshop was advertised. He recommended that in the future when Commissioners attend events and workshops they bring as many guests as they can to bolster attendance. He indicated that the Town struggles with ways to advertise events and is always looking for new and more effective ways of advertising programs and activities.

Commissioner Sessoms asked whether the same activities occur at each Workshop. Commissioner Jefferson responded that he has so much information that each Workshop is slightly different. Commissioner Guylas asked whether the title should be reworded. Commissioner Jefferson stated he was open to suggestions from the Commission.

Several ideas were put forth including holding sessions on a work night, taping the Workshop and having 2 hr. segments.

c) 2007 Healing Racism Forum

Assistant Manager Skocypec advised that Mr. Otu with the City of Phoenix requested members from agencies and municipalities attend future forums. Information is available on their website, www.asu.edu/irc/programs/community/healing-racism.com.

d) 2007 Global Village Festival

Chair Smull provided an update on the Global Village Festival. She explained that due to such a strong adverse response, the graffiti art project has been cancelled. Also the professional artist is not able to participate in this year?s event because of insurance requirements. Chair Smull continued that the MLK drawings will be showcased and there may be a contest to recognize the artists. She added that despite not having a presenting sponsor, the event has raised $30,000, the same amount of cash gifts as last year. Discussion continued on insurance requirements and explanations were provided on the necessity for vendors to provide policies indicating the Town as additional insured. Assistant Manager Skocypec indicated that he would follow-up on the issue.

Commissioner Abe asked if the children wearing costumes representing different countries could wear a sash with the name of country. She also asked if a booth could be available for children to tell stories to one another in relation to the country in which they were born or raised. Chair Smull made a notation to include this for next year.

e) 2007 Hispanic Heritage Recognition Event

Commissioner Baldwin advised that a plan would be ready by October and she would have a write up to provide at the next meeting. Vice Mayor Crozier advised he had some names of people who would like to be included in the event.

9. REPORT ON POLICE ACTIVITIES

Sergeant Johnson was not in attendance to provide the police report. Assistant Manager Skocypec reminded the Commission to report any graffiti to the Police Department.

10. REPORTS ON CURRENT EVENTS AND ACTIVITIES

Commissioner Guylas advised that the Public Memorial Committee had raised approximately $100,000 towards the commemorative statue which is scheduled for completion April 20, the anniversary of Officer Targoz? death. He provided information on items for sale and the various fundraising events.

Chair Smull advised that a parent drug awareness meeting was scheduled for March 23 at 6:30 p.m. at the Mesquite Junior High auditorium.

11. REPORT FROM THE TOWN COUNCIL LIAISON

Vice Mayor Crozier reminded Commissioners of the Primary Election next Tuesday March 13, 2007. He added that the number of returned early ballots was a little higher than the last election. Assistant Manager Skocypec advised that early voting at the Municipal Center would end Friday at 5:00 p.m. Chair Smull said she would send an email regarding the candidates ?Meet and Greet? and Commissioner Guylas advised some candidate information was available on the Chandler-Gilbert College Website.

12. FUTURE AGENDA ITEMS

Assistant Manager Skocypec reminded Commissioners review the Action Plan and provide agenda topics for the next 12 months. Commissioner Guylas requested the contents of the brochure be discussed at the next meeting.

13. ADJOURN

A MOTION was made by Commissioner Cherry, seconded by Commissioner Jefferson, to adjourn the meeting. Motion carried unanimously. Chair Smull adjourned the meeting at 9:28 p.m.

Tami Smull, Chair
ATTEST:

Susan Roberts, CMC, Deputy Clerk

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the Gilbert Human Relations Commission held on the 7th day of March 2007. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 8th day of March 2007.

Susan Roberts, CMC, Deputy Clerk

Tags: Gilbert, Arizona

MINUTES OF THE GILBERT HUMAN RELATIONS COMMISSION REGULAR MEETING
WEDNESDAY, FEBRUARY 7, 2007 AT 7:00 P.M.
MUNICIPAL CENTER, ROOM 300
50 CIVIC CENTER DRIVE, GILBERT

MEMBERS PRESENT: Menyon Abraham-Scott, Marvina Baldwin, Julius Cherry, James Gibides, Jr., Michael Gulyas, Sr., Omar Hameed, Isabela Huin, Cheri Jarvis, William Jefferson, Patricia Krueger, Tami Smull, Iven Wooten.

MEMBERS ABSENT: Alysson Abe, Gilbert Honeycutt, Teresa Huang, and
P. J.Sessoms.

OTHERS PRESENT: Assistant Manager Skocypec, Vice Mayor Crozier, and Deputy Clerk Gilbertson.

1. CALL MEETING TO ORDER:

The meeting was called to order at 7: 05 p.m.

2. ROLL CALL

Deputy Clerk Gilbertson called roll and declared a quorum present.

3. PUBLIC COMMENT

None.

4. MINUTES – consider approval of the minutes of the Regular Meeting of January 3, 2007.

A MOTION was made by Commissioner Huin, seconded by Commissioner Jefferson, to approve the minutes of the Regular Meeting of January 3, 2007. Motion carried unanimously.

5. MISSION AND VISION STATEMENTS – reading of the Mission and Vision Statements.

Commissioner Cherry read the Mission and Vision Statements.

6. PRESENTATION - presentation by Ryan Helton of “Not My Kid.”

Mr. Helton was unable to attend and the presentation will be re-scheduled. Chair Smull distributed a listing of programs offered by “Not My Kid.”

There was a brief discussion about creating new brochures for the Human Relations Commission, which would include, among other things, contact information for those interested in drug and alcohol awareness.
7. PRESENTATION - presentation by Lacey Cox, Counseling Manager for the Gilbert Police Department, regarding Police Department Counseling Programs and Activities.

Lacy Cox, Counseling Manager for the Gilbert Police Department, presented information on the Town’s Youth and Adult Resources. Services they provide include individual, group, and family counseling, domestic violence assessments, DUI screening and referrals, a youth diversion program, an adult diversion program, youth drug/alcohol assessment and counseling, and victim assistance. The Youth and Adult Resources program, established in 1983, receives referrals from the Police Department, schools, and the Gilbert Court System.

The Crisis Intervention operates twenty-four hours a day, seven days a week. Victim Assistance volunteers receive a complete background check and comprehensive training. Fees are based on ability to pay and they are often waived or are free if the client is unable to pay or is referred by a Gilbert Police Office. There were questions and answers, which prompted discussion on school programs and possible outreach by the Human Relations Commission to address drug and alcohol abuse. Chair Smull asked what the Commission could do to promote drug and alcohol awareness and possibly volunteer for intervention services. Ms. Cox said the Commission should continue doing what they are doing, which is encouraging discussion and awareness. She said that all substance abuse is serious but alcohol abuse is the most prevalent among adults and young people. Educating parents and making more services available to the young people would be a big help in fighting the war on drugs.

Suggestions by the Commissioners included holding a Health-Fair type of event in the schools and a mentoring program. Commissioners Cherry, Gulyas, and Krueger will work together to create a Human Relations Commission brochure listing resources and contact people within the Commission.

8. DIALOGUE CIRCLES - discussion regarding Gilbert History as the subject for the February 2007 Dialogue Circle Series.

The Dialogue Circles Series featuring history was postponed until May because the Month of March would be busy with Commissioner Jefferson’s Cultural/Linguistic Competency Workshop on March 3 and Commissioner Abe’s Genealogy Lecture on March 1. Both events will be held at the Southeast Regional Library. Assistant Manager Skocypec was asked to obtain and possibly re-broadcast the recording of the last Dialogue Circle held for possible use in advertising the planned Dialogue Circles.

9. SPECIAL EVENTS/ACTIVITIES – discussion on:
a) 2007 Martin Luther King Breakfast

Commissioner Abraham-Scott reported the Martin Luther King Breakfast was a success even though there was a problem with catering. It was well attended; many of the Commissioners volunteered, and Marvina Baldwin had obtained many student volunteers, so there was great participation. Commissioner Abraham-Scott said they still had certificates to present. Chair Smull commended Commissioner Abraham-Scott for her leadership and hard work in putting the event together.

b) 2007 Global Village Festival

Chair Smull reported they are still scheduling performances. There will be a graffiti wall contest and the judging will be unusual. The Australian Football event will perform this year. Flyers will be distributed next month.

c) 2007 Unity Walk

Commissioners reported the walk was excellent but said there should be additional advertising next year to draw more people. There was a brief discussion on ways to improve participation and a suggestion that Gilbert sponsor next year’s walk. The Commission discussed the possibility of hosting future walks. Assistant Manager Skocypec advised that the host community would be responsible for marketing as well as supporting the event. Marvina Baldwin volunteered to obtain information on requirements to host next year’s walk.

d) 2007 Healing Racism Forum

Have held some preliminary talks but not much happening.

e) 2007 Hispanic Heritage Recognition Event

Marvina Baldwin reported she has applied for grants and will be applying for one or two more. There are promises of radio advertising at no charge. Ms. Baldwin said there will be a Hispanic speaker, they will be working on literature for the event, and that $4,000 has been pledged to date, including a contribution from the Town.

f) Drug Awareness/Education Program

The Commission will address at the meeting of March 7, 2007.
10. ACTION PLANNING – discussion and update on Human Relations Commission action plan.

