Posted by TOWN OF GILBERT DESIGN REVIEW BOARD REGULAR MEETING
90 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
AUGUST 11, 2005
BOARD PRESENT: Chairman Darrell Truitt, Vice Chairman Gary Petterson, Board Member Bob Deardorff, Board Member Jackie Cole, Board Member Stephen Berg, Board Member Thomas Bohlen, Board Member Chris Lindahl
STAFF PRESENT: Acting Planning Director Linda Edwards, Senior Planner Mike Milillo, Senior Planner Susan Fiala, Planner Jason Sanks, Planner Leila DeMaree, Planner Matt Everling
ALSO PRESEENT: Recorder Trasie Johns, Councilmember Don Skousen, Town Traffic Engineer Bruce Ward
I N D E X
PLANNER CASE PAGE VOTE
MICHAEL MILILLO ST05-2 2 APPROVED
MICHAEL MILILLO ST05-6 2 APPROVED
DAVID NICOLELLA ST05-12 3 APPROVED
DAVID NICOLELLA DR00-117 3 APPROVED
DAVID NICOLELLA DR04-8 4 APPROVED
DAVID NICOLELLA DR04-40 4 APPROVED
MARIO MANGIAMELE DR05-38 4 APPROVED
MARIO MANGIAMELE DR05-42 5 APPROVED
JASON SANKS DR05-47 6 APPROVED
JOSEPH MOON DR05-51 6 APPROVED
JASON SANKS DR05-60 6 APPROVED
MICHAEL MILILLO DR05-27 7 TABLED
JOSEPH MOON DR03-72 7 APPROVED
MARIO MANGIAMELE DR05-31 10 CONTINUED
MICHAEL MILILLO DR05-43 10 APPROVED
LEILA DEMAREE DR05-64 13 APPROVED
CALL TO ORDER
Chairman Darrell Truitt called the meeting to order at 5:35 P. M.
ROLL CALL:
Ms. Johns called the roll and a quorum was determined to be present.
APPROVAL OF AGENDA
Chairman Truitt requested a motion to approve the agenda with the removal of DR03-72 and DR05-27 from the Consent Items to the Public Hearing.
A motion was made by Board Member David Gibson and seconded by Board Member Thomas Bohlen to approve the revised agenda, removing DR03-72 and DR05-27 from the Consent Items to the Public Hearing.
Motion Carried 7-0
COMMUNICATION FROM CITIZENS
Chairman Darrell Truitt announced that at that time members of the public may comment on items not on the agenda. He stated that the Board?s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak. He reminded the audience that they needed to fill out a yellow slip if they wanted to speak during that time or regarding any of the items on the public hearing.
No one came forward.
CONSENT ITEMS
Chairman Darrell Truitt read the consent items.
Chairman Darrell Truitt noted that he had to excuse himself from voting on DR05-51.
A motion was made by Vice Chair Gary Petterson and seconded by Board Member David Gibson to approve the Consent Agenda.
Motion Carried 7-0.
ST05-02 ? Six (6) standard plans, Plans 2701, 2702, 2703, 2704, 2705 and 2706 proposed by Shea Homes for 166 lots, (1-83, Parcel 29; 1-83, Parcel 30) at La Mirada. The subdivision is located south of Chandler Heights Road and east of Higley Road. Michael Milillo 503-6747
Move to approve of ST05-02 Shea Homes at La Mirada at Seville Parcels 29 & 30 (6) six standard plans, 2701, 2702, 2703, 2704, 2705 and 2706, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 11, 2005 subject to staff stipulations.
3. These standard plans are approved for 166 lots, lots 1 through 83 of Parcel 29 and lots 1 through 83 of Parcel 30 within the Seville P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1264 in rezoning case Z99-62. Coverage is interpreted as the area under roof including patios, porches and garages.
ST05-6 - Four (4) Standard Plans from the 5500 Series proposed by Capital Pacific Homes for 53 lots (1-31, 157-179) at Felty Farms, located at the northeast corner of Lindsay and Ocotillo Roads. Michael Milillo 503-6747
Move to approve ST05-06 Whisper Glenn at Felty Farms, Plans 5523, 5524, 5563 and 5535 proposed by Capital Pacific Homes, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 11, 2005 subject to staff stipulations.
3. These standard plans are approved for 55 lots (1-31, 156-179) within the Felty Farms P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1565 in rezoning case Z04-01. Coverage is interpreted as the area under roof including patios, porches and garages.
5. The applicant shall provide a third (trim) color for each of the color schemes. Revisions shall be reviewed and approved by Planning Staff prior to construction document submittal.
