Posted by TOWN OF GILBERT DESIGN REVIEW BOARD, SPECIAL MEETING
90 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA
AUGUST 14, 2003
BOARD PRESENT: Chairman Darrell Truitt, Vice Chairman Gary Petterson, Board Member Bob Deardorff, Board Member David Gibson, Board Member Chris Lindahl, Board Member Thomas Bohlen
STAFF PRESENT: Planning Director Jerry Swanson, Planning Manager Maria Cadavid, Planning Manager Linda Edwards, enior Planner Mike Milillo, Senior Planner Joseph Moon, Planner II Matt Everling, Planner Jason Sanks
ALSO PRESENT: Traffic Engineer Bruce Ward, Council Member Dave Petersen, Recorder Wendy Rocco
INDEX
PLANNER, CASE, PAGE, VOTE
CONSENT, DR03 - 27, 2, APPROVED
MR. MOON, DR03 - 35, 7, APPROVED with modified stipulations
CONSENT, DR03 - 36, 2, APPROVED
CONSENT, DR03 - 37, 3, APPROVED
CONSENT, DR03 - 38, 3, APPROVED
CONSENT, DR03 - 53, 4, APPROVED
CONSENT, DR03 - 56, 4, APPROVED
CONSENT, DR03 - 57, 4, APPROVED
CONSENT, DR03 - 58, 5, APPROVED
CONSENT, DR03 - 61, 6, APPROVED
CONSENT, DR03 - 63, 6, APPROVED
CONSENT, DR03 - 65, 6, APPROVED
CONSENT, DR03 - 68, 7, APPROVED
MR. EVERLING, DR03 - 30, 8, APPROVED with modified stipulations
MR. EVERLING, DR03 - 70, 11, APPROVED with modified stipulations
MS. CADAVID, DR03 - 62, 13, APPROVED
MS. CADAVID, DR02 - 84, 15, APPROVED with modified stipulations
CALL TO ORDER:
Chairman Darrell Truitt called the meeting to order at 5:35 P.M.
ROLL CALL:
Recorder Wendy Rocco called roll and a quorum was determined to be present.
APPROVAL OF AGENDA:
Chairman Darrell Truitt requested a motion to approve the agenda.
A motion was made by Board Member Lindahl, seconded by Vice Chairman Gary Petterson to approve the agenda.
Motion Carried 6 - 0.
COMMUNICATION FROM CITIZENS
Chairman Darrell Truitt announced that at that time members of the public may comment on items not on the agenda. He stated that the Board’s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak. He reminded the audience that they needed to fill out a yellow slip if they wanted to speak during that time or regarding any of the items on the public hearing.
No one came forward.
CONSENT ITEMS
Chairman Darrell Truitt read through the consent items.
A motion was made by Vice Chairman Gary Petterson, seconded by Board Member Gibson to approve the consent items subject to staff stipulations with the removal of DR03 - 35 from the Consent agenda to the Public Hearing agenda.
Motion Carried 6 - 0.
Minutes - Approval of Regular Meeting Minutes of July 10, 2003.
DR03 - 27 - Approval of the landscape plan for the Venice of Gilbert retail/office project located at the northwest corner of McQueen and Elliot Roads. The subject site is zoned PSC - 1 (Planned Shopping Center), with a Planned Area Development (PAD) overlay.
Approval of the landscape plan as shown in Exhibit 1 for DR03 - 27, Venice of Gilbert.
DR03 - 36 - Approval of (4) four standard plans, Plans 11, 12, 13 and 14 proposed by William Lyon Homes at Cooley Station. Cooley Station is located south of Rittenhouse Road between 172nd Street and Recker Road and is zoned R1 - 5 and R1 - 6 (Single Family Residential), with a Planned Area Development (PAD) overlay.
Staff recommends approval of DR03 - 36 William Lyon Homes at Cooley Station (4) four standard plans 11 through 14, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003, subject to staff stipulations.
3. These standard plans are approved for 246 lots, lots 80 - 136, 167 - 221, 294 - 331, 350 - 395, and 501 - 550 within the Cooley Station P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1427 in rezoning case Z02 - 10. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 37 - Approval of (5) five standard plans, Plans 21, 22, 23, 24, and 25 proposed by William Lyon Homes at Cooley Station. Cooley Station is located south of Rittenhouse Road between 172nd Street and Recker Road and is zoned R1 - 5 and R1 - 6 (Single Family Residential), with a Planned Area Development (PAD) overlay.