Chair Smull requested that the Commissioners review the Action Plan and attend the next meeting prepared to discuss the plan or determine that there is no need for further action.

11. REPORT ON POLICE ACTIVITIES

Gilbert Police Lieutenant Johnson reported that graffiti activity has increased and it appears that each event involved more than one person. Lieutenant Johnson said someone broke into a bowling center and covered a large area with graffiti. An incident involving an 18-year old male is under investigation. An incident involving a black doll hanging in a woman’s car at an apartment complex is almost resolved. Information will be available upon conclusion of the investigation.

12. REPORTS ON CURRENT EVENTS AND ACTIVITIES

Commissioner Jefferson presented information on the Linguistic and Competency Workshop he will be conducting on March 3, 2007, from 9:00 a.m. to 12:00 noon at the Southeast Regional Library. Commissioner Jefferson said he will need equipment for a PowerPoint Presentation and would like to serve food. He will provide information about the event to the Council at the next Council Meeting.

Chair Smull reported that the CAN meeting provided information about the Mayor’s Youth Advisory Committee plans for a teen dance.

Arizona State University President Crowe will be speaking at the Southeast Regional Library on February 23, 2007.

Assistant Manager Skocypec advised that Commissioners have an open invitation to tour Town facilities and attend fire station grand openings.

Commissioner Cherry reminded everyone to vote in the March Election.

13. REPORT FROM THE TOWN COUNCIL LIAISON

None.

14. FUTURE AGENDA ITEMS

Department of Peace
Human Relations Commission Action Plan
Drug Awareness in Schools

ADJOURNMENT

A MOTION was made by Commissioner Cherry, seconded by Commissioner Gulyas, to adjourn the meeting. Motion carried unanimously. Chair Smull adjourned the meeting at 9:10 p.m.

Tami Smull, Chair
ATTEST:

Patricia A. Gilbertson, CMC, Deputy Clerk

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the Gilbert Human Relations Commission held on the 7th day of February 2007. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 7th day of March 2007.

Patricia A. Gilbertson, CMC, Deputy Clerk

Tags: Gilbert, Arizona

DRAFT MINUTES OF THE GILBERT EDUCATIONAL CABLE ACCESS GOVERNING BOARD,
FEBRUARY 8, 2007,
CHANDLER HIGH SCHOOL, CAREER & TECHNICAL EDUCATION BUILDING ROOM 725,
350 NORTH ARIZONA AVENUE, CHANDLER, ARIZONA
MEMBERS PRESENT: Michael Holland (Vice Chair), Tim Keefe (Chair), Guy Mullins, Linda Tunick, Cathy Templeton

MEMBERS ABSENT: None

OTHERS PRESENT: Vice Mayor Crozier (Council Liaison); Christy Stevens, Higley Unified School District, Diane Bowers, Gilbert Public Schools

CALL TO ORDER

Tim Keefe called the meeting to order at 9:03 a.m.

Christy Stevens, Public Information Officer for Higley Unified School District, attended the meeting and will be appointed to the Board on February 13, 2007.

MINUTES

1. Approval of the Minutes of the Meeting of October 12, 2006

A MOTION was made Cathy Templeton, seconded by Linda Tunick, to approve the minutes of the meeting of October 12, 2006. Motion carried 5-0.

NEW BUSINESS

2. Election of Chair and Vice Chair

Cathy Templeton advised that the Board periodically appoints a Chair and Vice Chair. The same Chair and Vice Chair can be reappointed if the Board desires.

A MOTION was made by Guy Mullins, seconded by Linda Tunick, to reappoint Tim Keefe as Chair and Michael Hollancd as Vice Chair. Motion carried unanimously.

3. Report from educational entities on plans to use the Educational Access Channel.

Tim Keefe reviewed use of the educational channel by Chandler Gilbert Community College (CGCC). The education channel is used to promote the district and deliver any activities that may be of interest to viewers. Activities typically include graduation exercises and public service announcements. No instructional programming is broadcast by CGCC.

Linda Tunick advised that Diane Bowers would be attending the meeting to see what is available. Linda asked about the boundaries of the channel, cable customers, and user surveys. The Gilbert education channel encompasses the corporate limits of Gilbert which includes the Gilbert, Higley and Chandler districts. There are approximately 40,000 cable customers in the Gilbert service area. Cathy Templeton advised that the only time a user survey was completed was during the cable franchise renewal process. At that time, one of the few comments received from viewers was that they would like to see school board meetings. Michael Holland advised that currently Mesa, Chandler, and Kyrene School Board meetings are replayed on the Chandler channel. Linda asked if it is possible for Gilbert Public Schools to have a designated time slot on the channel and Michael Holland indicated he is flexible and would be delighted work with the District. Linda asked if there is anything besides video that could be used. Michael Holland explained that the channel would be reinstalling satellite and could also broadcast educational programs. The channel carries the Anneberg Channel in the morning and programs can be found at learner.org. Michael said the channel also broadcasts the Classic Arts network and the channel is very popular in the Sun Lakes area. At this time the program is not on the web for the Chandler channel but there are plans to do so in the future. Michael distributed a copy of the current program schedule. Linda said she would provide the program to Diane Bowers and she would take it to the cabinet and see what they want to use.

Michael Holland explained that the channel is used in Chandler for community relations. He provided a brief history on the channel which began as an instructional channel for Spanish language. The Chandler District does not put cable into the schools and the channel became a community relations tool. Michael briefly discussed some of the informational programming that is in use or planned, such as a parenting program and Portraits in Education. The studio at the new facility has only been operational since November. The channel includes a variety of talk shows. Cathy asked that Michael provide copies of the channel rules to the schools districts. Vice Mayor Crozier said that he feels some residents may look at the channel and see Chandler and do not understand that the channel also serves the Gilbert area. Vice Mayor Crozier asked if some current lectures being sponsored by the Gilbert Human Relations Commission would be suitable for the channel as the Commission is trying to figure out how to broadcast the lectures. The next is a lecture on diversification. Michael indicated that sometimes there are copyright issues with professional lectures. Discussion followed on releases and Michael explained that the channel leaves releases up to the individual schools. Cathy Templeton said she would get copies of the tapes to Michael for review and possible broadcast.

Christy Stevens asked about the release used by the schools and Michael indicated it was the standard release. Tim Keefe pointed out the channel also has some programming from the Mesa and Kyrene Districts. Michael Holland advised that the channel also carries the Mesa District’s Homework Hotline and Board meetings. He said that since the channel began Mesa has the used the channel on Friday’s from 8:00 a.m. to 4:00 p.m.

Guy Mullins explained that ASU moved from a traditional partnership with the education channels to a digital channel and has the ASU TV channel. Guy reported that ASU would like to get some broadcasts on the channel. There are a number of lectures and documentary programs, as well as some KAET programs. He asked about the technology needed. Michael Holland advised that different format tapes are acceptable but not beta tapes. He discussed DV tapes and DV cam. The channel is running a server to get the best quality. Discussion followed on possible use of the channel for programming. Guy said there are some courses that may be of interest. Vice Mayor Crozier asked if there was any consideration to do a hot topics program. Michael briefly discussed how if the topics are outside school and education they should be on the city channel. The District attorney has said that legally they cannot do anything with elections or debates.

Michael Holland said he is willing to discuss ideas with anyone about regular programs. The channel is a great resource that is not totally utilized. Cathy Templeton asked if any students were used for the channel and Michael advised there had not been interest as the students are interested in filming. Christy Stevens said that Higley is interested in using the channel.

4. Tour of Chandler Education TV production facilities.

Michael Holland led a tour of the Chandler Education TV production facilities. He responded to questions about the equipment and building.

OLD BUSINESS

5. Status report on the Cable Channel operations and use.

Refer to Agenda Item 2. The status report was presented while discussion plans for use of the Educational Access Channel.

FUTURE AGENDA ITEMS/MEETINGS

6. Identify future agenda items.

The following agenda items were identified and will be placed on the next meeting agenda:
• Discussion on naming conventions for the Educational Access Channel.
• Open Student Television Network (OSTN), ostn.org.
• Discussion of use of an e-mail group to bring forth ideas.
• Open Meeting Law.
• University of Washington Research Channel.
• Representation from GECAGB on the Chandler TV Board and Annual Joint Meeting with the Chandler TV Board.

7. Schedule future GECAGB meeting(s).

The next meeting of the GECAGB will be held on Thursday, April 12, 2007 at 9:00 a.m. The meeting location will be Chandler-Gilbert Community College, Chandler, Arizona.

COMMUNICATIONS

From the CHAIR on current events.

Tim Keefe provided an update on construction at the Williams and Pecos campuses. CGCC has recently received reaccreditation.

From the BOARDMEMBERS on current events.

Cathy Templeton reported that Michael Holland’s reappointment and the appointment of Christy Stevens would be on the February 13 Council agenda. Cathy advised she is awaiting notification from Gilbert Public Schools and Diane Bowers advised that Gilbert Public Schools wishes to reappoint Linda Tunick.

Linda Tunick reported that the Gilbert Classical Academy would open in August 2007 with 350 students. Diane Bowers briefly explained that the Academy is a six year program that combines 1-1 computing and each student is assigned a laptop for use at school and home. Students are required to take Latin and the teachers are trained in the Socratic method of instruction. They are only a few programs like this in the country.