6. When exposed to the street, the note, ?at corner lots?, shall apply to side elevations on lots 1-4, 8-11, 14-17, 20, 23, 24, 31, 156, 161, 168, 169, 174, 175 and 179.
7. The floor plan for 5530 shall be revised to reflect the elevations with a two-car garage plus a ?Hobby Room? or garage storage option. Revised floor plan shall be submitted to Planning Staff for review and approval prior to construction document submittal.
ST05-12 - Four (4) standard plans, for Higley Park Parcels 2 & 7. Plans: 1 - 4 proposed by Randall Martin Homes. The subdivision is located north of the northeast corner of Ray and Higley Roads. David Nicolella 503-6746
Staff recommends approval of ST05-12, Plans 1, 2, 3 and 4 for Randall Martin Homes at Higley Park, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board at the public hearing of August 11, 2005, subject to staff conditions.
3. These standard plans are approved for 135 lots within Parcels 2 & 7 of the Higley Park PAD. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements conditioned by Ordinance No. 1570 in rezoning case Z03-34. Coverage is interpreted as the area under roof including patios, porches and garages.
DR00-117 - Comprehensive Sign Program for the Olive Avenue Office Suites located at 610 N. Gilbert Road, located at the northwest corner of Olive Avenue and Gilbert Road. The subject site is zoned GC (General Commercial) with a Planned Area Development (PAD) overlay. David Nicolella 503-6746
Staff recommends approval of DR00-117, a Comprehensive Sign Program for Olive Avenue Office Suites subject to the following condition:
? The Sign Package for the Olive Avenue Office Suites shall be permitted per attachments approved by the Design Review Board on August 11, 2005.
DR04-8 - Comprehensive Sign Program for Dana Professional Village located at 2915 Baseline Road. The subject site is zoned GC (General Commercial) with a Planned Area Development (PAD) overlay. David Nicolella 503-6747
Approval of DR04-08, a Comprehensive Sign Program for Dana Professional Village subject to the following conditions:
1. Any signs permitted for the Dana Professional Village shall conform to the Comprehensive Sign Program as approved by the Design Review Board on August 11, 2005.
2. All signage must be reviewed and approved by the Planning Department prior to the issuance of a sign permit.
DR04-40 - Comprehensive Sign Program for Gilbert Commons Business Center which is located in the Elliot Commerce Park on lots five through eleven. Elliot Commerce Park is located at 1901 W. Elliot Road, west of the southwest corner of McQueen and Elliot Roads. The subject site is zoned LI (Light Industrial) with a Planned Area Development (PAD) overlay. David Nicolella 503-6747
Approval of DR04-40, a Comprehensive Sign Package for Gilbert Commons Business Center which is located in the Elliot Commerce Park on lots five through eleven, subject to the following conditions:
1. Any signs permitted for the Gilbert Commons Business Center shall conform to the Comprehensive Sign Program for Gilbert Commons Business Center as approved by the Design Review Board on the public meeting of August 11, 2005.
2. All signage must be reviewed and approved by the Planning Department prior to the issuance of a sign permit.
DR05-38 - Site plan, landscaping, grading and drainage, building elevations, and lighting for Chick-Fil-A located south of the southeast corner of Williams Field Road and Market Street. This 1.02 site is zoned Regional Commercial (RC), with a Planned Area Development Overlay Zoning District (PAD). Mario Mangiamele 503-6877
Approval of the site plan, landscape plan, grading and drainage, lighting and building elevations for Chick-Fil-A proposed on Pad #3 South, Phase I of the SanTan Village Marketplace (DR05-38), subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 11, 2005 public meeting.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.
3. Special paving material shall demarcate the pedestrian access route through the drive-through queuing lane. Revisions shall be included in the construction documents.
4. Refuse enclosure shall be designed to be 30 degrees off center of the drive aisle. Revisions shall be included in the site improvement plans.
5. Landscape materials shall be included for the area adjacent to the western elevation of the parking screen wall. Revisions shall be included in the site improvement plans.
6. Drainage calculations shall be revised to adhere to the Town?s standards and requirements. Revisions shall be included in the site improvement plans.
7. At a minimum, low E insulated glass shall be provided for the fenestration on the western building elevation. Revisions shall be included in the construction documents.
8. Type of illumination fixtures located under the canvas awnings shall be revised to minimize illumination of the awnings. Revisions shall be included in the construction documents.
9. Illumination devices shall not be used under the canvas awnings. If illumination of pedestrian walkways is desired, then the pole mounted lighting shall be incorporated adjacent to the pedestrian walkways. Pole mounted lighting shall be consistent to that proposed for the outdoor seating area.