Staff recommends approval of DR03 - 37 William Lyon Homes at Cooley Station ൜ series” (5) five standard plans 21 through 25, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. These standard plans are approved for 186 lots, lots 21 - 24, 47 - 79, 137 - 166, 222 - 228, 239 - 248, 257 - 293, 418 - 473, and 476 - 484 within the Cooley Station P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1427 in rezoning case Z02 - 10. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 38 - Approval of (5) five standard plans, Plans 31, 32, 33, 34, and 35 proposed by William Lyon Homes at Cooley Station. Cooley Station is located south of Rittenhouse Road between 172nd Street and Recker Road and is zoned R1 - 5 and R1 - 6 (Single Family Residential), with a Planned Area Development (PAD overlay.
Staff recommends approval of DR03 - 38 William Lyon Homes at Cooley Station ൦ series” (5) five standard plans 31 through 35, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. These standard plans are approved for 118 lots, lots 1 - 20, 25 - 46, 229 - 238, 249 - 256, 332 - 349, 396 - 417, 474, 475, and 485 - 500 within the Cooley Station P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1427 in rezoning case Z02 - 10. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 53 - Approval of (4) four standard plans, Plans 4001 through 4004 proposed by Element Homes in Power Ranch Neighborhood 5. The subject site is located at the northwest corner of Power and Havencrest Roads and is zoned (R1 - 5) Single Family Residential with a P.A.D. overlay.
Staff recommends approval of DR03 - 53, four (4) standard plans 4001, 4002, 4003 and 4004 for Element Homes in Power Ranch Neighborhood 5, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. These standard plans are approved for 120 lots, lots 1 through 120 of Neighborhood 5 within the Power Ranch P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. Ordinance 1048 and its amendments. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 56 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, lighting for the warehouse facility in the Elliot Commerce Park west of the southwest corner of Elliot and McQueen Roads.
Approval of the site plan, landscaping, grading and drainage, elevations, colors and materials and lighting for the proposed warehouse facility located west of the southwest corner of Elliot and McQueen Roads (DR03 - 56), subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 14, 2003 public hearing.
2. Signage is not a part of this application. The applicant shall submit a sign proposal (wall and/or monument signage) for the Planning Department’s approval prior to the issuance of a sign permit.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
DR03 - 57 - Approval of (4) four standard plans, Plans 5001, 5002, 5003 and 5004 proposed by Element Homes in the Estates at Spectrum Parcel D. The subject site is located at the southwest corner of Val Vista Drive and Germann Road and is zoned (R1 - 7) Single Family Residential with a P.A.D. overlay.
Staff recommends approval of DR03 - 57 Element Homes in the Estates at Spectrum Parcel D, four (4) standard plans 5001, 5002, 5003 and 5004, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. DR03 - 57: Standard plans 5001, 5002, 5003 and 5004 are approved for 133 lots, lots 285 - 417 of Parcel D within the Estates at Spectrum P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1273 in rezoning case Z99 - 47. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 58 - Approval of (4) four standard plans, Plans 5501, 5502, 5503 and 5504 proposed by Element Homes in the Estates at Spectrum Parcel B. The subject site is located at the southwest corner of Val Vista Drive and Germann Road and is zoned (R1 - 
Single Family Residential with a P.A.D. overlay.
Staff recommends approval of DR03 - 58 Element Homes in the Estates at Spectrum Parcel B, four (4) standard plans 5501, 5502, 5503 and 5504, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. DR03 - 58: Standard plans 5501, 5502, 5503 and 5504 are approved for 114 lots, lots 71 - 184 of Parcel B within the Estates at Spectrum P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1273 in rezoning case Z99 - 47. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 60 - Approval of (4) four standard plans, Plans 6501, 6502, 6503 and 6504 proposed by Element Homes in the Estates at Spectrum Parcel A. The subject site is located at the southwest corner of Val Vista Drive and Germann Road and is zoned (R1 - 10) Single Family Residential with a P.A.D. overlay.
Staff recommends approval of DR03 - 60 Element Homes in the Estates at Spectrum Parcel A, four (4) standard plans 6501, 6502, 6503 and 6504, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. DR03 - 60: Standard plans 6501, 6502, 6503 and 6504 are approved for 70 lots, lots 1 - 70 of Parcel A within the Estates at Spectrum P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1273 in rezoning case Z99 - 47. Coverage is interpreted as the area under roof including patios, porches and garages.
DR03 - 61 - Approval of the site plan and architecture for the GPMI building expansion, located at 1224 N. Hobson St. (Lot 71) in the East Valley Commerce Center. The subject site is zoned I - 2 (Light Industry).
Approval of the site plan, grading and drainage, landscaping, and building elevations for DR03 - 61, subject to the following conditions:
1. Construction of the project shall conform with the exhibits approved by the Design Review Board at the August 14, 2003 public hearing.