From the COUNCIL LIAISON on current events.

Vice Mayor Crozier suggested a future tour of the Gateway campus.

ADJOURN

Tim Keefe adjourned the meeting 10:25 p.m. following conclusion of the tour of the Chandler facility.

Tags: Gilbert, Arizona

DRAFT MEETING MINUTES OF THE
GILBERT ECONOMIC DEVELOPMENT ADVISORY BOARD
REGULAR MEETING ON MARCH 14, 2007
PRESENT: Richard Andrews, Ben Cooper, Angela Creedon, Martha Fleming, Maria Hesse, Kathy Langdon, Dr. Albert McHenry, Scott Morrison, Kent Norcross, Steve Paisley, Kris Thompson, Terri Tobey, Brigette Peterson, Donald Clay and Steve Urie

ABSENT: Keith Vaughan, Greg Tilque and Jim Iacobazzi

OTHERS PRESENT: Kelly Patton, Håkon Johanson, Bill Kludas, Don Noble, Bill Dupuy, Star Gregory, and Nancy Lorenzen

CALL TO ORDER
Chairman Cooper called the meeting to order at 7:30 a.m. and declared a quorum present.

COMMUNICATIONS FROM CITIZENS
Chairman Cooper opened the floor to the public for any comments or communications for items not on the agenda.

Mr. Bill Kludas, 4053 E. Meadowview Drive addressed the Board regarding the minor general plan amendment for Seville Tract T. Mr. Kludas indicated the group had some concerns about the process and what was said at the last Commission meeting. In his opinion the ULI report forecasts that the Williams Gateway Airfield will be an international destination and economic boom to the east valley beyond expectation. He is troubled by the process with the Town and how it excluded GEDAB’s expertise. Mr. Kludas mentioned the numerous requests by Shea for a continuance. The reason was to wait for the ULI report to be received and give the Board ample time to review. Mr. Kludas commented on his surprise that this item was placed on the agenda for the March’s Planning Commission meeting and the timing in which he received the full packet. He read a portion of the Planning Department’s final report where he pointed out an inaccurate statement that pertains to the radius of the Williams Gateway Area.

Council Liaison Urie made a point of order that comments made in Communications from Citizens should be limited to 3 minutes as there are others who wish to speak.

Mr. Kludas concluded his remarks with that the Planning Commission has been disrespectful as to the importance of the GEDAB and to the process. He feels there should be some procedure where reports are reviewed for accuracy.

Mr. Don Noble, 4113 E. Meadowview Drive made a brief statement—To my knowledge neither the Town nor the residents of Seville have written information from the experts that residential or commercial component will not work on this 18 acre site. He would like to see the Town and the applicant contact Mr. Neil Ginsberg with CopperWynd Resort to look at the site.

Mr. Noble gave Chairman Cooper a letter from Ms. Irl Noble to be entered into record.

Mr. Bill DuPuy, 4183 E. Meadowview Drive stated he is completely puzzled with the process and does not understand what is going on with certain bodies put in place to help the community planning, the delay in hearings, and why reports are pushed aside. Mr. DuPuy stated he has invested a lot of money in his property and is against downzoning to townhouses. Mr. DuPuy believes that down the road these townhouses would turn into rentals. Townhouses do not belong there.

Ms. Star Gregory, 4249 E. Meadowview Drive who has been a realtor for seven years piggybacked on Bill DuPuy’s comments. She claims that townhouses would lower the value of their residences. She continues to read in the newspapers about more foreclosure and more bankruptcies. This type of forecast may possibly come to Seville based on the many existing duplexes and attached condos along with the many homes currently on the market. This is not good news for Seville.

Ms. Nancy Lorenzen, 4217 E. Meadowview Drive expressed her thoughts that up until the March Planning Commission meeting, the group felt that all the parties involved were getting together to reach the right answer. She said at Wednesday’s meeting, it was the perception of many of the neighbors that the meeting was railroaded into making a decision. Ms. Lorenzo wants all the information considered so the right answer is agreed upon. The group does not understand what changed within 30 days.

Chairman Cooper thanked all the citizens for coming.

3. Minutes-Approve the Regular Meeting Minutes of February 14, 2007
A MOTION was made by Board member Fleming, seconded by Board member Paisley, to accept the minutes of the regular meeting of February 14, 2007 as written. Voice vote carried 12-0.

ADMINISTRATIVE ITEMS
4. Preferred Company Environment
PCE Chair Langdon summarized the discussion that took place at the February 24th Council Retreat and what the next steps would be in the process.

PCE Chair Langdon refreshed the Board’s memory as to what a Preferred Company Environment was and that the Board previously determined healthcare (holistic and women’s health specifically) would be a good industry to focus on.

Summary Highlights:
• Presented power point to Council Retreat on February 24th to request money for a study.
• Study to be done in three phases. Approval was given to proceed with Phase I that focuses on what is out there and how does it impact Gilbert. Question was asked whether Council approved all phases. Response: Phase 1 given approval and if things look favorable then the study would move to Phase 2.
• Working with Morrison Institute for Phase 1. Cost: $35,000.
• Estimated time for each phase: Phase 1—2 months; Phase 2—2-4 months and Phase 3—2 months. Phase 1 possibly would not begin until June due to the backlog of Morrison Institute. Question asked whether Morrison Institute would sub-contract the work or will it be done internally. Board member Andrews has no problem supporting the area of interest but pointed out that on page 3 of the power point presentation it states we have the opportunity to be “Great” within the Aerospace Industry Cluster if we continue to collaborate with the Williams Gateway Airport regional efforts. He would like to know if this would be addressed as well. Response: The sub-committee felt that aerospace is a collaboration already going on with Williams Gateway Airport and will continue those efforts but focusing on healthcare especially Holistic and Women’s Health industry would make Gilbert unique.

PCE Chair Langdon mentioned one of the other recommendations that received approval was to have GEDAB explore avenues and resources needed to enhance Gilbert’s reputation as a “great” place to do business. Council asked that an update to be presented on the topics in 90 days.

Outline of areas:
• Predictable fees for development
• Faster entitlement process
• Permitting review times
• Developed business parks
• Special incentives for priority clusters

Vice Chairman Thompson excused himself from the meeting.

PCE Chair Langdon indicated that a task force would be created to work on each area. She will be looking for volunteers to sit on a task force very shortly. Town staff will be providing background information needed for each area.

Chairman Cooper suggested prioritizing the items and which one should be looked at first by a task force.

Board member Paisley inquired if any other communities are doing a PCE and if there might be a model out there that Gilbert could use. Chairman Cooper said under the PCE umbrella Chandler would be the closest thing as it is looking at biotech incubator.

5. Update on Projects in Gilbert
Business Development Specialist Patton highlighted some of the current economic development projects:
• Several GPEC Project Requests were received
• Seville Tract T General Plan Amendment—Heard by Planning Commission March 7th. Commission decided by 5-2 vote to approve the recommendation of Planning staff. Will now move to Council for their consideration. Board member Norcross was in attendance to present Board’s position.
• Harkins Theaters at SanTan Village Shopping Center—Scheduled to open March 30, 2007 and Regional Mall on schedule to open in October 2007.
• Reserve at SanTan—Construction is underway on two 52,275 square foot office buildings along with a 50,336 square foot one story flex building. Site located on the SEC of the Gilbert and 202 Freeway.
• Gilbert 202 Commerce Center—Across from the Reserve at SanTan. Construction is underway on two 60,225 square foot one story flex office buildings as well as a 39,658 square foot one story flex building.

Council Liaison Urie mentioned a hard hat tour of Harkins Theatre is scheduled for Council on March 27th. He asked staff to inquire whether the Gilbert Economic Development Advisory Board members could be included.

Council Liaison Urie announced tickets were available for the upcoming March 29th Public Safety Memorial Fund Raiser at Harkins Theatre. All proceeds to benefit the memorial.

Business Development Specialist Patton mentioned the Cancer Treatment Center selected the City of Phoenix.

COMMUNICATIONS
6. Redevelopment Commission Report
Council Liaison Urie reported the painting of the water tower is now finished and the water tower park project is moving forward.

7. Planning Commission Report
Planning Commission Liaison Peterson mentioned the following:
• A few items on consent—one was to rezone from Maricopa County to single-family residential in Gilbert.
• Approved the updates to the Heritage Village Center sign code.
• Rezone on county land to light industrial at Germann and Lindsay Road.
• Seville Tract T—It was passed 5-2 with an amendment that it could only be two story in height. In order to make sure the Board understands the process she stated a minor general plan amendment (under 40 acres) would not normally come before the Board but the Commission had requested a recommendation from the Board.
• Steel Dreamz Use Permit—Operates on a use permit with a time limit in the Heritage District. Commission approved a Use-Permit with no time limitation.

Board member Fleming asked if the Board still had an opportunity to give advice on the minor general plan amendment. Planning Commission Liaison Peterson responded the Board could still make an opinion to Town Council. Timing of the meeting may be a factor and the only thing the Board can do at this time is request it be put on next month’s GEDAB agenda. The Board directed staff to place this item on the next agenda if it has not already gone to Council.

