Design Review Board Minutes
Thursday, March 01, 2007

TOWN OF GILBERT
DESIGN REVIEW BOARD SPECIAL MEETING
50 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
MARCH 1, 2007
BOARD PRESENT:

Chairman Darrell Truitt
Vice Chairman Gary Petterson
Board Member Bob Deardorff
Board Member Donald Clay
Board Member David Gibson
Board Member Jackie Cole
Board Member Stephen Berg

BOARD ABSENT:
Board Member Wahid Alam

STAFF PRESENT:
Principal Planner Maria Cadavid
Senior Planner Tom Veljic
Senior Planner Mike Milillo
Planner Jacob Fisher

ALSO PRESENT:
Council Member Joan Krueger
Recorder Margo Fry

I N D E X

PLANNER CASE PAGE VOTE

SUSAN FIALA DRO6-128 2 APPROVED
MARIA CADAVID ST06-31 3 APPROVED
JACOB FISHER ST07-1 3 APPROVED
MIKE MILILLO DR05-32 3 APPROVED
TOM VELJIC DR06-114 4 APPROVED

CALL TO ORDER

Chairman Darrell Truitt called the meeting to order at 5:40 P.M.

ROLL CALL:

Ms. Fry called the roll and a quorum was determined to be present.

APPROVAL OF AGENDA

Chairman Truitt asked for a motion to approve the agenda with an added stipulation to item 5, ST07-01.

.

A motion was made by Board Member Jackie Cole and seconded by Board Member David Gibson to approve the agenda as revised.

Motion carried 7 – 0

COMMUNICATION FROM CITIZENS

Chairman Darrell Truitt announced that at that time members of the public may comment on items not on the agenda. He stated that the Board’s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak.

No one from the public came forward.

CONSENT ITEMS

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of the Board for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under the single motion. He said that if anyone was there to speak on any of the cases, items they needed to turn in a yellow comment slip and it would be pulled off of the consent agenda and put in the public meeting.

Chairman Truitt read the consent items.

DR06-128 - Site plan, grading and drainage, building elevations, landscaping and lighting for the Shoppes at Val Vista, Phase 3, Pads A and C, located at the southwest corner of Williams Field Road and Val Vista Drive.

Approval of the findings of fact and approval of the site plan, building elevations, landscaping, grading and drainage for DR06-128, Shoppes at Val Vista, Phase 3, Pads A and C, subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the February 15, 2007 public hearing.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.
3. For Pad A, the west 3 foot high screen wall shall be extended to the north to further screen the drive-through and proposed transformer and a new wall shall be constructed on the north side of the drive-through, east of the transformer, for additional screening. The applicant shall provide a revised site plan to Planning prior to submittal of Construction Documents for review and approval.
4. The Design Review Board action is contingent upon approval of the Use Permits by the Planning Commission for the drive-through restaurants, on Pad A and Pad C of Phase 3 of the Shoppes at Val Vista.
5. Any interior partitions to define office/suite spaces shall be placed in a manner that does not disrupt or cover any openings such as windows or any other architectural detail.

ST06-31 - Six (6) standard plans, 901, 902, 903, 904, 912 and 922 proposed by Cachet Homes in Stratland Shadows. The subdivision is located at the southwest corner of Higley and Germann Roads and is zoned P.A.D. with underlying zoning designation of SF-10 (Single Family Residential).

Move to approve the findings and standard plans for ST06-31 Cachet Homes in Stratland Shadows - Six (6) standard plans, 901, 902, 903, 904, 912 and 922 subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public meeting of March 1, 2007 subject to staff stipulations.
3. These standard plans are approved for 34 lots, lots 1-34, of Stratland Shadows. Additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1682 in rezoning case Z05-7. Coverage is interpreted as the area under roof including patios, porches and garages.
5. As indicated by the provided lot fit analysis, lot 12 shall be limited to plan 902.
6. The front & right elevations of 922B shall be revised to provide an overhang on the right side of the front porch.
7. The rear and side windows of the two-story plans shall be revised to show three window trim designs to correspond to the details of A, B and C elevations.