2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
DR03 - 63 - Approval of the site plan and architecture for Buffalo Wild Wings, located on Lot 3 of Oasis at the Islands at the southeast corner of Elliot and McQueen Roads. The subject site is zoned PSC - 1 (Planned Shopping Center) with a Planned Area Development (PAD) overlay.
Approval of the site plan and architecture for DR03 - 63, Buffalo Wild Wings, subject to the following conditions:
1. Construction of the project shall conform with exhibits approved by the Design Review Board at the August 14, 2003 public hearing.
2. The site plan shall be revised to include raised pavement markers that are designed to prevent left turns onto westbound Elliot Road from the second drive aisle to the east of McQueen Road. The site plan shall be reviewed and approved by the Town’s Traffic Engineer prior to the submittal of construction documents.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
DR03 - 65 - Approval of the site plan, landscaping, preliminary grading and drainage, lighting, and building elevations for Greenfield Commons, located south of the southwest corner of Guadalupe and Greenfield Roads. The project site is zoned (C - 1) Neighborhood Commercial with a Planned Area Development (PAD) Overlay.
Staff recommends approval for DR03 - 65, the site plan, landscape plan, preliminary grading and drainage elevations, and lighting for the Greenfield Commons medical office complex, located south of the southwest corner of Greenfield and Guadalupe Roads, subject to the following conditions:
1. Construction of the project shall conform to the exhibits presented and conditions stipulated by the Design Review Board at the August 14, 2003 public meeting.
2. Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a. A detailed plan showing the design of the pedestrian - oriented courtyard (A and B) with proposed location of seating areas.
b. The location of 10 required bicycle parking spaces.
c. A revised landscape plan that includes a notation stating that any existing mature trees along the west property line will be watered, maintained, and protected during all courses of construction on Parcel C.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
4. The applicant is obligated to construct a new median on Greenfield Road to channelize the left turn movements as determined by the Town’s Traffic Engineer.
DR03 - 68 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 7,179 square - foot office/warehouse facility in the East Valley Commerce Center, Lot 9, which is generally located east of the southeast corner of Baseline and McQueen Roads. The subject site is zoned Light Industry (I - 2) with a Planned Area Development (PAD) overlay.
Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 7,179 square - foot office/warehouse facility in the East Valley Commerce Center (DR03 - 68) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 14, 2003 public hearing.
2. Prior to the issuance of any permits the applicant shall submit for Planning Department approval:
a) A revised site plan showing that the single trash enclosure has been relocated in the same general location at an angle to provide a better turning radius for the sanitation vehicle.
b) Revised elevations showing:
i) That the 4 - foot by 4 - foot scored E.I.F.S. texture has been changed to a powder finish that will create a smoother contrasting surface when compared to the rich texture of the CMU.
ii) Internalized downspouts into the building’s architecture so they are not visible from Mondel Drive.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
PUBLIC HEARING
DR03 - 35 - Approval of the site plan, architecture, landscaping, grading, elevations an lighting for the Trend Home office located west of the northwest corner of Elliot and Cooper Roads within the (C - 1) Light Commercial zone with a PAD overlay.
Greg Anderson, 865 West Bruce, represents a homeowner whose home is along the back wall and the Summer Meadows Homeowner Association. He was not able to see the site plan prior to the meeting and is not familiar with the dumpster location. He asked staff to locate the dumpster on the site plan. The concern he has with the dumpster location is the continued violation of Code 80 for dumpsters. The Osco Drug is a violator. The Homeowner Association pays for daily cleanup as a result of the dumpsters. He showed digital pictures of the dumpsters. He was not concerned with the dumpster to service the Trend Home office. The other concern he mentioned was regarding future plans for the development of covered parking. He asked if the covered parking would be within the 93 feet limit or will the landscaping be removed.
Senior Planner Joseph Moon stated that the future covered parking would cover the spaces adjacent to the property line. The staff report indicates that if the applicant does decide to build a covered parking structure then it will have to come before the Board for approval. At that time the property owners will be notified. It is shown on the site plan as future covered parking. The 93′ setback is from the building to the property line. He reiterated the resident was concern whether or not the carport was going to be within the 93′ setback.
Chairman Darrell Truitt asked staff if the parking structure would be permitted to be built within the 93′ setback.
Board Member Bob Deardorff asked if there were only (2) two dumpsters for the entire project?
Chairman Darrell Truitt asked how many square feet of office is proposed.
Senior Planner Joseph Moon replied there would be 46,000 square feet of office space proposed.
Board Member Bob Deardorff was concerned about the amount of office space that will be using one dumpster.
Chairman Darrell Truitt stated that the project would be reviewed by Public Works.
Planning Director Jerry Swanson commented that the carports would not have to come back to the Board for approval. He recommended this stipulation to require submittal of future carports to the Design Review Board should be added to the motion.