Council Liaison Urie suggested Board members e-mail Mayor and Council that the Gilbert Economic Development Advisory Board has not had a chance to review the ULI report and to kindly hold off putting it on a future Council agenda until the Board can provide input.

8. Design Review Board Report
Design Review Board Liaison Clay reported 5 agenda items were reviewed by the Design Review Board at a March 1st Special Meeting:
• Four consent agenda items—All were approved.
o Shoppes at Val Vista Phase 3 Pads A & C—Reviewed site plan, building elevations, landscape and lighting
o Stratland Shadows-Cachet Homes—Reviewed six standards home plans and building elevations
o Randell Martin Homes—Reviewed five standards home plans and building elevations
o SanTan Ford Dealership—Reviewed comprehensive sign program
• One public hearing agenda item—Circle K at Power Ranch. Reviewed site/grading plan, building elevation, landscaping and lighting. Made some adjustments to the landscape.

9. Report from Chair on current and future events
No report.

10. Report from Business Development Manager on current and future events
No report.

11. Report from Board members on current and future events
Board member Andrews requested a copy of the ULI Report. It was noted that a copy of the report could be accessed on-line. It was mentioned there are limited number of copies available and that Gilbert should have received a supply. The Board was okay with receiving the report on-line but Board member Andrews would prefer to have a hard copy of report. Chairman Cooper directed staff to provide website link to all Board members and provide a hard copy to Board member Andrews.

Board member Andrews felt agenda item #5 moved too quickly and did not allow him an opportunity to ask a question pertaining to the 315,000 square feet of proposed flex space. He inquired whether staff might know of any users for the space at the Reserve at SanTan and Gilbert 202 Commerce. Business Development Specialist Patton said she is not aware of users at this time.

Board member Andrews inquired whether GPEC sends project requests to Williams Gateway Authority. Business Development Specialist Patton indicated the request would be sent to the City of Mesa but will check with GPEC.

Council Liaison Urie gave the following report:
• During the Council Retreat of February 24th the topic of raising building height restrictions was discussed as well as potential areas. He strongly suggested the Board be involved in the discussions. Board member Langdon indicated that Business Development Manager Tilque planned on putting this topic on next month’s GEDAB agenda.
• Gilbert received Phase 1 and Phase 2 of the Equestrian Special Events Venue Feasibility Study which contains valuable information. A hard copy of the study can be provided to the Board.

Board member Hesse reported the following for Chandler-Gilbert Community College:
• Announced Mr. Terry Goddard, Attorney General, will be a guest speaker on March 27th to speak on the topics of how propositions are implemented into law and auto dealerships. An invitation was extended to Board to attend.
• Last week the college held its annual Aviation Symposium. More than 1000 participants. Board member Andrews inquired whether Gilbert had a booth at the Symposium.
• Banner has another cohort of nursing students in the program.

Board member McHenry indicated a huge effort is going on in terms of airport marketing to market the entire region through airport related activities. It was said that Gilbert is heavily involved. It was suggested to have someone come in and speak at a future meeting.

ADJOURNMENT
A MOTION was made by Board member Morrison, seconded by Board member Tobey, to adjourn the meeting. Meeting was adjourned at 9:00 a.m.

Ben Cooper, Chairman
ATTEST:

Elizabeth A. Stupski, Recorder

Tags: Gilbert, Arizona

MEETING MINUTES OF THE
GILBERT ECONOMIC DEVELOPMENT ADVISORY BOARD
REGULAR MEETING ON FEBRUARY 14, 2007
PRESENT: Ben Cooper, Angela Creedon (via phone), Martha Fleming, Maria Hesse, Kathy Langdon, Dr. Albert McHenry, Kent Norcross, Steve Paisley, Kris Thompson, Terri Tobey, Keith Vaughan, Greg Tilque, Jim Iacobazzi, Brigette Peterson, Donald Clay and Steve Urie

ABSENT: Richard Andrews, and Scott Morrison

OTHERS PRESENT: John Zupon, Håkon Johanson, Lauren Cochran and David van den Berg

CALL TO ORDER
Chairman Cooper called the meeting to order at 7:30 a.m. and declared a quorum present.

Chairman Cooper expressed condolences on behalf of the Gilbert Economic Development Advisory Board to Board member Morrison whose father, Marvin, recently passed away.

COMMUNICATIONS FROM CITIZENS
Chairman Cooper opened the floor to the public for any comments or communications for items not on the agenda. No communication from citizens.

3. Minutes-Approve the Regular Meeting Minutes of January 10, 2007
A MOTION was made by Board member Vaughan, seconded by Board member Hesse, to accept the minutes of the regular meeting of January 10, 2007 as written. Voice vote carried 11-0.

PRESENTATIONS
4. Chandler-Gilbert Community College
Board member Hesse, President of Chandler-Gilbert Community College, gave an update and informational presentation about the three campuses of Chandler-Gilbert Community College. She distributed a folder containing information about the college as well as a spring class schedule.

Highlights of the presentation:
? CGCC is one of ten (10) Maricopa Community Colleges
? Serves the Southeast Valley
? Three campus locations: Pecos (120 acres) located at NW Corner of Gilbert & Pecos; Williams (55 acres) located at Ray & Power Roads and Sun Lakes (5,000 sq. ft) facility located on the NEC of Alma School & Riggs that serves the senior community
? Focus of the college:
o Prepare students for transfer
o Offer general education courses
o Offer Workforce Development Programs
o Offer specialized training program for business & industry
o Offer community events and educational activities
? Program and Degrees (credit and non-credit) offered by CGCC include Teacher Education, Nursing, Massage Therapy, Nutrition and Dietetics, Personal training, Pharmacy Technician, Administrative of Justice (Certificate in Crime and Intelligence Analysis, Emergency Management, Evidence Technology and Homeland Security).
? Law Enforcement Academy held its first graduating class several weeks ago.
? Fire Science currently opened to employees of Fire Departments.
? Engineering currently has 200 students enrolled in program
? Biotechnology program is only two years old and has only 2 courses but is being developed for an associate degree.
? Other programs offered include Electric Utility Technology, Retail Management and Information Technology.
? Aviation program has four focus areas: Airframe & Power Plant Maintenance, Avionics, Aircraft Flight Technology and Aircraft Construction.
? Performing Arts Center (Pecos Campus) for Music, theatre and dance.
? Student Center?expanded services such as career center.
? University partnership with ASU/ASU Polytechnic, NAU.
? Early Outreach programs being offered to target at-risk students. Reaching out to 4th, 5th and 6th graders.
? CGCC only Maricopa Community College with Residence halls and student housing.
? Wireless Technology available on all three campuses.
? Fitness Centers at Pecos and Williams campuses
? Athletics include: Men?s/Women?s Basketball, Soccer and Golf, volleyball, softball, and baseball.
? Need to expand classrooms to accommodate the 13,000 students enrolled. CGCC fastest growing community college.
? New construction: Sun Lakes–Added second level to building for classrooms and large meeting room; Pecos?Constructing building for science labs, and general classrooms, expanded parking lot with 400 additional spaces and added signage off of Gilbert Road; Williams?Breaking ground to construct hangar for the Aviation program and nursing health care facility.

Board member Hesse concluded her presentation by fielding questions from the Board. The Board had asked questions regarding the current and future parking needs, number of international students, and the number full-time/part-time faculty.

Chairman Cooper thanked Board member Hesse for the informational presentation.

PUBLIC HEARING
5. Presentation and discussion of the Draft Amendment to LDC Chapter 1, Article 4.4: Sign Regulations for Multi-Story Buildings
Senior Planner Veljic presented the proposed draft amendment to the Land Development Code for sign regulations for multi-story buildings in the absence of Senior Planner Milillo who is out ill.

The presentation included a Power Point of photographs that illustrates the type of allowable and prohibited signs on multi-story buildings. Senior Planner Veljic indicated the proposed text amendment was designed to have multi-story building signage be aesthetic and not cluttered.
? Current sign regulations for multi-story buildings in all zoning districts prohibits wall signs on more than one floor
? No provisions to allow applicant to request the Design Review Board to consider signs on more than one floor of multi-story building
? Changes to be made to four main subsections of the Sign Regulations:
o 4.403 Sign Criteria?C. Placement of Signs and H. Master Sign Plan
o 4.407 Commercial, 4.408 Office/Employment and 4.409 Public Facility/Institutional?C 1. (d) Multi-Story Building and g. Placement and Scale

Highlights of draft sign amendment:
? Projecting signs will be permitted throughout the town. Heritage District currently has projecting signs (Joe?s BBQ, Oregano?s).
? Master Sign program will be available for office/employment exceeding 100,000 sq. ft. and hotels.
? Two-story commercial uses will be allowed tenant and/or building identification signs on 2nd floor.
? Commercial uses three-story or more in height will be allowed signage on first floor and top floor and subject to new sign size and height standards for on-premise signs.
? Top floor signage located on multi-story buildings may span floor plates
? Public Facility/Institutional uses four-story or more in height will be allowed signage on first floor and top floor and subject to new sign size and height standards for on-premise signs.

Questions, comments and concerns of the Board:
? Wanted to know who the ?stakeholders? were. Board member Langdon responded she was a member, along with major developers such as Westcor, Rome Towers, members of the Sign Industry, Design Review Board, Planning Commission and Business Development staff, just to name a few.
? Full floor tenants should be allowed to have signage.
? Signage issue is very important. Example given was New York City where prime identity is the building.
? Tenants of the building should be allowed to have signage on building.

