Posted by TOWN OF GILBERT DESIGN REVIEW BOARD REGULAR MEETING
90 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
MAY 12, 2005
BOARD PRESENT: Chairman Darrell Truitt, Vice Chairman Gary Petterson, Board Member Bob Deardorff, Board Member David Gibson, Board Member Thomas Bohlen, Alternate Board Member Stephen Berg
STAFF PRESENT: Planning Manager Linda Edwards, Planning Manager Maria Cadavid, Senior Planner Joseph Moon, Senior Planner Mike Milillo, Planner II Leila DeMaree, Planner I David Nicolella
ALSO PRESENT: Town Traffic Engineer Bruce Ward, Recorder Margo Fry
I N D E X
PLANNER CASE PAGE VOTE
LINDA EDWARDS S04 - 25 2 APPROVED
MARIA CADAVID DR94 - 43 2 APPROVED
MIKE MILILLO DR05 - 06 2 APPROVED
JOSEPH MOON DR05 - 07 3 APPROVED
MARIA CADAVID DR05 - 08 3 APPROVED
MARIA CADAVID DR05 - 17 4 APPROVED
LINDA EDWARDS DR05 - 20 5 APPROVED
LINDA EDWARDS DR05 - 22 5 APPROVED
LINDA EDWARDS ST05 - 3 6 APPROVED
LEILA DEMAREE DR05 - 1 6 APPROVED
LINDA EDWARDS DR05 - 29 8 APPROVED
CALL TO ORDER
Chairman Darrell Truitt called the meeting to order at 5:35 P. M.
ROLL CALL:
Ms. Fry called the roll and a quorum was determined to be present.
APPROVAL OF AGENDA
Chairman Truitt requested a motion to approve the agenda with the removal of ST05 - 3 from the Consent Items to the Public Hearing.
A motion was made by Board Member David Gibson and seconded by Vice Chair Gary Petterson to approve the revised agenda, removing ST05 - 3 from the Consent Items to the Public Hearing.
Motion Carried 6 - 0.
COMMUNICATION FROM CITIZENS
None
CONSENT ITEMS
Chairman Darrell Truitt read the consent items.
A motion was made by Vice Chair Petterson and seconded by Board Member Gibson to approve the Consent Calendar with the deletion of stipulation 3. of case DR05 - 17.
S04 - 25 - Approval of the open space plan, including plant palette, landscape plan, wall plans, amenities, entry monuments, trails and lighting for Stratland Estates, located north of the northwest corner of Germann Road and Higley Road. The site is zoned SF - 10, SF - 7, and SF - 6 (Single Family Residential).
Staff recommends approval of the open space plan, including plant palette, landscape plan, wall plans, amenities, entry monuments, trails and lighting for Stratland Estates, subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. Prior to submittal of construction documents, a revised landscape plan shall be submitted for Planning Department approval specifying the color of the circular ramadas in the central park, and showing the correct width of sidewalk around the lake at eight feet (8′) both by note and graphically.
DR94 - 43 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for an expansion of office and warehouse space to an existing facility on Lots 11 & 12 within Fiesta Ranch northeast of the northeast corner of Guadalupe and McQueen Roads.
To continue action on DR94 - 43, SOS Exterminating, to the Design Review Board hearing of June 9, 2005.
DR05 - 06 - Approval of the site plan, landscape plan, lighting, site furnishings and building elevations for Santan Village - Phase 3, located at the northeast corner of Santan Village Parkway and Market Street.
Approval of the site plan, landscape plan, lighting, site furnishings and building elevations for Santan Village Phase 3 (DR05 - 06) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.
3. Prior to the issuance of any permits the applicant shall submit for Planning Department approval:
a) Specify on the landscape plan that the Date Palms will be 20 feet trunk height and the Desert Museum Palo Verde will be 36 inch box at the time of planting.
b) Show locations for garden artwork within pedestrian plazas and timing for installation.
c) Show locations of UCM Large Scale SK fixtures on a revised photometric plan.
d) Artwork final design and installation timing shall be approved prior to occupancy of buildings 1, 2 or 3.
DR05 - 07 - Approval of site plan, landscaping, grading and drainage, lighting and building elevations for the Gilbert Retail Center Lot 4, located at 744 W. Ray Road, on the northeast corner of Ray and Cooper Roads zoned CC (Community Commercial) with a Planned Area Development Overlay (PAD).