Chairman Darrell Truitt responded that a motion be made adding the stipulation that the carports will need to be resubmitted for Board approval.
A motion was made by Board Member Chris Lindahl, seconded by Board Member Gibson to approve the DR03 - 35 with the added stipulation stating that the future covered parking structures would need to be submitted for Board approval.
Approval of the site plan, landscaping, grading and drainage, architecture, elevations, colors and materials, and lighting for the Trend Homes office (DR03 - 35), located west of the northwest corner of Elliot and Cooper Roads, subject to the following conditions:
1. Construction of the Trend Homes office shall conform to the exhibits approved by the Design Review Board at the August 14, 2003 public meeting.
2. Signage is not a part of this approval. Prior to issuance of a sign permit, all signage must be reviewed and approved by the Planning Department.
3. Future covered parking structures shall be submitted for Design Review Board approval.
At the time of Gilbert standard commercial and industrial site plan notes.
DR03 - 30 - Approval of the site plan, grading and drainage, architecture and elevations for a 15,743 square - foot retail building located north of the northwest corner of Cooper and Elliot Roads. The subject site is zoned Light Commercial (C - 1) with a Planned Area Development (PAD) overlay.
Planner II Matt Everling stated that originally this project was intended to go on the agenda as a consent agenda item, however, since staff received a letter from resident Greg Anderson, it was determined it would be appropriate to put the project on the Public Hearing agenda.
Planner II Matt Everling commented that there is an Osco Drug to the south of the project. He pointed out where the Trend Homes project is located and stated there is a common access drive. It is inline tenant space that will house approximately (8) eight tenants. The end caps are proposed to be restaurants. All the parking will fit on site with a surplus (1) one space. If either of the end caps are not used as a restaurant then there will be a surmountable amount of surplus parking on site. Based on an analysis of the Summer Meadows final plat to the north, from the corner of the trash enclose to Mr. Anderson’s property would be approximately 75 feet. Mr. Anderson’s letter is Exhibit (7) seven included in the staff report.
Planner II Matt Everling continued that the actual landscape easement requirement is 20 feet and the applicant is proposing 32 feet to curb line. The landscape easement for Summer Meadow’s is a considerable distance. Staff has met with the resident and went over the possibility that the Board may want to see the relocation of the trash enclosure. If one of the restaurants decides not to locate on the site then there will be a parking surplus. If this is the case, then the trash enclosure could be moved to one of the surplus parking spaces. Another possibility would be to move the trash enclosure adjacent to the Osco Drug. The site has 85 parking spaces with a surplus of one space. If all the spaces were retail the site would have a surplus 39 parking spaces.
Board Member David Gibson asked about the compatibility with this project and the Trend product discussed earlier.
Planner II Matt Everling responded that one of the design issues staff asked the applicant to integrate into this project was the mosaic tile, colors and the split faced block along the wainscot. Staff has asked the applicant to revise the photometric survey to lower the height of the lights. The glare ordinance requires that lights within 100 feet of residential be only 14 feet in height. The Osco PAD requires all the lights to be 16 feet in height.
Board Member Thomas Bohlen asked if the colors were compatible to the Osco project.
Planner II Matt Everling responded that colors were compatible. The colors pop out more so on the material board versus the rendering. The columns protrude 8 inches from the façade.
Board Member Bob Deardorff was concerned that the west elevation’s is deficient in four - sided architecture. The columns need to be articulated.
Applicant Michael Pollack, 1136 West Baseline Road, Mesa, came forward. He represents the landowner. He brought the original Osco site plan that was approved by the Design Review Board and Town Council. The west elevation is not visible to the public right of way because the Osco Drug is on one side and the Trend project is behind. The distance to the trash enclosure is over 75 feet. He was asked by staff to move the trash enclosure so it would not be visible from the road. He did not have a problem with that request. This is a challenging site due to the setback amounts required. The site is over parked only if the second restaurant is not built. This site is not on the corner. It is off corner and backs up to the Trend project.
Board Member Thomas Bohlen asked if the building is masonry on the backside (rear elevation)?
Michael Pollack responded that the building is stucco. The columns should have been colored on the renderings.
Board Member Thomas Bohlen commented that the masonry texture should be carried up as well, similar to the front columns.
Board Member Bob Deardorff stated that there is a 200 feet window from Elliot Road. The Osco is half as long in elevation than this project and the Town required Osco to the rear (west) elevation. The Board should be consistent with what was required on the west elevation.