Senior Planner Veljic mentioned he would get a copy of the draft text amendment in its entirety to Business Development Manager Tilque to distribute to Board members. The Draft text amendment will go to Design Review Board next week and then to Planning Commission for 1st public hearing.

Chairman Cooper recapped the thoughts of the Board and stated that end users should be part of the stakeholders group.

ADMINISTRATIVE ITEMS
6. Update on Projects in Gilbert
Business Development Manager Tilque highlighted some of the current economic development projects:
? Several GPEC Project Requests were received but Gilbert did not have the space available and did not respond to requests. Requests included High Tech Manufacturer, Light Manufacturing, Aerospace and Back office needing between 30,000 ? 100,000 square feet of existing space.
? Seville Tract T General Plan Amendment– Applicant will be asking for a decision at the March 7th Planning Commission meeting. Vice Chairman Thompson will attend to present the Board?s position.
? Harkins Theaters at SanTan Village Shopping Center?Scheduled to be open March 30, 2007.
? Copper Point Business Park?94,000 square feet, 3 story professional & medical office; 15,000 square feet of retail component.
? Meeting with Tesco?Plan to open 20 locations in valley. Two will be located in Gilbert: NEC Higley/Ray Roads and SWC Greenfield/Warner.

Business Development Manager Tilque mentioned:
? Postcard Campaign?Currently being designed and printing to be done by APS. A special thank you was given to APS.
? Community Profile–Ready to go to print. SRP to do the printing. A special thank you was given to SRP.
? Circle of Influence?New look. Board should have received e-mail last week which featured Business Development Specialist Patton and Research Analyst Johanson.
? PCE?Going to Council Retreat on February 24, 2007
? Cancer Treatment Center?Still waiting for a decision to be made for location.

COMMUNICATIONS
7. Redevelopment Commission Report
Redevelopment Commission Liaison Iacobazzi reported the following:
? GrainBelt Grillhouse?The restaurant is now open.
? Community Center?Groundbreaking ceremony was held in January
? Water Tower?Painting of tower is now complete
? Old Boys & Girls Club?Staff going to Council March 6th to request an extension on the Development Agreement to allow Land Capital Group to resolve a personnel issue.

8. Planning Commission Report
Planning Commission Liaison Peterson mentioned the following:
? February agenda included public hearing on signage for the Heritage District
? Continued the Minor General Plan Amendment for the Seville Tract T to March 7th meeting.

9. Design Review Board Report
Design Review Board Liaison Clay reported 15 agenda items were reviewed by the Design Review Board in January:
? Four study session items which included Liberty Market, Docle Salon & Spa, Best Buy and amendments to the zoning code of Gilbert for Heritage District Sign regulations
? Eight consent agenda items?All approved with two being approved with modifications, sign package for Banner Gateway Medical Center and standards plans and elevations for proposed home in The Willows at Recker and Williams Field Road
? Three public hearing agenda items?Landscape contractor?s office and outside storage at 202 Loop and Val Vista (approved), Moutainside Fitness and Office at Main Street Commons (approved with modifications) and Williams Field High School Aquatic Complex continued to February 15th meeting.

10. Report from Chair on current and future events
No report.

11. Report from Business Development Manager on current and future events
Business Development Manager Tilque reported the following:
? Business Development Specialist Patton is attending the Medical Devices & Manufacturing MD&M Tradeshow in Anaheim, CA
? Strategic Planning for the Town is underway. Notices to be sent to Board members with details about an upcoming Strategic Planning stakeholders meeting on February 28th at 7:00 p.m.

12. Report from Board members on current and future events
Board member Norcross announced the Valley Partnership Flat Tire Tour is March 8th. Invitations already sent by Administrative Assistant Stupski to the Board. Program includes: Lunch guest speaker Marshall Trimble, Arizona State Historian, three break-out sessions, a Market Overview by Greg Vogel and final presentation by Barry Broome (GPEC) and Steve Moore (Greater Phoenix Convention & Visitors Bureau).

ADJOURNMENT
A MOTION was made by Board member Vaughan, seconded by Board member Hesse, to adjourn the meeting. Meeting was adjourned at 8:47 a.m.

Ben Cooper, Chairman
ATTEST:

Elizabeth A. Stupski, Recorder

DRAFT TOWN OF GILBERT
DESIGN REVIEW BOARD REGULAR MEETING
50 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
MARCH 22, 2007
BOARD PRESENT:

Vice Chairman Gary Petterson
Board Member Bob Deardorff
Board Member Wahid Alam
Board Member David Gibson

BOARD ABSENT:
Chairman Darrell Truitt
Board Member Jackie Cole
Board Member Stephen Berg
Board Member Donald Clay

STAFF PRESENT:

Principal Planner Maria Cadavid
Senior Planner Al Ward
Senior Planner Mike Milillo
Senior Planner Susan Fiala
Planner II Amy Temes
Planner Jacob Fisher

ALSO PRESENT:
Town Traffic Engineer Jack Herb
Recorder Margo Fry

I N D E X

PLANNER CASE PAGE VOTE
MIKE MILILLO DR02-105 DMD 2 APPROVED
MIKE MILILLO DR02-107 DMD 2 APPROVED
MIKE MILILLO DR06-19 2 APPROVED
AMY TEMES DR06-107 3 APPROVED
JACOB FISHER DR06-112 3 APPROVED
SUSAN FIALA DR06-139 4 APPROVED
AL WARD DR06-115 4 APPROVED
AL WARD DR06-151 4 APPROVED
JACOB FISHER DR06-136 5 APPROVED
SUSAN FIALA DR06-82 6 CONTINUED
AMY TEMES DR07-8 6 WITHDRAWN

CALL TO ORDER

Vice Chairman Gary Petterson called the meeting to order at 5:35 P.M.

ROLL CALL:

Ms. Fry called the roll and a quorum was determined to be present.

APPROVAL OF AGENDA

A motion was made by Board Member David Gibson and seconded by Board Member Wahid Alam to approve the revised agenda as read.

Motion carried 4 ? 0

COMMUNICATION FROM CITIZENS

Vice Chairman Gary Petterson announced that at that time members of the public may comment on items not on the agenda. He stated that the Board?s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak.

No one from the public came forward.

CONSENT ITEMS

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of the Board for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under the single motion. He said that if anyone was there to speak on any of the cases, items they needed to turn in a yellow comment slip and it would be pulled off of the consent agenda and put in the public meeting.

Vice Chairman Petterson read the consent items.

DR02-105 AMD - Amendment to the Master Sign Plan for Gilbert Gateway Towne Center Phases 1 and 2 to permit the use of Commercial Center Interior Pedestrian Advertising Signs at the NWC & SWC of Power Road and Ray Road.

Approve the findings and approve of DR02-105 AMD, the amended Comprehensive Sign Plan for the Gilbert Gateway Towne Center Phases 1 and 2 development located at the NWC & SWC of Power Road and Ray Road, subject to the following conditions:

1. The sign plan shall conform to exhibits approved by the Design Review Board at the March 22, 2007 public meeting.
DR02-107 AMD - Amendment to the Comprehensive Sign Plan for Crossroads Towne Center Phases 1 & 2 to permit the use of Commercial Center Interior Pedestrian Advertising Signs at the NEC & SEC of Gilbert Road and Germann Road.

Approve the findings and approve of DR02-107 AMD, the amended Comprehensive Sign Program for the Crossroads Towne Center Phases 1 & 2 development, subject to the following conditions:

1. The sign program shall conform to exhibits approved by the Design Review Board at the March 22, 2007 public meeting.

DR06-19 - Site plan, landscaping, building elevations and lighting for DR06-19, a new pharmacy proposed at the northeast corner of Germann Road and Val Vista Drive. The subject site is zoned CC (Community Commercial) with a PAD Overlay.

Approval of the findings and approval of the site plan, architecture, landscaping, elevations, and lighting for a retail office building (DR06-19) subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public meeting.
2. Prior to the submittal of Construction Drawings, the applicant shall submit to the Planning Department the following for approval:
a. Revised Site or Landscape Plans labeling and calling out the proposed decorative paving material for all on-site crosswalks to match Davis Color pavers used at driveways.
b. Revised east elevation removing and internalizing downspouts.

3. Revise drive-through canopy elevations with Construction Drawing submittal to:
i. Improve proportionality of upper portion of canopy.
ii. Internalize pneumatic tubes inside columns.

4. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.

DR06-107 - Site plan, landscaping, grading and drainage, and wall elevations for the Freeman Farms Reservoir / Pump Station. The site is zoned SF-8 PAD and located north of the northeast corner of Greenfield and Chandler Heights Roads.

Staff recommends approval of the findings and the site plan, landscaping, grading and drainage, and wall elevations for DR06-107, the Freeman Farms Reservoir / Pump Station, subject to the following conditions:

1. Construction of the project shall conform to the exhibits presented to the Design Review Board at the March 22, 2007 public hearing.
2. At the time of construction document submittal, the site plan shall include standard commercial and industrial site plan notes.