ST07-01 - Four (4) standard plans, for 157 lots in Higley Park Parcels 1, 3, & 8. Plans: 3518, 3523, 3524, and 3528 proposed by Randall Martin Homes. The subdivision is located east of the northeast corner of Ray and Higley Roads.
Staff recommends approval of the findings and ST07-1, Plans 3518, 3523, 3524, and 3528 (Elevations A, B, and C) by Randall Martin Homes in Higley Park parcels 1, 3, and 8, subject to the following conditions:

1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public meeting of March 1, 2007, subject to staff conditions.
3. These standard plans are approved for 157 lots within Parcels 1, 3, & 8 of the Higley Park PAD. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. Construction off all standard plans shall adhere to the lot coverage and setback requirements conditioned by Ordinance No. 1570 in rezoning case Z03-34. Coverage is interpreted as the area under roof including patios, porches and garages.
5. Remove the stone off the second floor window sill on Plan 3523, (B) Desert Prairie elevation.

DR05-32 - Comprehensive Sign Program for the Santan Ford dealership located on Lot 8 within the Santan Motorplex. The site is zoned GC PAD.

Staff recommends approval of the findings and the Comprehensive Sign Program for the Santan Ford dealership at Santan Motorplex, subject to the following conditions:

1. All signs, monuments, directional and wall signage on the Santan Ford dealership shall conform to the illustrations and specifications contained in the Comprehensive Sign Program exhibits approved by the Design Review Board at the March 1, 2007 public meeting.

A motion was made by Vice Chairman Gary Petterson and seconded by Board Member Donald Clay to approve the Consent Agenda as read.
Motion carried 7 - 0

PUBLIC HEARING

Comments will be heard from those in support of or in opposition to an item. Anyone wishing to speak during that time or regarding any of the items on the public hearing must fill out a yellow slip and bring it to the front of the room. Once the hearing is closed there will be no further public comment unless requested b a member of the Board.

Chairman Truitt opened the Public Hearing.

DR06-114 Circle K at Power Ranch, final approval of site, grading/drainage, landscaping, lighting, and building elevations for Circle K located at the southwest corner of Power Road and Los Altos Road.

Senior Planner Tom Veljic indicated the site plan and stated that the project was located just slightly north of Germann Road on a corner that the Board had seen before as the Offices of Power Ranch. He stated that it was approximately 1.86 acres for commercial development and that it was not a part of the approved site plan. The Offices of Power Ranch was originally just General Retail and is now Convenience Retail with a fairly large fueling canopy. Mr. Veljic noted that it does meet all the code requirements other than what has been added to the end of the staff report. It is a single story structure approved as part of Power Ranch and some changes have been made based on the original submittal to improve the elevation of the canopy.

Planner Veljic said that the applicant would be back for their sign application and the Board may see it again if it ends up being a cabinet sign larger than six square feet.

Board member Clay stated that in comparing the color chart to the colored elevation they do not look the same.

Mr. Veljic stated that they are supposed to be the same, but there is always the color copier issue.

Chairman Truitt advised the Board that these were questions that should be addressed to the applicant.

Board Member Gibson indicated a building mounted light and asked if it would be casting a glare on any adjacent properties.

Mr. Veljic said that it was not supposed to but that they would make sure that it got recessed and is not exposed below the level of the light fixture.

Chairman Truitt invited the applicant to come forward.

Robert Pizorno, Beus Gilbert, 4800 N. Scottsdale Road, Scottsdale, AZ, came forward for the applicant. Mr. Pizorno stated that this was a typical Circle K store and one that had come before the Design Review Board in the past at other locations and that the colors are standard and uniform. He said that the reason that it was not on the consent calendar was because the Board had not had a chance to look at it in a study session.

Phil Schanberger, with RHL Design, 6991 E. Camelback Road, Scottsdale, AZ, came forward.

Board Member Gibson pointed out the wall mounted light that hung down below the casing that could cast light on the adjacent properties.

Mr. Schanberger stated that it would be corrected.

Board Member Clay said that his question was in regard to the color board and the color rendering not being the same. He said that he thought that the color of the building should stand out and not blend in with the rest of the buildings.