Resident Greg Anderson, 865 West Bruce, stated he represents himself as a homeowner along the back wall and also represent the Summer Meadows Home Owner Association. The major concern he noted was the landscaping and maintenance of the homeowner’s complex. He continued that when he was made aware of this project last week he was concerned with the continued violation of Section 80 for the Osco Drug specifically in regard to trash piling up and gates being left opened. He showed the Board pictures that showed the grease receptacles are not located with the trash enclosures. The grease receptacles are located in back parking spaces close to residential. Currently the homeowners do daily trash pickup along the wall specifically coming from the Osco dumpster and the open lot. He propose that if a restaurant is going to be located on each corner then the dumpsters should be located in a more convenient location.
Planner II Matt Everling responded that the possibility does exist to place the trash enclosure in the middle of the site or place them adjacent to the existing trash location for the Osco Drug. Eliminating some of the surplus parking spaces may be a better alternative.
Board Member Thomas Bohlen commented if the trash enclosure was located half way up then more than one parking space would need to be eliminated.
Board Member Bob Deardorff stated that if someone is in violation of an ordinance it is not the Board’s position to enforce the ordinance.
Board Member Thomas Bohlen asked staff if the grease receptacles are required to be enclosed?
Planner II Matt Everling referred to Page (7) seven in the staff report, Exhibit III, showing the grease trap not shown on the landscape plan has been revised on the site plan to be adjacent to the trash enclosure.
Chairman Darrell Truitt commented if the enclosure is moved to the corner he asked what problems would incur other than the landscaping.
Board Member Thomas Bohlen responded that the distance would require restaurant employees to walk too long of a distance.
Michael Pollack stated if the dumpsters were not placed on each end then the site would run into the problems as stated by the residents. Typically a retail center needs to have trash on both sides. The approved site plan addressed the trash enclosures.
Chairman Darrell Truitt commented that the Town Council was not looking at dumpster locations when they approved the zoning. Some of the concerns discussed are not the Board’s concerns. The Board is primarily concerned about design and design issues.
Planner II Matt Everling stated that the Public Works Department has approved the dumpster location.
Chairman Darrell Truitt requested a motion.
A motion was made by Board Member Bob Deardorff, seconded by Board Member Thomas Bohlen to approve DR03 - 30, subject to staff stipulations adding stipulation #4 stating that the west wall will be articulated consistent with the Osco Drug using pilasters with split face block and adding architecture and cornice elements in the similar fashion to the Osco Drug at least a third of the length of the façade.
Motion Carried 6 - 0.
Approval of the site plan, grading and drainage, architecture and elevations for a 15,743 square - foot retail building (DR03 - 30) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 14, 2003 public hearing.
2. Prior to the issuance of any permits the applicant shall submit for Planning Department approval:
a) A revised landscape plan showing plant materials that correspond to the previously approved conceptual landscape plan for the Osco Drug project approved on February 11, 1999 (DR98 - 118).
b) A revised photometric survey, along with new cut sheets that match the approved light fixtures used on the Osco Drug site to the south.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
4. The west wall will be articulated consistent with the Osco Drug using pilasters with split face block and adding architecture and cornice elements in the similar fashion to the Osco Drug at least a third of the length of the façade.
DR03 - 70 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 6,179 square - foot restaurant in the Gilbert Town Square located in the northwest corner of Gilbert Road and Civic Center Drive. The subject site is zoned C - 2 (General Commercial) with a Planned Area Development (PAD) overlay.
Planner II Matt Everling stated that this project went through the preapplication process in May of this year. Staff provided many comments at that time. The applicant incorporated staff’s comments into the project. The applicant added pedestrian connections from the intersection. Access to the site will be from the interior road at Gilbert Town Square. There will be shared access with the Buffalo Wild Wings project to the north. The 1100 square foot outdoors patio area was shifted for more shade and wrought iron was added to that elevation. Staff added a stipulation that the applicant is to include a knee wall for the outdoor dining area as depicted on the colored renderings. The height of the roof has been lowered approximately 3 feet to bring the massing down. The applicant has added more windows and wainscot to circle the building on all four elevations. The “eyebrows” will be metal. The metal on the sides is corrugated. The applicant is proposing 27 gooseneck lights. Staff added a stipulation that the outdoor dining area was to use stained concrete stamp or pavers. Since preparing the staff report the applicant has provided a revised plan that shows the outdoor dining area to be stained and stamped concrete. The shade structure material is wood with a canvas awning. The landscape plan matches the Gilbert Town Square overall master theme. However, there are some revisions in the staff report that need to be met prior to approval. Staff did have a concern with the building colors. The colors proposed are Light, Medium and Dark Peach. Staff prefers the dark peach that is used on the cornice across the building. The main body of the building will be the Light Peach color with Medium Peach accent colors.