DR05-42 - Site plan, landscaping, grading and drainage, building elevations, and lighting for In-N-Out Burger located at the southeast corner of Williams Field Road and Market Street. This 1.61 acre site is zoned Regional Commercial (RC), with a Planned Area Development Overlay Zoning District (PAD). Mario Mangiamele 503-6877
Approval of the site plan, landscape plan, grading and drainage, lighting and building elevations for In-N-Out Burger proposed on Pad #2 North, Phase I of the SanTan Village Marketplace (DR05-42), subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 11, 2005 public meeting.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.
3. A revised site plan shall be reviewed and approved by staff prior to submittal of construction documents. The plan shall address:
b. Special paving material shall be used to demarcate the pedestrian access route adjacent to the east building elevation. Material and design shall be consistent with that used for the center.
c. Pedestrian areas adjacent to the building elevations to include different types of paving materials and design. Level of detail and diversity shall be consistent with other development approved for the center.
d. The bollards adjacent to the head in parking stalls along the north elevation shall be set back from the curb a minimum of 30 inches to allow for the minimum overhang.
e. Modification of the drive-through queuing surface material to incorporate color to tie in with the colored concrete used adjacent to the building elevations.
4. A revised landscape plan shall be reviewed and approved by staff prior to submittal of construction documents. The plan shall address:
a. Landscape areas adjacent to the west and north building elevations shall be increased. For the west elevation, this may be achieved by increasing the landscaping area adjacent to the drive-though towards the building. For the north elevation, this may be achieved by incorporating raised landscape planters.
5. Revised building elevations shall be reviewed and approved by staff at the time of review of construction documents. The plan shall address relief dimensions where necessary (i.e. +4, -2, etc.).
6. Illumination devices shall not be used under the canvas awnings. If illumination of pedestrian walkways is desired, then the pole mounted lighting shall be incorporated adjacent to the pedestrian walkways. Pole mounted lighting shall be consistent to that approved for the center.
DR05-47 - Remodeled building elevations and minor site plan changes for an office building at 343 N. Gilbert Road. Jason Sanks 503-6805
Recommendation for approval to the Redevelopment Commission of DR05-47, the revised elevations and minor site plan changes for an office building at 343 N. Gilbert Road, located within the Heritage District Redevelopment Area, at the southeast corner of Hearne Way and Gilbert Road, subject to the following conditions:
1. Construction of the project shall conform with exhibits reviewed by the Design Review Board at the August 11, 2005 public hearing.
2. The monument sign panel shall be constructed with a routed aluminum panel and finish to match the building?s main body color.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
DR05-51 - Site plan, grading and drainage, landscaping, elevations, and lighting for the Gateway Medical Professional Village, a UTAZ office complex located at the southeast corner of Baseline Road and Claiborne Avenue. Joseph Moon 503-6748
Staff recommends approval of the final site plan, grading and drainage, landscaping, elevations and lighting for DR05-51, Gateway Medical Professional Village subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 11, 2005 public hearing.
2. Signage is not a part of this approval. Prior to issuance of a sign permit, all signage must be reviewed and approved by the Design Review Board or the Planning Department.
3. Parking area screen walls shall match materials used elsewhere in the project.
4. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
DR05-60 - Site plan, landscaping, grading and drainage, lighting, floor plan, and building elevations for a car wash and service facility, north of the northeast corner of Val Vista Drive and Williams Field Road. Jason Sanks 503-6805
Approval of the site plan, landscaping, grading and drainage, lighting, floor plan, and building elevations for DR05-60, Classic Car Spa, subject to the following conditions:
1. Construction of the project shall conform with exhibits approved by the Design Review Board at the August 11, 2005 public hearing.
2. Prior to submittal of construction drawings, the site plan shall be revised for Planning Department approval to include a parking screen wall just east of the driveway onto Toledo Street.
3. Prior to submittal of construction drawings, the site plan shall be revised for Planning Department approval to shift the parking screen wall 3? from the edge of curb for those stalls along the west property line while maintaining a 25? setback along Val Vista Drive.
4. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
Minutes ? Study Session and Regular Meeting Minutes of July 14, 2005.
PUBLIC HEARING
Chairman Darrell Truitt announced that comments will be heard from those in support of or in opposition to an item. Once the hearing is closed there will be no further public comment unless requested by a member of the Board. He requested that anyone that wanted to speak fill out a slip and submit it to the Board.
DR05-27 - Site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a convenience store and fueling facility in the Lowe’s Center PAD north of the northwest corner of Gilbert and Warner Roads. Michael Milillo 503-6747
Chairman Darrell Truitt commented that this item was requested to be tabled by the staff.
Senior Planner Mike Milillo explained that the item needed to be tabled as it required an Administrative Use Permit.
