Design Review Board Minutes
Thursday, March 22, 2007

DRAFT TOWN OF GILBERT
DESIGN REVIEW BOARD REGULAR MEETING
50 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
MARCH 22, 2007
BOARD PRESENT:

Vice Chairman Gary Petterson
Board Member Bob Deardorff
Board Member Wahid Alam
Board Member David Gibson

BOARD ABSENT:
Chairman Darrell Truitt
Board Member Jackie Cole
Board Member Stephen Berg
Board Member Donald Clay

STAFF PRESENT:

Principal Planner Maria Cadavid
Senior Planner Al Ward
Senior Planner Mike Milillo
Senior Planner Susan Fiala
Planner II Amy Temes
Planner Jacob Fisher

ALSO PRESENT:
Town Traffic Engineer Jack Herb
Recorder Margo Fry

I N D E X

PLANNER CASE PAGE VOTE
MIKE MILILLO DR02-105 DMD 2 APPROVED
MIKE MILILLO DR02-107 DMD 2 APPROVED
MIKE MILILLO DR06-19 2 APPROVED
AMY TEMES DR06-107 3 APPROVED
JACOB FISHER DR06-112 3 APPROVED
SUSAN FIALA DR06-139 4 APPROVED
AL WARD DR06-115 4 APPROVED
AL WARD DR06-151 4 APPROVED
JACOB FISHER DR06-136 5 APPROVED
SUSAN FIALA DR06-82 6 CONTINUED
AMY TEMES DR07-8 6 WITHDRAWN

CALL TO ORDER

Vice Chairman Gary Petterson called the meeting to order at 5:35 P.M.

ROLL CALL:

Ms. Fry called the roll and a quorum was determined to be present.

APPROVAL OF AGENDA

A motion was made by Board Member David Gibson and seconded by Board Member Wahid Alam to approve the revised agenda as read.

Motion carried 4 ? 0

COMMUNICATION FROM CITIZENS

Vice Chairman Gary Petterson announced that at that time members of the public may comment on items not on the agenda. He stated that the Board?s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak.

No one from the public came forward.

CONSENT ITEMS

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of the Board for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under the single motion. He said that if anyone was there to speak on any of the cases, items they needed to turn in a yellow comment slip and it would be pulled off of the consent agenda and put in the public meeting.

Vice Chairman Petterson read the consent items.

DR02-105 AMD - Amendment to the Master Sign Plan for Gilbert Gateway Towne Center Phases 1 and 2 to permit the use of Commercial Center Interior Pedestrian Advertising Signs at the NWC & SWC of Power Road and Ray Road.

Approve the findings and approve of DR02-105 AMD, the amended Comprehensive Sign Plan for the Gilbert Gateway Towne Center Phases 1 and 2 development located at the NWC & SWC of Power Road and Ray Road, subject to the following conditions:

1. The sign plan shall conform to exhibits approved by the Design Review Board at the March 22, 2007 public meeting.
DR02-107 AMD - Amendment to the Comprehensive Sign Plan for Crossroads Towne Center Phases 1 & 2 to permit the use of Commercial Center Interior Pedestrian Advertising Signs at the NEC & SEC of Gilbert Road and Germann Road.

Approve the findings and approve of DR02-107 AMD, the amended Comprehensive Sign Program for the Crossroads Towne Center Phases 1 & 2 development, subject to the following conditions:

1. The sign program shall conform to exhibits approved by the Design Review Board at the March 22, 2007 public meeting.

DR06-19 - Site plan, landscaping, building elevations and lighting for DR06-19, a new pharmacy proposed at the northeast corner of Germann Road and Val Vista Drive. The subject site is zoned CC (Community Commercial) with a PAD Overlay.

Approval of the findings and approval of the site plan, architecture, landscaping, elevations, and lighting for a retail office building (DR06-19) subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public meeting.
2. Prior to the submittal of Construction Drawings, the applicant shall submit to the Planning Department the following for approval:
a. Revised Site or Landscape Plans labeling and calling out the proposed decorative paving material for all on-site crosswalks to match Davis Color pavers used at driveways.
b. Revised east elevation removing and internalizing downspouts.

3. Revise drive-through canopy elevations with Construction Drawing submittal to:
i. Improve proportionality of upper portion of canopy.
ii. Internalize pneumatic tubes inside columns.

4. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.

DR06-107 - Site plan, landscaping, grading and drainage, and wall elevations for the Freeman Farms Reservoir / Pump Station. The site is zoned SF-8 PAD and located north of the northeast corner of Greenfield and Chandler Heights Roads.

Staff recommends approval of the findings and the site plan, landscaping, grading and drainage, and wall elevations for DR06-107, the Freeman Farms Reservoir / Pump Station, subject to the following conditions:

1. Construction of the project shall conform to the exhibits presented to the Design Review Board at the March 22, 2007 public hearing.
2. At the time of construction document submittal, the site plan shall include standard commercial and industrial site plan notes.

DR06-112 - Site plan, landscaping, building elevations, grading and drainage, and lighting for Arriba Mexican Grill at Parcel G-2, Lot 3 of SanTan Village Marketplace, located west of the southwest corner of SanTan Village Parkway and SanTan Freeway (SR 202L). This site is zoned Regional Commercial (RC), with a Planned Area Development Overlay Zoning District (PAD).

Approval of the findings and approval of the site plan, landscape plan, grading and drainage, building elevations, and lighting for Arriba Mexican Grill on Parcel G-2, Lot 3 of SanTan Village Marketplace, located west of the southwest corner of SanTan Village Parkway and SanTan Freeway (SR 202L), subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public meeting.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.

3. Landscape parking islands, curbing in parking areas and drive aisles adjacent to landscaped areas, and other areas throughout the site shall provide a 6-inch, poured-in-place concrete curb or other approved material for all parking areas and drive aisles adjacent to landscaped areas. The curbing design shall meet the minimum requirements set forth in Maricopa Association of Governments Standard Detail No. 222 for single curbs. Revisions shall be included in the construction documents for the project.

4. Parking lot landscape area shall meet or exceed 5% of the parking area. Parking lot landscape percentage calculations shall be included in the construction documents for the project.

DR06-139 - Higley Village, DR06-139, located at the southeast corner of Queen Creek and Higley Roads.

Make the findings and approve DR06-139, a Comprehensive Sign Program for Higley Village, subject to the following conditions:
1. The signs to be permitted for Higley Village, including the M&I Bank, shall conform to the Comprehensive Sign Program as approved by the Design Review Board on March 22 2007.
2. The LED electronic changeable full color message signs for Sign Types A and B1 shall be limited to a message frequency at 4 changes per minute with a fade in and fade out transition.
3. The LED electronic changeable monochromatic message sign for Sign Types C1 and C2 shall be limited to only gasoline price changes necessitated by market fluctuations.
4. An Amendment to the Comprehensive Sign Program will be required for the proposed gas station/convenience store to be built on sub area ?A? as noted on the site plan sign locations of the Comprehensive Sign Program.

DR06-115 - Site plan, grading and drainage, architecture, building elevations, landscaping and lighting for Logan?s Roadhouse Restaurant, a commercial project located on the south portion of Lot 4 within SanTan Village Marketplace, located south of the southeast corner of Williams Field Road and Market Street. The subject site is zoned RC (Regional Commercial) with a Planned Area Development (PAD) overlay.

Approval of the findings and approval of the architecture, building elevations and lighting for DR06-115 Logan?s Roadhouse Restaurant at SanTan Village Market Place, subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public hearing.
2. Prior to submittal of construction documents, the applicant shall receive the following Planning, Water Conservation and Fire Department approvals:
a. Specify color and material for scored concrete, pavers and benches in the entry and walkways;
b. Submit plans and elevations indicating materials and color for the screen wall with pot base along the west and south portions of the site;
c. Revise the parking areas so there are no more than 8 consecutive parking spaces without a landscape planter;
d. Submit manufacturer cut sheets for bicycle parking rack;
e. Submit cut sheets for approved pole-mounted lights;
f. Submit revised building elevations showing compliance with maximum building-mounted light height of 14?;
g. Obtain approval from the Water Conservation Department for the landscape plan and NPCCP Water Conservation Form;
h. Revise Fire Sprinkler Riser Room to be in a separate room with direct exterior access. No other equipment, storage or electric panels are allowed in the room;
i. Revise the Fire Sprinkler Riser Room to provide a minimum of 2 feet of clear space around the riser and have an inside dimension of not less than 5?x5?.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.