Planner II Matt Everling continued that the last issue was regarding the signage program. The Gilbert Town Square master sign program is now more restrictive than the amended sign ordinance. The linear feet of the storefront facing Gilbert Road is 80 feet x.5. The sign program only allows 40 square feet of signage. Each one of the Boston’s signs are 54 square feet. Just one of those signs exceeds the maximum allowed under the sign program. The “eye brows” are internally illuminated so they would not have the halo illumination off the wall. The applicant is not proposing any signage on the west or north elevations. Staff is not asking the Board to approve any signage this evening because there is a stipulation in the staff report for a separate sign submittal. The applicant will have to amend the Gilbert Town Square master sign program to allow more signage under the new sign ordinance.
Chairman Darrell Truitt asked if the Gilbert master signage program is consistent with the then existing Town ordinance?
Planner II Matt Everling replied that it is consistent. Under the new signage ordinance it is a 1:1 ratio. With the 80 linear feet of frontage for this project they will be allowed 80 square feet versus 40 square feet of signage.
Board Member Thomas Bohlen asked if the west elevation is just a red stripe or is it a canopy?
Planner II Matt Everling responded that it is one of the metal “eyebrow” canopies.
The applicant, Paul Harwell, 775 Preston Road, Suite 845, Dallas, Texas, came forward. He stated it is their desire to comply as much as possible with the desires of Gilbert Town Center. The patio cover is now steel and would be painted a tan color to resemble wood. The canopy awning is canvas. He gave the Board revised color renderings that show more intensified colors. He also added that the brick wainscot and bench are now stone. The structure is steel with the covering consisting of canvas awning material. The material is guaranteed 20 years. The color is organic pigment and is integral all the way through. He stated he does not believe the colors will fade due to the integrity of the organic compounds.
Mike Clements, 1166 South Gilbert Road, came forward. He stated that he agrees with stipulations A and B. He does not agree with the additional screen wall stipulation along the south property line. When the project was finished in July 2001 a screen wall with breaks was incorporated along the Gilbert Road alignment and at that time the project was consistent with the 50% requirement. As the properties were split off this created a property line in an arbitrary location. That particular frontage may or may not of complied with 50% for its particular frontage. Not shown on the applicant’s landscape or site plans is the arroyo rock garden. He stated that they do not want to have to add screen walls on the south property line. On the south portion of the east property line there is already landscape material. This is the last pad and is consistent with other pads.
Board Member Thomas Bohlen commented that pedestrians walking between the new site and Pei Wei, to force pedestrians to walk at the crosswalk. The walls will force pedestrians to use the crosswalk.
Planner II Matt Everling stated that currently pedestrians walk through the landscaping to get to Pei Wei because there is not a pedestrian connection.
Board Member Thomas Bohlen asked what materials would be used for the pedestrian crosswalk.
Planner II Matt Everling responded that the material would be pavers.
Board Member Deardorff commented that staff needs to receive a revised color and materials board. He added that the galvalume (sp?) given its natural state is shinier than what the Board would normally approve. He added that it could get weathered looking.
Board Member Thomas Bohlen commented that the applicant is probably trying to match the bright aluminum on the doorframe.
Board Member Bob Deardorff stated he does not approve of the bright aluminum. He noted that there is zinc aluminum available that is slightly less shiny.
Chairman Darrell Truitt stated that the revised color board needs to be accurate and compared to the rendering.
Chairman Darrell Truitt requested a motion.
A motion was made by Board Member Bob Deardorff, seconded by Board Member David Gibson to approve DR03 - 70, subject to staff stipulations striking Stipulation 2, a.1 and adding Stipulation 4 that states the gavalume (sp?) is to be pre - weathered and adding Stipulation 5 stating that the revised material board will be subject to staff review and compared to the rendering presented.
Motion Carried 6 - 0.
Approval of the site plan, landscaping, grading and drainage, elevations, colors and materials, and lighting for Boston Pizza on Lot 1D within the Gilbert Town Square (DR03 - 70) subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the August 14, 2003 public hearing.
2. Prior to the issuance of any permits the applicant shall submit for Planning Department approval:
a) A revised site plan showing:
i) That an additional screen wall has been added along the south property line. The additional screen wall shall match the existing screen wall in size, shape, color(s) and materials.
ii) That the outdoor patio area has been finished with stamped colored concrete or pavers.
b) A revised landscape plan showing the following technical revisions:
i) Change the total site area calculation to match that listed on the site plan.
ii) Change the two (2) trees at the end planters of the northern parking lot from 15 - gallon Texas Honey Mesquite to 24 - inch box Sissoo trees.
iii) Change the four (4) 15 - gallon Texas Honey Mesquite trees along the southern parking lot to 24 - inch box Texas Honey Mesquite trees.