Chairman Darrell Truitt requested a motion.
A motion was made by Vice Chairman Gary Petterson, seconded by Board Member David Gibson, to table DR05-27.
Motion Carried 7-0.
DR03-72 - Site plan, architecture, landscaping, grading, elevations and lighting for the Desert Rock Building located at 701 N. Monterey Street within the Light Industrial (LI) PAD overlay zone. Joseph Moon 503-6748
Planner Jason Sanks announced that DR03-72 was a small industrial building located at 701 N. Monterey Street, just south of Guadalupe Road. He reminded the Board that this project came before them last year in April for approval for a two tenant building. He thought the building was pulled off the Consent calendar primarily for the elevations. He provided the site plan for the Board to review. He pointed out that the proposed building was setback was 47? with landscaping and retention between the building and the right-of-way. There were two drive entrances with customer or employee parking in the front. When the building came to the Board previously it was a two user building with a parking canopy in the back. He noted that the now over 7,000 square foot building was larger than the previous building and was now proposed to have a single user for equipment storage for Presidential Pools.
Mr. Sanks felt that the primary reason the item was pulled off the Consent calendar was because of concerns over the architectural features and detailing on the building. He provided a visual aid of the elevations. He passed out the material board and briefly described the elevations. He concluded his presentation and asked if the Board had any questions.
Board Member Bob Deardorff requested that the Landscape Plan be provided.
Mr. Sanks provided the Landscape Plan for the Board to review. He stated that the pallet had not changed from the April approval. He described the landscaping plan.
Board Member Thomas Bohlen questioned what were the surrounding land uses.
Mr. Sanks replied that the project was completely surrounded by industrial and office uses.
Chairman Darrell Truitt asked if there was a requirement for a perimeter strip of landscaping around the project.
Mr. Sanks replied that with a zero setback the code required five feet of landscaping and they requested seven feet because of the parking overhang. He noted that in the back behind the wall and gates they had provided curbing and decomposed granite, without any additional landscaping. He provided the original landscape plan that was approved by the Board and noted that the only thing that had changed was that the canopy was gone and the building projected back where they achieved the additional square footage. He added that there was a picnic table for the employees.
Board Member Thomas Bohlen thought that it would be nice to have a tree by the picnic table.
Mr. Sanks explained that since the project was previously approved they had developed the Industrial Design Guidelines which provided more guidance on these types of projects.
Board Member Thomas Bohlen had a question regarding the site plan. He pointed out that at the entrance there appeared to be a parking space by the door.
Mr. Sanks clarified that this was not a parking space. He didn?t think there was the depth required for a parking space.
Board Member Thomas Bohlen felt that it was odd they way they had provided this paved space and that it might cause confusion for people looking for a parking space.
Chairman Darrell Truitt requested that the applicant come forward if they wanted to make a presentation. No one came forward.
Board Member Bob Deardorff requested the materials pallet to review.
Board Member David Gibson noted that it appeared to be block on the one side but he didn?t see any scoring on the other side.
Mr. Sanks replied that the whole building was made out of block. He pointed out where the stucco finish was located.
Board Member Chris Lindahl noted that the whole building was very horizontal and needed some relief. He would like to see some vertical relief to break up the roof line.
Board Member Thomas Bohlen pointed out that the entrances could be brought out further to provide more protection and shade over the entries. This would also make them more identifiable from the front. He felt that the window treatment needed some work. He pointed out that on the front elevation there were four divergent spaces, which might need another window.
Mr. Sanks suggested that they could tie the treatment to the front where it could be more visible from Monteray.
Board Member Thomas Bohlen agreed that this suggestion would help.
Board Member Bob Deardorff thought they needed to look at the Industrial Design Guidelines and determine whether they allow scuffers without downspouts.
Senior Planner Mike Milillo commented that the Industrial Design Guidelines do not speak to the scuffers. It does talk about how downspouts should not be visible from public streets.
Board Member Bob Deardorff felt that they may have a problem with the scuffer above the light fixture.
Mr. Sanks questioned if the Board had a concern about the light fixtures. He suggested that they work with the applicant to bring some features to the front of the building and dress up the elevation that faces the street, with a nicer wall pack that would be found on the back of the building.
Board Member Bob Deardorff suggested that they need to find out what the pavement was next to the doorway. He felt that if it wasn?t a parking space than it needed to go back to landscaping.
Board Member Thomas Bohlen added that they needed a larger canopy.
Mr. Sanks questioned if they should place the picnic table back to the entry.
Board Member Bob Deardorff felt that it wasn?t bad to have it in the landscaping in the original plan. He questioned what the fence and gate looked like and requested that it all tie together. He recommended that it incorporated the scored block.