Planner Veljic said that they compared all of the colors with the original chart and that what they were seeing was the final submittal. He stated that after looking at a number of color elevations, each on was slightly different based on the printer quality. Mr. Veljic said that the only difference is that the original submittal had Battleship Gray which is no longer part of the pallet but the rest of the pallet matches number and color. He said that he apologized that the match of the color from the pallet to the actual color elevation does not match.

Board Member Deardorff said that the awning over the main entrance works pretty well because it is bounded by the two stone piers. He said that he is less convinced by the ones on the side.

Board Member Gibson said that one thing that they have going for them is that they are all the same size.

Mr. Schanberger commented that the architecture features on the buildings are necessary because on one side they have their panels hidden and they are up front because SRP now requires truck access. Originally they were on the rear of the building where it was natural to pop out the pilaster and put the panel and doors there but in this case it needed to be put up front and so they matched it on the opposite elevation with the fire riser room.

Board Member Deardorff indicated the awnings on the rendering and asked if it would help those two to extend them over rather than to have them look as though they are tacked on to the sides which is what they are doing on the front, defining the entry opening.

Board Member Gibson asked if there was anything underneath the awning on the north elevation.

Mr. Schanberger said that there was nothing under there and they were just trying to make the elevations consistent.

Board Member Gibson said that it wasn’t on the west elevation and that he liked to put it in there if there was a reason for it but that he was not sure it is necessary to satisfy the esthetics.

Board Member Deardorff commented that the only piece of corrugated aluminum that they have is on the east elevation.

Board Member Gibson said that they have it on the east and the south because there is a door underneath the south elevation. He indicated the rendering and stated that they could also bring the brown column masses into the awning.

Mr. Shanberger referred to the elevation and stated that they were rooms approximately four feet deep inside which actually stick out.

Board Member Deardorff commented that if they carried the awning over to the mass on the south and north so that it butted up to the mass on both sides it would look like it is tied into something. Mr. Deardorff walked over to the rendering that was displayed and pointed out what he trying to convey.

Chairman Truitt commented that Board Member Deardorff was suggesting that they only extend it in one direction so that it abuts the mass.

Mr. Schanberger said that they are in agreement with that suggestion.

Board Member Clay referred to the wall that surrounds the building.

Mr. Schanberger indicated the page of the report to find that information. He stated that there was a recent revision where they are alternating the height every eight feet with an additional 10 inch height made up of an eight inch block plus a two inch cap and there will be a four inch row of block about 1 1/2 feet up from the base.

Chairman Truitt closed the public hearing and asked if there was a motion.

A motion was made by Board Member Donald Clay and seconded by Vice Chairman Gary Petterson to approve DR06-114 with the stipulation that the awnings be extended as discussed and that the bulb itself is not hanging down below the fixture on the wall mounted light.

Motion carried 7 – 0

Staff recommends approval of the findings and final site plan, grading and drainage, landscaping, building elevations and lighting for DR06-114, Circle K at Power Ranch, subject to the following conditions:
1. Construction of the project shall conform to the exhibits presented and conditions stipulated by the Design Review Board at the March 1, 2007 public hearing.
2. Corrections to Grading/Drainage and Landscape Plan (Grading/Drainage Sheets 1-3 and Sheet L1) to meet LDC standards will be submitted to the Planning Department for review and approval prior to submitting Construction Drawings for review.
3. The applicant shall submit revised a site plan and site details plan (sheets DD-1 and DD-5) showing compliance with the pole mounted lighting standards of the LDC prior to submittal of Construction Drawings.
4. At the time of construction document submittal, the site plan shall include standard commercial and industrial site plan notes.
5. The awnings on the north and south elevations are extended to anchor to the buildings mass and the lighting poles and wall fixtures lenses not project below the fixture.

ADJOURNMENT

Chairman Truitt asked for motion to adjourn.

A motion was made by Vice Chairman Gary Petterson and seconded by Board Member Donald Clay to adjourn the meeting.

Motion carried 7 - 0

Meeting was adjourned at 6:10 p.m.

Chairman Darrell Truitt

ATTEST:

Recorder Margo Fry