iv) Change the four (4) Purple Orchid trees along the western property line to 24 - inch box Brazilian Pepper trees.
v) Change the two (2) 15 - gallon Purple Orchid trees along the eastern property line to 24 - inch box Desert Museum Palo Verde.
vi) Change the six (6) 15 - gallon Texas Ebony trees in each corner of the interior parking lot with one (1) 24 - inch box Sissoo tree in each planter.
vii) Replace the 15 - gallon Purple Orchid tree in the landscape planter along the north elevation to another 24 - inch box Purple Orchid tree.
viii) Change the three (3) Texas Honey Mesquite trees along the south elevation to three (3) 24 - inch box Brazilian Pepper trees.
ix) Add 5 - gallon Desmet Agave and Ruellia behind the parking lot screen wall along the south property boundary.
c) Revised elevations showing:
i) Contrasting colors for the main body and primary accents on the building.
ii) New color samples.
iii) A knee wall that matches the wainscot in colors and materials that supports the outdoor dining patio as shown on the colored renderings sheet A3.3.
3. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.
4. The gavalume (sp?) is to be pre - weathered
5. The material board will be subject to staff review and compared to the rendering presented to the Board.
DR03 - 62 - Approval of the (4) four standard plans, Plans 1521, 1661, 1817 and 2037 proposed by KB Homes located in Ray Ranch 3, Mendocino Valley. The subject parcel is located north of the northwest corner of Ray and Recker Roads and is zoned (R - CH) Single - Family, Cluster Home.
Planning Manager Maria Cadavid stated that this project was placed on the Public Hearing agenda due to its location in the Gateway area specifically Ray Ranch III. The Town Council recently approved the rezoning application. Staff is working on the draft guidelines for the Gateway area. Staff wanted to show the Board the type of housing products that are coming and how they meet or address the draft guidelines that are still being developed.
Planning Manager Maria Cadavid continued that KB Homes is proposing (4) four standard plans. The zoning in place is R - CH, conventional zoning, meaning there are no deviations from the development standards of the zoning designation. All of the products are two story,22 feet in width. A recommendation was based on the Gateway Character Area draft guidelines analysis. Staff has been able to draft a few items that were important to obtain the character for the village neighborhood design concepts. The main guidelines for residential are stated on pages 2 and 3 of the staff report. All the lots are less than 46 feet in width and 100% of the products have rear garages with rear access. The (4) four standard plans provide access to the garages via private alleys. The second element of the criteria is that 100% of all of the proposed units need to have a front porch, terrace, stoop or balcony. All the proposed standard plans include front porches. The next criteria are that all the front porches need specific dimensions of 6 foot in depth and an 8 foot width exclusive of the entryways. The proposed standards plans fall short on this criteria, however Plan 1521C meets this requirement. The Town’s consultant did evaluate the importance of these dimensions. She concluded that there should be more emphasis in the dimensions and usability of the front space. The side setbacks are at the minimum and the usage of the front porches play an important role. Staff has added a stipulation to require the dimensions be increased in the other standard plans. The front yard wall or fences need to be constructed between 24″ - 36″ in height. This item does not apply since there is no front yard or courtyard low walls. The privacy walls should start (5) five feet behind the front façade. This happens in all the cases with this application.
Planning Manager Maria Cadavid continued describing the draft guidelines criteria and added that there was 100% visibility from the street, pedestrian plaza and parks to the house entrances requirement have been met by all the standard plans proposed. Front porches and livable areas should be closer to the street with a minimum of (8) eight feet for observance of the public utility easement and a minimum of 16 feet between facing structures. All the standard plans meet the suggested setback guidelines. The rear façades, since they are accessed through an alley, need to have articulation and observe horizontal variation between the first and second floors. The proposal is consistent with the proposed elevations.
Planning Manager Maria Cadavid noted that following the analysis, staff has indicates that the front elevations propose different styles including the Tuscan style and two distinct craftsman designs. There are variations in the rooflines and trusses. The garage placement does not affect the street views since they are accessed from the rear. There are good articulation levels on the rear elevations and (9) nine color schemes proposed. The styles of the houses have different hues of dark browns, greens and rust. In addition, flat and barrel tile are offered in (6) different colors. Staff is recommending approval of this application subject to the (5) five standard conditions.
Board Member Chris Lindahl asked if increasing the depth of the front porches would affect lot coverages.
Planning Manager Maria Cadavid responded that the lot coverage might be affected but not the setbacks because the ordinance allows some encroachment into the front setbacks of porches up to (6) six feet. The lot coverage for R - CH is 50% and 60% for the two stories.
Board Member David Gibson commented that the Board needs to consider how the porches integrate with the styles. The proposed products have met this by creating hip roofs versus gable roofs.