Mr. Sanks suggested that on the wall they mimic the stucco finish on a portion of the wall and cap it with a darker scored block on top.
Board Member Bob Deardorff added that they could use a wainscot on the wall.
Chairman Darrell Truitt questioned if the staff had enough guidance to work with the applicant or if they needed to continue the item.
Mr. Sanks reviewed the comments that were discussed. He stated that they wanted to see the entries in bold and break the roof line, providing a better massing variation. They wanted something to happen in the front so they didn?t have the square windows with a band. They wanted an elevation of the wall and ensure that it matched the building materials and patterns. They may or may not look at architectural lighting to enhance a section. The pedestrian area should be changed. The strange space of asphalt should go away. The picnic table and hardscape out front should be shown as on the original plans.
Chairman Darrell Truitt requested a motion.
A motion was made by Board Member Chris Lindahl, seconded by Board Member Thomas Bohlen, to approve DR03-72 subject to Staff stipulations, adding the stipulations as listed by Planner Jason Sanks.
Motion Carried 6-1.
Ayes: Vice Chairman Gary Petterson, Board Member Jackie Cole, Board Member Bob Deardorff, Board Member David Gibson, Board Member Chris Lindahl, Board Member Thomas Bohlen
Nay: Chairman Darrell Truitt
Staff recommends approval of DR03-72, of site plan, architecture, landscaping, grading, elevations and lighting for the Desert Rock Building located at 701 N. Monterey Street, subject to the following conditions:
1. Construction of the project shall conform to exhibits approved by the Design Review Board at the August 11, 2005 public hearing.
2. Signage is not a part of this approval. Prior to issuance of a sign permit, all signage must be reviewed and approved by the Planning Department.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
4. Prior to the submittal of Construction Drawings, the applicant shall submit for Planning department approval of:
a. Revised building elevations that depict additional massing and roofline variation at the main building entrance.
b. Revised building elevations that depict additional articulation and massing variation on the west elevation with a larger feature that compliments the entry way theme and relates to the building?s windows.
c. Screen and property wall elevations that incorporate material types and colors that compliment the main building.
d. Architectural theme lighting details for wall lights that are visible from a public street. Typical wall-pacs may be used rear of the security gates and on the east elevation.
e. Revised site plan and landscape plans that depict the employee amenity area near the building entrance as proposed in the original approval
f. Revised site plan and landscape plans that show landscaping and a sidewalk in place of the ?half? parking stalls in front of the two building entrances.
DR05-31 - Site plan, landscaping, grading and drainage, lighting and building elevations for Fairfield at Power Ranch Phase I, located west of the northwest corner of Power and Germann Roads. Mario Mangiamele 503-6877
Senior Planner Mario Mangiamele informed the Board that they were requesting that the item be continued to the meeting on September 15, 2005. He explained that there were still a number of incomplete items and unresolved issues on the project.
Chairman Darrell Truitt announced that there was a member of the public that he would like Mr. Mangiamele to speak to since he had come to hear more about the case.
Chairman Darrell Truitt requested a motion.
A motion was made by Board Member David Gibson, seconded by Board Member Jackie Cole, to continue DR05-31 to the Design Review Board meeting on September 15, 2005
Motion Carried 7-0.
DR05-43 - Site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 69,918 square-foot office/warehouse facility in the El Dorado Tech Center PAD east of the southeast corner of Arizona Avenue and Guadalupe Road. Michael Milillo 503-6747
Chairman Darrell Truitt was concerned that no one from the public was there about the item. He reminded the Board of how many people were there the previous meeting regarding the project. He questioned if the item had been properly noticed.
Senior Planner Mike Milillo replied that the continuance was voted on and the public at that meeting had been told that the item would be discussed again that evening.
Senior Planner Mike Milillo informed the Board that DR05-43 was a request for approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 68,759 square-foot office/warehouse facility in the El Dorado Tech Center PAD east of the southeast corner of Arizona Avenue and Guadalupe Road. He used the visual aid to point out where the project was located. He noted that the Papa Johns building that was adjacent to the proposed project differed because all of the loading docks were oriented on the south side of the building, which caused a great deal of problems with the adjacent residential community. He explained that there were semi trucks accessing the area behind the Papa Johns creating hardships for the neighbors. With the proposed project the orientation of the loading docks was moved to the north.