Staff provides the following findings of facts, subject to the conditions of approval provided below, to substantiate approval of the project:
1. The project is consistent with the Commercial Design Guidelines;
2. The project conforms to the General Plan, and specifically to the Land Use, Community Design, and Environmental Planning Elements;
3. The project is consistent with all applicable provisions of the Zoning Code;
4. The project is compatible with adjacent and nearby regional commercial development; and
5. The project design provides for safe and efficient provision of public services.
Staff recommends approval of DR05 - 7, site plan, architecture, landscaping, grading, elevations and lighting for the Gilbert Retail Center Lot 4 located at 744 W. Ray Road, on the Northeast corner of Ray Road and Cooper Road, subject to the following conditions:
1. Construction of the project shall conform to exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
DR05 - 08 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for two retail buildings within the Shoppes at Gilbert Commons Phase 2A south of the SWC of Baseline and Cooper Roads.
Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for two retail buildings within the Shoppes at Gilbert Commons Phase 2A south of the SWC of Baseline and Cooper Roads (DR05 - 08) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) A revised site plan showing the required minimum 6 - foot tall decorative CMU screen wall for the exterior SES panels adjacent to the Shops E building that must be finished and painted to match the building.
b) A revised pedestrian amenity exhibit showing details regarding the integral concrete colors, the type of stamped concrete, and the size, type, and manufacturer of the concrete planter pots and proposed benches.
c) Revised elevations showing:
i) All wall pak lighting mounted no higher than 14 feet above grade.
ii) The required minimum 6 - foot tall decorative CMU screen wall for the exterior SES panels adjacent to the Shops E building that must be finished and painted to match the building.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.
4. Prior to the issuance of a sign permit for Phase 2A of the Shoppes at Gilbert Commons, the existing sign program shall be revised to incorporate signage for this phase. Signage proposed for this phase is not part of this approval.
DR05 - 17 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 22,180 square - foot office/warehouse facility on Lots 15 & 16 of the Sunrise Business Park in the northwest corner of Elliot and McQueen Roads.
Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 22,180 square - foot office/warehouse facility on Lots 15 & 16 of the Sunrise Business Park in the northwest corner of Elliot and McQueen Roads (DR05 - 17) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) A revised site plan showing that the single parking space immediately to the north of the main entry has been removed.
b) A revised landscape plan showing:
i) Additional plant material in front of the parking spaces along the north property line to achieve a minimum of 25% vegetative coverage.
ii) That the trees within the north retention area have been relocated out of the bottom of the drainage swale.
c) Revised elevations showing:
i) That the industrial wall pak lighting along the east elevation has been removed and replaced with a decorative light fixture. The decorative light fixture shall be subject to Planning Department approval.
3. Prior to the issuance of a Certificate of Occupancy, the existing wrought iron and chain link fences along the west property line shall be removed.
4. Prior to the issuance of a Certificate of Occupancy, the applicant will show written evidence that contact has been made with the adjacent property owners to coordinate removal of existing wrought iron and chain link fences along the west property line.
5. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Design Review Board on March 11, 2004.
DR05 - 20 - Approval of DR05 - 20, the site plan, landscaping, grading and drainage, floor plan, lighting, and building elevations for a Wienerschnitzel drive - through restaurant at Gilbert Ranch Village Unit II. The project site is zoned GC (General Commercial) with a Planned Area Development (PAD) overlay.
Approval of the site plan, landscaping, grading and drainage, lighting, floor plan, and building elevations for DR05 - 20, a Wienerschnitzel drive - through restaurant, subject to the following conditions:
1. Construction of the project shall conform with exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. The applicant shall revise the building elevations and roof plan to provide a 24″ minimum depth for the raised rear and side parapet to accomplish greater depth and massing. This may be reviewed and approved through the construction document submittal.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
DR05 - 22 - Approval of the site plan, grading and drainage, architecture, building elevations, landscaping and lighting for Village Inn, a proposed restaurant located on Pad F of Gilbert Gateway Towne Center, located west of the northwest corner of Ray Road and Power Road.
Approval of the site plan, grading and drainage, architecture, building elevations, landscaping and lighting for DR05 - 22 Village Inn, subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. Prior to the submittal of Construction Drawings, the applicant shall submit for Planning Department approval:
a. Revised Architectural and Landscape site plans showing a minimum of three (3) bicycle parking spaces.
b. Revised building elevations indicating limits of the ‘Village Inn’ sign on the West, North and South elevations; and indicating correct contrasting field color.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board on March 11, 2004.
MINUTES - Regular Meeting Minutes of April 14, 2005.
Motion Carried 6 ? 0.