DR06-112 - Site plan, landscaping, building elevations, grading and drainage, and lighting for Arriba Mexican Grill at Parcel G-2, Lot 3 of SanTan Village Marketplace, located west of the southwest corner of SanTan Village Parkway and SanTan Freeway (SR 202L). This site is zoned Regional Commercial (RC), with a Planned Area Development Overlay Zoning District (PAD).

Approval of the findings and approval of the site plan, landscape plan, grading and drainage, building elevations, and lighting for Arriba Mexican Grill on Parcel G-2, Lot 3 of SanTan Village Marketplace, located west of the southwest corner of SanTan Village Parkway and SanTan Freeway (SR 202L), subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public meeting.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.

3. Landscape parking islands, curbing in parking areas and drive aisles adjacent to landscaped areas, and other areas throughout the site shall provide a 6-inch, poured-in-place concrete curb or other approved material for all parking areas and drive aisles adjacent to landscaped areas. The curbing design shall meet the minimum requirements set forth in Maricopa Association of Governments Standard Detail No. 222 for single curbs. Revisions shall be included in the construction documents for the project.

4. Parking lot landscape area shall meet or exceed 5% of the parking area. Parking lot landscape percentage calculations shall be included in the construction documents for the project.

DR06-139 - Higley Village, DR06-139, located at the southeast corner of Queen Creek and Higley Roads.

Make the findings and approve DR06-139, a Comprehensive Sign Program for Higley Village, subject to the following conditions:
1. The signs to be permitted for Higley Village, including the M&I Bank, shall conform to the Comprehensive Sign Program as approved by the Design Review Board on March 22 2007.
2. The LED electronic changeable full color message signs for Sign Types A and B1 shall be limited to a message frequency at 4 changes per minute with a fade in and fade out transition.
3. The LED electronic changeable monochromatic message sign for Sign Types C1 and C2 shall be limited to only gasoline price changes necessitated by market fluctuations.
4. An Amendment to the Comprehensive Sign Program will be required for the proposed gas station/convenience store to be built on sub area ?A? as noted on the site plan sign locations of the Comprehensive Sign Program.

DR06-115 - Site plan, grading and drainage, architecture, building elevations, landscaping and lighting for Logan?s Roadhouse Restaurant, a commercial project located on the south portion of Lot 4 within SanTan Village Marketplace, located south of the southeast corner of Williams Field Road and Market Street. The subject site is zoned RC (Regional Commercial) with a Planned Area Development (PAD) overlay.

Approval of the findings and approval of the architecture, building elevations and lighting for DR06-115 Logan?s Roadhouse Restaurant at SanTan Village Market Place, subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public hearing.
2. Prior to submittal of construction documents, the applicant shall receive the following Planning, Water Conservation and Fire Department approvals:
a. Specify color and material for scored concrete, pavers and benches in the entry and walkways;
b. Submit plans and elevations indicating materials and color for the screen wall with pot base along the west and south portions of the site;
c. Revise the parking areas so there are no more than 8 consecutive parking spaces without a landscape planter;
d. Submit manufacturer cut sheets for bicycle parking rack;
e. Submit cut sheets for approved pole-mounted lights;
f. Submit revised building elevations showing compliance with maximum building-mounted light height of 14?;
g. Obtain approval from the Water Conservation Department for the landscape plan and NPCCP Water Conservation Form;
h. Revise Fire Sprinkler Riser Room to be in a separate room with direct exterior access. No other equipment, storage or electric panels are allowed in the room;
i. Revise the Fire Sprinkler Riser Room to provide a minimum of 2 feet of clear space around the riser and have an inside dimension of not less than 5?x5?.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.

DR06-151 - Site plan, grading and drainage, landscaping, architecture, elevations and lighting for an office/ warehouse building, located east of the southeast corner of McQueen Rd. and Melody Ave, south of Baseline Rd.

Approve the findings and DR06-151 for the site plan, grading and drainage, landscaping, architecture, elevations and lighting for an office/ warehouse building subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public hearing.

2. Prior to submittal to final plans submittal, the applicant shall submit revised site plan and landscape plan to Planning and Engineering staff showing:
a) A pedestrian connection from the site to Melody Ave. and the construction of a 6 ft. wide sidewalk along Melody Ave.
b) The corrected site access of 1559 W. Melody Ave.

3. The developer shall be responsible for providing for necessary downstream sewer buy-in, to the satisfaction of the Town Engineer.

4. A final plat will be required to be approved and recorded prior to issuance of any building permit. The plat is to be in included with the first submittal of the construction documents.

5. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.

DR06-136 - Final site plan, landscaping, building elevations, and lighting for Best Buy at Suntan Village Regional Shopping Center Phase II, located at the northwest corner of Williams Field Road and Suntan Freeway (SR 202L). This site is zoned Regional Commercial (RC), with a Planned Area Development Overlay Zoning District (PAD).

Approval of the findings and approval of DR06-136, the site plan, landscaping, building elevations, and lighting for Best Buy at Suntan Village Regional Shopping Center Phase II, subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public hearing.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.

Minutes ? Study Session and Regular Meeting of February 15, 2007 and Special Meeting minutes of March 1, 2007.

Vice Chairman Petterson asked if anyone from the public had any comments that they wished to make on any of the items on the consent agenda.

No one came forward.

Vice Chairman Petterson asked for a motion on the consent agenda.

A motion was made by Board Member David Gibson and seconded by Board Member Wahid Alam to approve the consent agenda as read.

Motion carried 4 ? 0
PUBLIC HEARING

DR06-82 - Building elevations, landscaping and lighting. The project is located south of the southwest corner of Warner and Power Roads in the Gateway Character Area. The property is zoned Regional Commercial (RC).

Senior Planner Susan Fiala stated that for item 12 on the Public Hearing, DR06-82, the date is stated on the agenda for a continuance to April 12th, 2007 and Staff is requesting that it be continued to the date certain of May 10th, 2007. Ms. Fiala commented that that Staff had received notice that the owner is hiring a new firm and architect to redesign the elevations for Western Legacy Suites.

A motion was made by Board Member Bob Deardorff and seconded by Board Member David Gibson to continue DR06-82 to the May 10th, 2007 Design Review Board meeting.

Motion carried 4 ? 0

DR07-8 - Site Plan/Landscape/Elevations/Lighting/Signage/Materials for Parcel 1 a .4 acre pad within Main Street Commons zoned C-2. SEC Val Vista and Pecos.

Planner Amy Temes stated that regarding DR07-8, the Director of Construction for the Kona Grill had informed Staff that they had severed their agreement for the land at Main Street Commons and were moving to the Westcor Mall and are officially withdrawing their application.

Vice Chairman Petterson accepted the withdrawal.

ADMINISTRATIVE ITEMS

COMMUNICATIONS

Report from the Chairman and Members on current events.
No report given.

Report from Council Liaison.
No report was given.

Report from Acting Planning and Development Services Manager on current events.

Principal Planner Maria Cadavid stated that March 23, 2007 was the deadline for the position of Planning and Development Manger and that she and Linda Edwards were applying for the position. She said that they are also in the process of interviewing candidates for the Planner II position. Ms. Cadavid introduced the new Town Traffic Engineer, Jack Herb. Ms. Cadavid stated that they had a new Town Council Member, Linda Abbot. She stated that Senior Planner Mike Milillo would be taking the Boards recommendations for multi-story signage to the Planning Commission for approval. She said that they would also be working on some corridors of verticality for the Town in the future.

ADJOURNMENT

Vice Chairman Petterson asked for a motion to adjourn the meeting.

A motion was made by Board Member David Gibson and seconded by Board Member Wahid Alam to adjourn the meeting.

Motion carried 4 - 0

Meeting was adjourned at 5:45 p.m.

Vice Chairman Gary Petterson

ATTEST:

Recorder Margo Fry

Tags: Gilbert, Arizona

DRAFT TOWN OF GILBERT
DESIGN REVIEW BOARD STUDY SESSION
90 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
MARCH 22, 2007

BOARD PRESENT:

Vice Chairman Gary Petterson
Board Member Bob Deardorff
Board Member Donald Clay
Board Member David Gibson

BOARD ABSENT:

Chairman Darrell Truitt
Board Member Wahid Alam
Board Member Stephen Berg
Board Member Jackie Cole

STAFF PRESENT:
Principal Planner Maria Cadavid
Senior Planner Tom Veljic
Senior Planner Mike Milillo
Senior Planner Susan Fiala
Planner Amy Temes

ALSO PRESENT:
Town Traffic Engineer Jack Herb
Recorder Margo Fry

CALL TO ORDER STUDY SESSION:

Chairman Truitt called the study session to order at 4:05 p.m.

DR06-138 - Preliminary review of site plan, site landscaping, building elevations, lighting and signage for CarMax auto dealership proposed on lots 13 and 16 in the Santan Motorplex located at the southwest corner of Pecos Road and Val Vista Drive. This site is zoned General Commercial (GC) with a Planned Area Development Overlay Zoning District (PAD).