Mr. Milillo reviewed the issues that were raised at the last meeting. The first issue was precluding access on the southeast corner of the building so that it would be difficult for semi trucks to make a turn into the back of the adjacent building. The applicant had agreed to add a curbed radius that would force the trucks behind the existing building to go north. The landscaping issues had to do with the maturity of trees in the rear of the complex. The applicant had agreed to increase the size to 24? box trees. There were two issues at the front, they wanted more of a canopy tree that would block the view and that it was a retention basin. He was informed that day that because of the grade they would not be able to maintain it as a retention basin and it would be at grade. They would have to place more retention underground in pipes. The applicant had also agreed to change the trees from Fan -Tex Ash to Sissu trees.
Mr. Milillo discussed the remaining issues which had to do with the elevations on the building. He noted that the building was very similar in design to the building to the east. He provided the approved elevations of the office warehouse to the east. He noted that the addition of the V-Panels on the side elevations was an issue. The more pronounced V-Panels in the front of the buildings were a little bit higher the last time the Board reviewed the project. He explained that there was a zoning stipulation that stated that the building could be no higher than 40?. Therefore they had to take those two elements down and were now the same height as the building.
Board Member David Gibson questioned why they didn?t just lower the rest of the building height down.
Mr. Milillo deferred the question to the applicant.
Mr. Milillo discussed another item that was raised at the last meeting. There was a request to add canopies over the overhead doors. The applicant did not make this change and stated that they felt that the addition of the variable height walls with the fluted block and landscaping will address the screening issues at the front of the building. The applicant didn?t think that the canopies were necessary. They had agreed to add the V-Panels in an inverted type of arrangement on the west elevation. On the east elevation they would like to maintain it as a flat panel because there was only 60? between that elevation and the existing building. The other issue with the V-Panels was that the arrangement of the panels on the existing building impacts negatively the interior floor space because it creates an area that is unusable. Instead, the applicant would like to invert the V-Panels so that the V inverts toward the building instead of protruding out to the exterior of the elevation. He recommended approval of the item subject to the revised conditions that he handed out that evening.
Board Member David Gibson requested that the handicap parking stalls be placed next to the building instead of across the parking lot.
Board Member Thomas Bohlen was concerned that on the rear elevation the roof and the parapet were very close in height. He was concerned that these units would be exposed on the roof.
Board Member Bob Deardorff suggested that they add a false parapet to hide the units.
Chairman Darrell Truitt invited the applicant to come forward.
Leo Marin with Deutsch Associates, 4600 E. Indian School Road, Phoenix came forward. He noted that one of the reasons that they didn?t want to place any canopies on the north elevation was that it had a northern exposure. Therefore they didn?t think there was a need for the canopies. He used the visual aid to point out that the majority of the dock doors got screened with the walls and trees. Regarding the issue of screening the mechanical units, they were providing a wall further back that will screen the units. Regarding the articulation at the back of the building, he didn?t think this was necessary since it would not be seen. They didn?t want to add the articulation on the east side of the building since the Papa Johns building was so close no one would see it.
Paul Shifman with Myron Zimmerman Investments, 2708 N. 68th Street, Suite 1, Scottsdale came forward. He informed the Board that they had created an overlay that depicted how difficult it would be for semi trucks to come around the corner.
Board Member David Gibson questioned if they could lower the rest of the parapet.
Mr. Marin replied that the user wanted a 30? clear height. If they were to bring the parapet down it would lower their roof structure and they would have a difficult time maintaining the 30? clearance in the building.
Board Member David Gibson questioned what they had to cover the mechanical equipment.
Mr. Marin replied that the wall was about 5?.
Board Member Bob Deardorff explained that as long as it was a mechanical screening they would be allowed to increase the height of the parapet by 5?.
Mr. Marin responded that they would agree to make this change.
Acting Planning Director Linda Edwards read from the Code: ?Projections above height limit, parapet walls or cornices may project up to 5? above the base district height limit to screen mechanical equipment.? She explained that the building height was one measurement and the 5? parapet to screen the mechanical unit was another measurement.
Mr. Marin clarified that the 35? height limitation was measured to the roof of the building.
Ms. Edwards replied that he was correct.
Chairman Darrell Truitt verified that they could penetrate the 35? zoning stipulation that was placed on the item.
Ms. Edwards explained that the code specified that the parapet could exceed 5? of the building height. She added that unless the zoning stipulation specifically stated that the ?building height and mechanical equipment screening?, this increase of 5? for screening would comply with the code.
The Board agreed that raising the blue elements would make the building look much better.
Chairman Darrell Truitt noted that he did not propose at the last meeting that they have a curve in the front parking area to deter the trucks. He clarified that he was proposing that the whole band of parking could start to curve up so the drive would curve up. He used the visual aid to point out how he felt the parking spaces could change to deter the trucks. He didn?t think that what the applicant had done would force the trucks to go north.
The Board briefly discussed how the parking area could be modified to encourage the trucks to follow the radius and not go behind the building.