DR06-151 - Site plan, grading and drainage, landscaping, architecture, elevations and lighting for an office/ warehouse building, located east of the southeast corner of McQueen Rd. and Melody Ave, south of Baseline Rd.

Approve the findings and DR06-151 for the site plan, grading and drainage, landscaping, architecture, elevations and lighting for an office/ warehouse building subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public hearing.

2. Prior to submittal to final plans submittal, the applicant shall submit revised site plan and landscape plan to Planning and Engineering staff showing:
a) A pedestrian connection from the site to Melody Ave. and the construction of a 6 ft. wide sidewalk along Melody Ave.
b) The corrected site access of 1559 W. Melody Ave.

3. The developer shall be responsible for providing for necessary downstream sewer buy-in, to the satisfaction of the Town Engineer.

4. A final plat will be required to be approved and recorded prior to issuance of any building permit. The plat is to be in included with the first submittal of the construction documents.

5. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.

DR06-136 - Final site plan, landscaping, building elevations, and lighting for Best Buy at Suntan Village Regional Shopping Center Phase II, located at the northwest corner of Williams Field Road and Suntan Freeway (SR 202L). This site is zoned Regional Commercial (RC), with a Planned Area Development Overlay Zoning District (PAD).

Approval of the findings and approval of DR06-136, the site plan, landscaping, building elevations, and lighting for Best Buy at Suntan Village Regional Shopping Center Phase II, subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the March 22, 2007 public hearing.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.

Minutes ? Study Session and Regular Meeting of February 15, 2007 and Special Meeting minutes of March 1, 2007.

Vice Chairman Petterson asked if anyone from the public had any comments that they wished to make on any of the items on the consent agenda.

No one came forward.

Vice Chairman Petterson asked for a motion on the consent agenda.

A motion was made by Board Member David Gibson and seconded by Board Member Wahid Alam to approve the consent agenda as read.

Motion carried 4 ? 0
PUBLIC HEARING

DR06-82 - Building elevations, landscaping and lighting. The project is located south of the southwest corner of Warner and Power Roads in the Gateway Character Area. The property is zoned Regional Commercial (RC).

Senior Planner Susan Fiala stated that for item 12 on the Public Hearing, DR06-82, the date is stated on the agenda for a continuance to April 12th, 2007 and Staff is requesting that it be continued to the date certain of May 10th, 2007. Ms. Fiala commented that that Staff had received notice that the owner is hiring a new firm and architect to redesign the elevations for Western Legacy Suites.

A motion was made by Board Member Bob Deardorff and seconded by Board Member David Gibson to continue DR06-82 to the May 10th, 2007 Design Review Board meeting.

Motion carried 4 ? 0

DR07-8 - Site Plan/Landscape/Elevations/Lighting/Signage/Materials for Parcel 1 a .4 acre pad within Main Street Commons zoned C-2. SEC Val Vista and Pecos.

Planner Amy Temes stated that regarding DR07-8, the Director of Construction for the Kona Grill had informed Staff that they had severed their agreement for the land at Main Street Commons and were moving to the Westcor Mall and are officially withdrawing their application.

Vice Chairman Petterson accepted the withdrawal.

ADMINISTRATIVE ITEMS

COMMUNICATIONS

Report from the Chairman and Members on current events.
No report given.

Report from Council Liaison.
No report was given.

Report from Acting Planning and Development Services Manager on current events.

Principal Planner Maria Cadavid stated that March 23, 2007 was the deadline for the position of Planning and Development Manger and that she and Linda Edwards were applying for the position. She said that they are also in the process of interviewing candidates for the Planner II position. Ms. Cadavid introduced the new Town Traffic Engineer, Jack Herb. Ms. Cadavid stated that they had a new Town Council Member, Linda Abbot. She stated that Senior Planner Mike Milillo would be taking the Boards recommendations for multi-story signage to the Planning Commission for approval. She said that they would also be working on some corridors of verticality for the Town in the future.

ADJOURNMENT

Vice Chairman Petterson asked for a motion to adjourn the meeting.

A motion was made by Board Member David Gibson and seconded by Board Member Wahid Alam to adjourn the meeting.

Motion carried 4 - 0

Meeting was adjourned at 5:45 p.m.

Vice Chairman Gary Petterson

ATTEST:

Recorder Margo Fry