PUBLIC HEARING
ST05 - 3 - Approval of (4) four standard plans, “Brentwood Series” Plans 1, 2, 3, and 4 (Elevations A, B, and C) proposed by Ashton Woods Homes for 78 lots (284 - 361) at Highland Groves at Morrison Ranch. The subdivision is located at the northeast corner of Recker and Elliot Roads.
Chairman Truitt abstained from ST05 - 3 due to a conflict of interest.
Board Member Gibson stated that on model #2 there was some concern voiced about the entrance being on the side of the house. He suggested that particular model only be put on a corner where the entry would be visible or that they create some sort of portico so that there is a defined entrance to the side yard that would get you to the front door.
Chairman Truitt opened the Public Hearing.
Chairman Truitt closed the Public Hearing.
A motion was made by Board Member Gibson and seconded by Vice Chair Gary Petterson to approve ST05 - 3 with the stipulation that it be put on a corner lot or that a portico or other type of defining entry feature be added.
Approval of (4) four standard plans, “Brentwood Series” Plans 1, 2, 3, and 4 (Elevations A, B, and C) proposed by Ashton Woods Homes for 78 lots (284 - 361) at Highland Groves at Morrison Ranch, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of May 12, 2005, subject to staff conditions.
3. These standard plans are approved for 78 lots, lots 284 - 361 of Highland Groves within the Morrison Ranch PAD. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements conditioned by Ordinance Nos. 1129 and 1232 in rezoning cases Z98 - 13 and Z99 - 45. Coverage is interpreted as the area under roof including patios, porches and garages.
5. The applicant shall submit to staff, review and approval prior to construction document submittal, revised elevations for Plan 2 that include a portico or other defining entry feature. Otherwise, Plan 2 shall be restricted to corner lots with the entry door orientated towards the side street.
Motion Carried 5 - 0.
DR05 - 1 - Approval of DR05 - 1 site plan, landscaping, building elevations, grading and drainage plan for the office and retail buildings for Casa de Cooper.
Board Member Deardorff asked to see the site plan and stated that on the undeveloped parcel there is a Jack in the Box proposed, and that last year the Board extended their approval which is about to expire again. He said that an existing AM PM has been there for several years and is a fair representation of some form of southern California architecture. He stated that when the Jack in the Box came in last year the neighbors came before the Board and persuaded the Board to change the architecture of the Jack in the Box and the rest of the center to be more compatible with their subdivision. The AM PM building that exists there now is predominately white or light colored stucco and the direction that the Board took for the new architecture was to change the color to be closer to the colors of the subdivision. Mr. Deardorff used the exhibit to point out the structures and colors in question. He stated that he did not think at that time that it was the right decision for the Board to make and stated that there is now a chance to reverse the decision initially made by the Board. Mr. Deardorff stated that he felt that they took the wrong path when the Jack in the Box was changed and that the Board is still following that path.
Chairman Truitt commented that his concern was that they gave direction a year ago and it was followed by the applicant. He did not think it would be fair at this point in time to ask the applicant to spend more money to change things.
Board Member Deardorff responded that he did not think that the applicant would have to invest much more money to change the color and material pallet somewhat.
Chairman Truitt opened the Public Hearing.
Timothy Amrhein, Camelback Companies, 2201 E. Camelback Road, STE 108 - A, Phoenix, AZ came forward. Mr. Amrhein stated that they researched the project thoroughly and in fact hired the architect that designed the Jack in the Box for that reason. He said that they even went to the extent of inviting the immediately adjacent landowners to an informal dinner meeting and they reiterated from past cases that they wanted the colors to match their neighborhood and that they did not want white buildings behind their homes. Mr. Amrhein said that the issue was also brought up in preliminary meeting and they discussed the architecture and were referred to several developments with an existing pad to try and incorporate different elements into their project. Mr. Amrhein stated to the Board that he felt that they had complied with everyone’s requests.
Chairman Truitt asked if any of the architects were present.
Mr. Amrhein replied that none of the architects were present because he thought that this issue was resolved.
Board Member Deardorff asked if this issue had presented itself in study session.
Chairman Truitt replied that they probably had not seen it in study session.
Chairman Truitt stated that they had given direction and the applicant had been faithful to that direction and that the neighbors would feel betrayed if they changed their decision at this point in time.
Board Member Berg asked for a brief explanation of the issue since he was new to the Board.
Chairman Truitt stated that the Jack in the Box was compatible with what has been planned but that none of it is compatible with the existing AM PM.