Chairman Darrell Truitt requested a motion. He suggested that they add a stipulation that they revise the parking area in the southeast corner somewhat similar to the sketch he provided.
Mr. Milillo clarified that on item 2c. they would leave this the same which required that they show a curved radius to the southeast corner, adding that it be similar to the sketch shown on the site plan. They would then add a condition e. to flip the handicap stalls to the south side of the driveway, and add condition f. to raise the blue elements on all the elevations by up to 5? to screen mechanical equipment unless otherwise prohibited by the zoning code or ordinance.
A motion was made by Board Member Bob Deardorff, seconded by Vice Chairman Gary Petterson, to approve DR05-43 subject to Staff stipulations with revisions stated by staff during the meeting on 8/11/05.
Motion Carried 7-0.
Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 68,759 square-foot office/warehouse facility in the El Dorado Tech Center PAD (DR05-43) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 11, 2005 public hearing.
2. Prior to construction document submittal, the applicant shall submit for Planning Department approval:
a) Revised landscape plans showing:
i. That all trees planted in the rear setback are a minimum of 24-inch box.
ii. The Ash trees in the north retention area be replaced with Sissoo trees and all trees within the north retention area are relocated out of the bottom of the drainage swale so that proper drainage can be achieved.
b) Revised site plan and grading and drainage plans showing that the retention area along Obispo Avenue does not exceed 50% of the linear street frontage and does not exceed a maximum depth of 2?-6? as measured from adjacent street grade.
c) Revised site plan showing that the curbed radius has been added to the southeast corner of the site to further discourage semi truck traffic, similar to the sketch shown on the site plan.
d) Revised elevations showing:
i. That the V-panels have been added to the west elevation giving the building additional articulation.
e) The handicap stalls shall be relocated to the south side of the driveway.
f) The blue elements on all the elevations shall be raised by up to 5? to screen mechanical
equipment unless otherwise prohibited by the zoning code or ordinance.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.
DR05-64 - Site plan, landscaping, grading and drainage, and building elevations for Gilbert South Area Service Center located at 4720 & 4760 S. Greenfield Road / 2332 E. Queen Creek Road. Leila DeMaree 503-6838
Planner Leila DeMaree provided a Power Point presentation of the project. She explained that DR05-64 was a request for approval of the site plan, grading and drainage, architecture, landscaping, building elevations, and lighting for Gilbert South Area Service Center, a municipal facility proposed at the northwest corner of Queen Creek and Greenfield roads. She discussed the project data:
Proposed Development Development Standards
Building Height T.O. Parapet (Fleet Services Building ?B?) = 44?-0? Maximum of 55 feet
Building Area 88,867 sq. ft. No minimum
Building Coverage Approximately 8.15% 100% maximum lot coverage
Net Site Area 1,539,228 sq. ft. or 35.34 acres NA
Landscape Area Approximately 18 % or 283,015 sq. ft. 15% of net lot area
Parking 288 spaces proposed 279 spaces
She described the surrounding land uses:
Land Use Classification Existing Zoning Existing Use
North PF/I (Public Facility/Institutional) County Jurisdiction, then PF/I Vacant lot
East Greenfield Road then R>0-1 du/ac Road, then Single Family-35 (SF-35) Road, then vacant lot
South Queen Creek Road then R>0-1 du/ac Road then County Jurisdiction Road, then vacant lot
West PF/I (Public Facility/Institutional) Vacant Vacant (Future Park)
On-site PF/I (Public Facility/Institutional) County Jurisdiction Vacant
Ms. DeMaree provided background on the project. She noted that staff presented this project at a study session in July 14, 2005. This project is included in the Town of Gilbert?s Capital Improvements Program. The project provides a support services facility to include a public works filed operations shop space, municipal offices, vehicle maintenance facility, storage yard, parking, landscaping, fueling station, and a household hazardous waste facility. The land is owned by the Town but is not yet annexed into Gilbert. It is the plan to annex the property as soon as it is possible. An Intergovernmental Agreement was executed between the Town of Gilbert and Maricopa County. The Board of Supervisors approved the IGA on January 5, 2005 to allow the Town to review the South Area Service Center Plan, inspect construction, and provide permitting for the facility.
Chairman Darrell Truitt questioned why it was on their agenda if it was not in the Town of Gilbert.
Ms. DeMaree replied that the project was owned by the Town of Gilbert and they had entered into the agreement with the county to review the project based on their standards and to allow the staff to inspect the project during construction. She explained that it wasn?t annexed because it wasn?t legally feasible but they would be annexing it as soon as possible.