Senior Planner Mike Milillo stated that CarMax is an auto dealership which is proposed for two phases. He indicated a site plan and pointed out the initial phase which would be the easterly portion as well as the future western phase which was labeled as an out parcel. Mr. Milillo said that the parcel is somewhat of an L shape and indicated that the bottom of the L was for future expansion. The project fronts on Motorplex Loop Road and is in the center of the SanTan Motorplex and is the fifth auto dealership that will be approved within the Motorplex. Mr. Milillo noted that Staff has identified some issues on the site plan and landscaping plan as well as on the building elevation. The basic issue on the site plan is to try to make it more pedestrian friendly. He said that they encouraged the applicant to use shading devises or cool paving, like decorative paving materials that would be cooler than just the hot pavement. He stated that the applicant has done a good job on landscape in the area where the employee and customer parking is located but in the display where a parking island is not required there is landscaping only around the perimeter. Mr. Milillo indicated on the rendering the pedestrian corridor which has some decorative paving with five 24? box trees along that corridor, which goes in towards the middle of the display area. He said that it basically bisects the display area into a north half and a south half. He said that there was approximately an acre of area on the north of the pedestrian spine which is completely un-shaded. There is also 27,000 square feet on the south of the spine which is not shaded as well. Staff is hoping that the applicant can find some sort of shade structures, such as the ones that have been approved on the Ford Dealership to the southeast, which would be some sort of metal with fabric shade structure on the top, to provide some shade into the aforementioned areas. With five 24? boxed trees there will not be much shade. The trees are Ash and for a number of years will not give much shade. Mr. Milillo noted that there were two entry features which he pointed out on the rendering, one entry on the north side of the building and one on the east side of the building, which would accommodate customers. He indicated the elevations and stated that they were not very deep shade structures as they were only ten feet in depth and really do not speak to the unique desert climate here in the southwest. The pitches of the canopies are very steeply sloped and really do not provide functional shade on the project and are not very inviting to pedestrians and do not speak to the architectural vernacular that is seen in the southwest. Mr. Milillo pointed out the glass curtain wall on the east elevation, also, with no shade elements. He said that Staff knew that you can have high heat glass which can insulate fairly well; however, architecturally there were no shade elements over the large glass curtain wall. Planner Milillo stated that the building was prototypical and the colors rather bright. He indicated the color board and said that the accent color is yellow and there is a deep blue color as well. Mr. Milillo stated that Staff was looking for input from the Board in terms of shading on the site as well as feedback on the building architecture with the focus on architectural features that fit better with the climatic conditions.

Vice Chairman Petterson stated that he had worked extensively with car dealers and had respect for their need not to have trees that birds sit in and ruin the paint jobs on new cars. However, he did feel that there was a need for shade canopies, especially when it was some distance to shade for customers as well as salespeople. He indicated the landscape plan and stated that it would be beneficial to have a divider island with some trees to give the area a softer look.

Planner Milillo said that he understood Chairman Petterson to say that he would prefer to have shade structures rather than additional trees.

Vice Chairman Petterson said that Mr. Milillo was correct. Trees run up the costs and with the birds and the problems that they cause it is not fair to the applicant to insist that they have them when there are other options available.

Board Member Gibson commented that he did not think the color board matched the colors on the renderings.

Mr. Milillo indicated the block veneer at the bottom of the building on the rendering and said that it occurs both as a wainscot and as a base of the pilasters.

Board Member Gibson said that there is not enough of a difference or contrast in the colors. Mr. Gibson left his seat to indicate on the elevations what he was referring to.

Vice Chairman Peterson asked how practical the existing canopies were. He said that he did not see how they were going to help at all.

Board Member Deardorff said that his guess would be that they are cooperate identity because it was not doing anything for shade. He said that with the canopies that high the applicant was going to need to introduce something at the pedestrian level.

Board Member Gibson commented that with the cover only being ten feet, when there was a driving rain they would have some water getting in and typically the floor surfaces were very slick and could present a hazard.

Planner Milillo asked if the Board was recommending deeper and lower canopies with a flatter pitch.

Vice Chair Petterson said that would be a more practical application.

Board Member Deardorff said that there were several employee and pedestrian entrances that would give an opportunity to carry that theme around the building.

Board Member Gibson said that he did not understand the yellow as it did not go with any of the other colors.

Mr. Milillo commented that it appeared to match the signage so it might be a corporate color.

A member of the audience stated that it was a corporate color.

Board Member Deardorff said that the parapets stick up four or five feet and if they were going to be up that far they need to be treated all the way around. He said that they have four sided architecture, however, they had forgotten the southwest side. Board Member Deardorff said that on the north you could have the full curtain wall. The best example of how to handle all the sides of the building to the southwest is the library downtown. The north side of the building is a glass curtain wall. The west side of the building has no penetration and the south side has horizontal louvers so the sun is handled as it is coming in or out. The curtain wall is ok on the north but if the applicant has it on the east they must figure out how to deal with it. Horizontal overhangs will not help that much because the sun comes in vertical and glancing. He said that they live in a climate where you can?t assume all sides of a building are the same.

DR07-11 - Site Plan, Landscape Plans, Grading and Drainage Plans, and Building Elevations for a 15-acre multi-family town home project located in the Spectrum Master Plan Community.

Planner Amy Temes stated that the project was located at the northwest corner of Val Vista Road and Pecos. She said that it was a 199 unit condominium complex. To the north are SF-A duplex units, to the west are apartments, to the south is the SanTan Motorplex and across the street are a circle K and a McDonalds. Ms. Temes noted that there were four primary issues that she would like to present to the Board for their input and recommendations. The original colors that were provided were two monochromatic color pallets to which Staff requested more color variations or an addition color pallet. A third green color pallet was provided. Staff is concerned that the color pallets are applied in a very similar way on most of the buildings. Ms. Temes indicated the renderings and pointed out the light color on the bottom, medium color on the second floor and that the trim is all dark. She stated that the applicant has proposed five different building types, four which have very similar third floor roofline and elevations. Staff recommends a change of the third floor roof line orientation on at least two of the buildings. Ms. Temes pointed out that the rear and side building elevations on five building types are very similar and lacking detail. Staff is concerned that the rear and side elevations are the primary elevations within the complex and offer little variation within the street scape. Planner Temes indicated the site plan and stated that as you enter the main entry off of Pecos Road, side elevations can be seen and the fronts of the type 1 building can be seen primarily, as well as the garage faces of a number of the buildings. She indicated on the exhibit the proposed buildings along the paseo, located at the north property line. The paseo is a main greenbelt that is within the Spectrum community. Ms. Temes said that Staff would like to see an increase in verticality to reconfigure the open space throughout the project and to allow for more varied building placement throughout the project so that there is not a straight building line across the north boundary.

Board Member Deardorff asked Ms. Temes to go over the third story roofline information.

Planner Temes indicated the elevations and stated that they all have a very similar roofline. She said that it is somewhat stretched out on two of them but they are very similar and a lot of the architectural details are repetitive. Staff is concerned that when you line up so many in a row that are all the same building types it will be noticed, especially from a distance, because with such large massing your eye will connect the dots. She commented that it is requested that within the Spectrum PAD that they choose a particular style on which to base their buildings and the Monterey characteristics are what the applicant has chosen. Planner Temes indicated the elevations and noted that it will be primarily the street scape that will be seen as you drive throughout the complex and that it was obvious that many of the buildings have very similar characteristics as well as colors. Staff would like to see the applicant mix it up somewhat, perhaps not using the same colors always on the same kind of massing element, as an example.

Board Member Alam stated that he strongly agreed with Staff?s comments that it looks as though the applicant came up with one layout. Mr. Alam indicated the site plan and pointed out how the buildings could be turned in different directions to create diversity and interest. He indicated a group of buildings on the site plan and stated that there was no effort to do anything with the buildings and that they were just sitting there to create the motor court that they had created.

Board Member Gibson commented that the applicant might be able to come up with some different variety but that they were dealing with fire department issues such as 150 foot dead ends as well as other things. He said that he could see why the architect designed the complex in that way because it is efficient, however, perhaps in the middle they could change up the pattern to offer more diversity. Board Member Gibson said that he did not think it would be a problem to change some of roof directions as well to add more interest along the street. He said that he liked the colors chosen as they go well with the roof tiles as well as the stone, but thought that they could change the trim colors. Mr. Gibson stated that the renderings don?t show as much as a difference as the color board shows. He said that the colors are a little on the pastel side and perhaps should be made a little darker to get more of a contrast.

Board Member Deardorff commented that on the front and rear elevations the applicant has tried to bring the base color up into the middle of the elements and that it is really on the side elevations that there is an issue. Board Member Deardorff pointed out on the elevation a hip roof projection and indicated how different elements could be moved around and the colors could be changed on the different elevations to break up the band so that it wasn?t going all the way across.

Board Member Deardorff asked Board Member Gibson if there was enough room on the site to offset the buildings.

Board Member Gibson stated that when you are dealing with the roadway issue and when you start to offset the buildings everything gets squeezed. If they were to try and create a different type of cluster in the middle where it might come out so the buildings are offset, but still within the same roadway width, it might solve the problem.

Board Member Alam stated that if they take out the trail system it does not affect the site plan. He said that he did not think that the site plan has taken the advantage of the 12 foot trail system.

Board Member Deardorff asked Board Member Alam to give an example of how he might take advantage of the trail system.