Vice Chairman Petterson stated that he felt that it was a good transition into the neighborhood.
Chairman Truitt closed the Public Hearing.
A motion was made by Vice Chairman Petterson and seconded by Board Member Berg to approve DR05 - 1 subject to revised Staff stipulation 2. The site plan shall be revised and approved by the Planning Department prior to Construction Document submittal. The revised site plan shall reflect proper signing or pavement marking for left turning movement restrictions on Guadalupe Road. And subject to revised Staff stipulation 3. The site plan shall be revised and approved by Public Work Department on final location of trash enclosure prior to submittal of the construction document.
Motion carried 6 ? 0.
For the following reasons: 1) the project is consistent with applicable design guidelines, 2) the project conforms to the General Plan, and specifically to the Land Use, Community Design, Environmental Planning, and Character Areas Elements, 3) the project is consistent with all applicable provisions of the Zoning Code, 4) the project is compatible with adjacent and nearby development, 5) the project design provides for safe and efficient provision of public services, staff recommends approval of the site plan, landscaping, grading and drainage, lighting, and building elevations and cut sheets for DR05 - 1, Casa de Cooper offices and retail buildings, subject to the following conditions:
1. Construction of the project shall conform with exhibits approved by the Design Review Board at the May 12, 2005 public hearing.
2. The site plan shall be revised and approved by the Planning Department prior to Construction Document submittal. The revised site plan shall reflect proper signing or pavement marking for left turning movement restrictions on Guadalupe Road
3. The site plan shall be revised and approved by Public Works Department on final location of trash enclosure prior to submittal of the construction document.
4. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes adopted by the Gilbert Design Review Board March 11, 2004.
ADMINISTRATIVE ITEM
DR05 - 29 - Direction from the Design Review Board on whether to process this application as a Design Review Residential Standard Plan application or to forward this item onto the Town Council for a waiver from the Design Review process. This application is regulated by the Unified Land Development Code as the zoning for the Islands PAD vested in 1984.
Planning Manager Linda Edwards presented DR05 - 9 to the Board. Ms. Edwards used a visual aid to show the Board the thirteen lot subdivision. She stated that typically when they see floor plans and elevations like 3911A and 3911B they would not be approved as two separate elevations because the massing for the most part is exactly the same except for some minor elements. Ms. Edwards used the visual aid to demonstrate where the slight changes were. She stated that the side elevations in the rear are almost identical with very little, if any, articulation on the sides and back. She stated that three or four elevations in a subdivision of thirteen lots was acceptable, however, it is not acceptable if the elevations are not approvable in the standard review process. Staff also has some concern because plan 3911 will be offered four times, and that plan 3572 elevation A, B and C would certainly not be approved as three elevations. Staff agrees that they are a nice product but feels that they can use a little more tweaking so that they can be used side by side and not be seen as the same home. Ms. Edwards informed the Board that there are four plans. She stated that Staff had given the applicant the option of working with Staff to bring something before the Board that could be approved. The other option the applicant had is if the Board agrees that this is a unique subdivision because of what the code says Staff could direct applicant to go to the Council for waiver. Ms. Edwards read the code to the Board. “Special exemption for residential unit not to be approved by Design Review Board can occur as determined by the Town Council where lot size and type of residential units do not warrant review.” Ms. Edwards advised the Board that if they believe that this is that type of subdivision that Staff would direct applicant to go to the Council for waiver
Chairman Truitt commented that there are four different homes on thirteen lots and in some cases they would be repeated side by side.
Ms. Edwards responded that in some cases they would be side by side.
Board Member Bohlen asked if the colors would vary.
Ms. Edwards stated that they had not seen a color pallet but that she was sure that they would propose a variety which is already required by strong guidelines.
Chairman Truitt stated that he would support the Town Council waiver.
COMMUNICATIONS
Report from the Chairman and members on current events.
None.
Report from Council Liaison.
None.
Report from Planning Director on current events.
Planning Manager Maria Cadavid welcomed Stephen Berg to the Board as the Design Review Board Alternate. Ms. Cadavid also welcomed Planner I, David Nicolella.
Ms. Cadavid informed the Board staff would be interviewing for a Senior Planner, Planner I and Planning Tech position.
ADJOURNMENT
Chairman Truitt asked for a motion to adjourn the meeting.
A motion was made by Vice Chairman Petterson and seconded by Board Member Bohlen to adjourn the meeting at 6:15 p.m.
Motion carried 6 - 0.
ATTEST:
Recorder Margo Fry