Ms. DeMaree provided a visual aid of the overall site plan. She pointed out that there were three access points provided. One access off of Greenfield provides access to the facility for employee and visitor parking and Town vehicle access to the yard. Another access off Queen Creek Road provides access for the public to the Police Substation and a direct access for Police vehicles to the yard. The third point of access is in alignment with the intersection of Queen Creek Road and 158th Street. Both Queen Creek Road and Greenfield Road will be widened to a full width roadway for ¼ mile along the site frontage. In addition, the intersection of the two minor arterial roadways will be completed as part of this project.
Ms. DeMaree reviewed the 7 proposed buildings on site as follows:
1. Building ?A? -Administration (Police and Public Works)
2. Building ?B? - the Fleet Services
3. Building ?C? ?Shop
4. Building ?D? ?Water - Waste Water
5. Building ?E? ?Parks and Recreation
6. Building ?F?- Hazardous Waste
7. Building ?G? -Truck Wash
Ms. DeMaree provided a visual aid of the Landscape Plan. She explained that on the south side of the project, there is an existing 70? SRP electric easement along the north side of Queen Creek Road that influenced the landscape design along that road frontage. The 70? easement is for equipment pads and access routes to the existing SRP facility. Placement and types of plant materials are strongly dictated by SRP maintenance and access requirements for their overhead power lines along the Queen Creek Road frontage.
Ms. DeMaree updated the Board of what had changed since their last study session. The excessive meandering of the sidewalks along the north side of Queen Creek Road had been revised to lessen the amount of meandering. Secondly, the applicant had provided screen wall elevations. She pointed these out to the Board. Another change was that the Board suggested using materials other than metal siding for the Hazardous Waste Building located west of the proposed site. The applicant provided a revised elevation for the Hazardous Waste Building and showed split face CMU instead of a metal siding.
Ms. DeMaree provided elevations for each building and briefly described each one.
Ms. DeMaree noted that the final issue was that staff would like the applicant to provide TOMAR device (probe detector) on security gates with knox key switch installed on pedestal which would be required at construction document submittal.
Ms. DeMaree noted that the Staff provided the following findings of facts, subject to the conditions of approval provided below, to substantiate approval of the project:
1. The project is consistent with applicable design guidelines;
2. The project conforms to the General Plan, and specifically to the Land Use, Community
Design, and Environmental Planning Elements;
3. The project is consistent with all applicable provisions of the Zoning Code;
4. The project is compatible with adjacent and nearby development; and
5. The project design provides for safe and efficient provision of public services.
Board Member David Gibson questioned why there wasn?t landscaping provided behind the walls.
Ms. DeMaree replied that there was not any interaction with the public inside the security gates and therefore did not need to be landscaped.
Board Member Thomas Bohlen questioned why there were so many buildings and why they just didn?t put all the departments in one building.
Paul Mood, Town of Gilbert CIP Manager came forward. He stated that to build a large building would be more economical. However the Greenfield Water Reclamation Plant was in the area and there was a 72? and a 54? reclaimed water line that comes down through the middle of the site. In addition, Mesa has a 54? line that goes down Queen Creek and down Val Vista Road. Gilbert, Mesa and Queen Creek share cost in a 72? line, which is the emergency overflow for the plant that dumps into the EMF which continues to Gilbert?s south recharge site. Therefore there was an easement of 40? that they could not build over down the middle of the site.
Chairman Darrell Truitt asked if there were any questions for the applicant. Seeing none, he requested a motion.
A motion was made by Board Member Jackie Cole, seconded by Board Member David Gibson, to approve DR05-64 subject to revised Staff stipulations dated 8/11/05.
Motion Carried 7-0.
Approval of DR05-64, Gilbert South Area Service Center building elevations, site plan, landscaping, grading and drainage and lighting subject to the following conditions:
1. Construction of this project shall conform to the exhibits approved by the Design Review Board at the August 11, 2005 public hearing as modified by the condition below.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes as applicable to this public facility.
3. Applicant shall comply with Fire Code to include TOMAR device (probe detector) on security gates with knox key switch installed on pedestal at construction document submittal.
COMMUNICATIONS
A Report from the Chairman and members on current events.
There was no report given.
Report from Council Liaison
There was no report given.
Report from the Planning Director on current events.
Acting Planning Director Linda Edwards informed the Board that they had a new planner on staff, Susan Fiala.
ADJOURNMENT
Chairman Truitt asked for a motion to adjourn the meeting.
A motion was made by Board Member Thomas Bohlen and seconded by Vice Chairman Gary Petterson to adjourn the meeting.
Carried 7-0.
Meeting was adjourned at 6:55 p.m.
Chairman Darrell Truitt
ATTEST:
Recorder Trasie Johns