Board Member Alam stated that if you take out the trail system it does not affect the site plan. He said that if he lived in the project he would have to go to the trail system to enjoy it. The rest of the time he would not even know it was there. He said that you must face the buildings from the trail system and that they are making little pocket courtyards to accentuate the trail system which is already there. He said that when looking at the site plan they are already seeing it as a given that they have the trail system and what can they do to take advantage of it rather than it is just going in the back and the space could be used for a better purpose .

Board Member Gibson reminded the Board that all of the units face out towards the trail system.

Board Member Alam indicated the elevation and said that it is arranged so that it looks like a military barracks. He indicated the five garage doors on the rendering and said that he did not think that it would be difficult to break up. If nothing else, there could be a vertical element coming from the top.

Principal Planner Maria Cadavid asked if the Board had a specific building in mind in terms of the roof line change.

Board Member Deardorff stated that building five along the paseo was what he was referring to.

DR07-Site plan, landscaping and building elevations for Lots 11 and 12 located at the northeast corner of North Horne Street and West Merrill Avenue. The property is zoned LI under the Land Development Code (LDC).

Planner Amy Temes informed the Board that lots 11 & 12 of Fuller Commercial are located southwest of the southwest corner of Baseline and Pecos Roads and the major collectors that go into the complex are Merrill and Horne Streets. The zoning is L-1 and it is a 1.2 acre property and is being reviewed under the Land Development Code. Ms. Temes indicated the rendering and commented that the project is an approximately 9,900 square foot building, 220 square feet by 45 foot, primarily in a rectangular format. She said that 3200 square feet of the building is for office space with 6,800 being warehouse. Ms. Temes noted that there were three issues of concern that Staff would like the Boards comments and recommendations on. The facades facing Horne and Merrill Streets offer no massing variations; however, based on the pre-application comments, the applicant did add a stacked stone wainscot, warehouse windows, scored CMU, tile accents on the frieze and awnings over the warehouse doors that match the awnings over the main entry. Ms. Temes commented that Staff has concerns about lack of articulation along Horne and Merrill, the south and west facades, and that the materials are not necessarily contributing to the dynamic façade at such an important intersection. She said that the roof line is primarily straight for 155 feet, drops four feet, and continues on over the office area for 65 feet. Staff is concerned that there is not a lot of vertical articulation within the roofline and that the canopies are not well blended into the architecture and that they might have somewhat of a ?tacked on? appearance. Planner Temes stated that the landscape and site plan is very nicely done and that Staff only had two minor comments regarding tree islands within the back area but other than that the applicant has met all of the requirements.

Board Member Gibson referred to the elevation and said that he did not understand why the canopies are not centered over the openings.

Ms. Temes said that there was actually a doorway where Board Member Gibson was indicating on the drawing.

Board Member Gibson asked how tall the wall was.

Ms. Temes responded that it was an eight foot wall.

Board Member Gibson commented that they were eight foot doors that were concealed behind the wall.

Board Member Gibson said that the canopies were not really compatible with the other hip roof and they have a different pitch. He said that if they were going to do a hip that they should match the same pitch. He commented that the rhythm of them was a little off because of the function of the building.

Board Member Deardorff asked if the canopy was metal.

Planner Temes responded that it was metal and the color was almost a dark olive.

Board Member Deardorff commented that the vertical gun slot windows did not do anything for him. He said that the relief of the very long elevation of the car dealership done by Carmax was exceptional and the rectilinear portion of their walls might warrant that Staff and the applicant take a closer look at that project.

Board Member Gibson referred to the rendering and asked why part of the wall system has pilasters and the other part doesn?t.

Planner Temes indicated the rendering and pointed out the portion that was facing towards the front and how it changed once it passed the auto gate entry and as they went towards the back where the yard was located.

Board Member Gibson commented that a Dooley wall would only go six feet in height unless they get a special engineer.

Board Member Deardorff commented that it was not easy to curve a Dooley wall.

Board Member Deardorff said that if they need an example of how to treat the unrelieved stretch of wall that they go and look at the Carmax project. He said that the window treatment on that project was good as well.

Board Member Deardorff said that in terms of the columns that are holding up the big elevation at the office portion, he was not convinced that any of those canopies would work as they do just look stuck on which they are. Usually they would see some kind of support element, a metal diagonal of some sort that would help. He said that if you look at it from the north or south elevation it is just stuck on the side.

Vice Chairman Petterson asked if the office columns have stone.

Ms. Temes responded that they do have stone.

Ms. Temes pointed out on the exhibit that they have an amenity package that includes a water feature and some seating outdoors.

Board Member Gibson commented that it looks as though they have wainscoting on two bays and then the wall goes all the way to the ground. He asked why they would have done that.

Ms. Temes said that her best guess would be that they wanted to break it up so that it did not seem like it was a straight shot of identical architectural elements.

Discuss any revisions to the agenda including but not limited to changes to conditions, changes to placement of items on the published agenda.

Vice Chairman Petterson stated that Item 12, DR06-86 on the agenda would be continued to a different date specific that was not the April 12th, 2007 date on the agenda and that Item 14, DR07-8, has been withdrawn.

Board Member Deardorff asked if there was a reason that Item 13, DR06-136, Best Buy, was not on consent.

Principle Planner Maria Cadavid stated that the Design Review Board had the authority to move the case to the consent items.

The Board had a brief discussion and Chairman Petterson asked if there was a motion on DR06-136.

A motion was made by Board Member David Gibson and seconded by Board Member Bob Deardorff to move DR06-136 from the Public Hearing to the Consent Agenda.

Motion Carried 4 - 0

ADJOURNMENT

ADJOURN STUDY SESSION:
Vice Chairman Gary Petterson adjourned the Study Session at 4:50 P.M.

Vice Chairman Gary Petterson

ATTEST:

Recorder Margo Fry

Tags: Gilbert, Arizona

TOWN OF GILBERT
DESIGN REVIEW BOARD SPECIAL MEETING
50 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
MARCH 1, 2007
BOARD PRESENT:

Chairman Darrell Truitt
Vice Chairman Gary Petterson
Board Member Bob Deardorff
Board Member Donald Clay
Board Member David Gibson
Board Member Jackie Cole
Board Member Stephen Berg

BOARD ABSENT:
Board Member Wahid Alam

STAFF PRESENT:
Principal Planner Maria Cadavid
Senior Planner Tom Veljic
Senior Planner Mike Milillo
Planner Jacob Fisher

ALSO PRESENT:
Council Member Joan Krueger
Recorder Margo Fry

I N D E X

PLANNER CASE PAGE VOTE

SUSAN FIALA DRO6-128 2 APPROVED
MARIA CADAVID ST06-31 3 APPROVED
JACOB FISHER ST07-1 3 APPROVED
MIKE MILILLO DR05-32 3 APPROVED
TOM VELJIC DR06-114 4 APPROVED

CALL TO ORDER

Chairman Darrell Truitt called the meeting to order at 5:40 P.M.

ROLL CALL:

Ms. Fry called the roll and a quorum was determined to be present.

APPROVAL OF AGENDA

Chairman Truitt asked for a motion to approve the agenda with an added stipulation to item 5, ST07-01.

.

A motion was made by Board Member Jackie Cole and seconded by Board Member David Gibson to approve the agenda as revised.

Motion carried 7 – 0

COMMUNICATION FROM CITIZENS

Chairman Darrell Truitt announced that at that time members of the public may comment on items not on the agenda. He stated that the Board’s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak.

No one from the public came forward.

CONSENT ITEMS

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of the Board for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under the single motion. He said that if anyone was there to speak on any of the cases, items they needed to turn in a yellow comment slip and it would be pulled off of the consent agenda and put in the public meeting.

Chairman Truitt read the consent items.

DR06-128 - Site plan, grading and drainage, building elevations, landscaping and lighting for the Shoppes at Val Vista, Phase 3, Pads A and C, located at the southwest corner of Williams Field Road and Val Vista Drive.

Approval of the findings of fact and approval of the site plan, building elevations, landscaping, grading and drainage for DR06-128, Shoppes at Val Vista, Phase 3, Pads A and C, subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the February 15, 2007 public hearing.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.
3. For Pad A, the west 3 foot high screen wall shall be extended to the north to further screen the drive-through and proposed transformer and a new wall shall be constructed on the north side of the drive-through, east of the transformer, for additional screening. The applicant shall provide a revised site plan to Planning prior to submittal of Construction Documents for review and approval.
4. The Design Review Board action is contingent upon approval of the Use Permits by the Planning Commission for the drive-through restaurants, on Pad A and Pad C of Phase 3 of the Shoppes at Val Vista.
5. Any interior partitions to define office/suite spaces shall be placed in a manner that does not disrupt or cover any openings such as windows or any other architectural detail.

ST06-31 - Six (6) standard plans, 901, 902, 903, 904, 912 and 922 proposed by Cachet Homes in Stratland Shadows. The subdivision is located at the southwest corner of Higley and Germann Roads and is zoned P.A.D. with underlying zoning designation of SF-10 (Single Family Residential).

Move to approve the findings and standard plans for ST06-31 Cachet Homes in Stratland Shadows - Six (6) standard plans, 901, 902, 903, 904, 912 and 922 subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public meeting of March 1, 2007 subject to staff stipulations.
3. These standard plans are approved for 34 lots, lots 1-34, of Stratland Shadows. Additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1682 in rez