Planning Manager Maria Cadavid responded that the Board might not feel it is necessary to abide by the additional stipulations.
The applicant, Derrick Bowen, KB Homes, 2651 South Augustine, Mesa, came forward. He commented that (2) two of the plans are 22 feet in width and (2) two are 25 feet in width. The only item he asked staff for relief on was the requirement to extend the porches. The Gateway Character requirements state, “the words shall and must have been avoided so that any particular design that met the intent of the guidelines could be approved”. The guidelines also state regarding front porches, stoops and balconies that any other option not listed that accomplishes the intent of having the front living may be approved.” This is misleading on the streetscape because there is no street. There is a greenbelt area with meandering walkways fronted by other homes. In order to approach a front door of a home a person would need to access the greenbelt area. These areas would be professionally maintained. There is a 10 x 20 side patio that is adequate for barbequing. The whole intent of the product was to put people in the front of their homes and to have a more of a social community.
Chairman Darrell Truitt stated there might be a difference between 5 - 6 feet particularly if the homeowner wanted to add a porch swing or chairs. This might be a critical dimension that makes it more livable.
Board Member Chris Lindahl asked if the (5) feet clear is to the inside of the post or to the edge of the pad?
The applicant, Derrick Bowen, responded that some are slightly smaller than (5) five feet. They are designed so that livable and play area is the front yard of the home.
Board Member Thomas Bohlen commented that the porch is an important element of this whole plan.
Planning Manager Maria Cadavid referred to page 10 in the staff report that shows porch dimensions.
Board Member Thomas Bohlen stated that the porch should be planned so that a porch swing, chairs and plants could be utilized. The area needs to livable and usable.
The applicant, Derrick Brown, responded that the porch areas dimensions vary per elevations.
Chairman Darrell Truitt and Board Member Lindahl abstained from voting.
Board Member David Gibson requested a motion.
A motion was made by Board Member David Gibson, seconded by Board Member Thomas Bohlen to approve DR03 - 62, subject to Staff stipulations.
Staff recommends approval of DR03 - 62 KB Home at Ray Ranch 3 (4) four standard plans, Plans 1521, 1661, 1817 and 2037, subject to the following conditions:
1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. These standard plans are approved for 168 lots, lots 1 through 168 of the Ray Ranch 3 Development. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1492 in rezoning case Z02 - 19. Coverage is interpreted as the area under roof including patios, porches and garages.
5. All front porches shall be revised to meet a minimum dimension of 6′ x 8′. Said revisions shall be submitted to the Planning and Zoning Department for review and approval prior to applying for Construction Document review and building permit applications.
DR02 - 84 - Approval of (1) one additional standard plan, Plan 4509 proposed by Brown Family Communities located in Spectrum at Val Vista Parcel 21. Parcel 21 is located north and west of Pecos Road and Val Vista Drive and is zoned (R1 - 6) Single Family Residential with a Planned Area Development (PAD) overlay.
Planning Manager Maria Cadavid stated that Brown Family Communities is coming forward to have an additional standard plan be approved for Parcel 21 at the Spectrum at Val Vista. Parcel 21 is zoned R1 - 6, single family residence, with a PAD overlay. Earlier this year the Board approved (8) eight standard plans for this builder on this same parcel. The approved products were 45 foot in width with a mixture of single and two stories with front entry garages. Staff displayed to the Board the footprint, plot plan, floor plan and elevations for the additional plan proposed. Also displayed were the (2) two, two - story, standard plans already approved with the (3) three car garages facing the street. Within the series of already approved products for this builder there were (2) two standard plans that did not meet the medium density guidelines that limit to 40% the garage coverage along the street elevations. Staff feels that the third two - story product is not in compliance and recommends to give up one of the standard plans approved in order to introduce this product that seems to be the most popular of the two - story, (3) car garages. Staff feels that doing otherwise it will promote more of the street scene that the guidelines recommend to avoid. The applicant disagrees with this analysis and has produced revisions after the staff report was prepared. The applicant has brought a revised front elevation and also gave staff a new booklet prior to work session. Staff has not reviewed the revisions.
Chairman Darrell Truitt stated that the primary issue is how many (3) three car garages are going to be built in the subdivision.
Planning Manager Maria Cadavid stated that the applicant wanted to present their position. The applicant feels that they have used the mitigation measures stated in the guidelines to allow the (3) three car garages occupying more than the 45% of the front elevation.
Chairman Darrell Truitt asked if the other standards were allowed the same coverage. He commented that there would now be (9) standard plans with 1/3rd of the plans having (3) three car garages. The Board could stipulate that X percentages of standard plans could have (3) car garages. It comes down to streetscape.
Planning Manager Maria Cadavid commented that a percentage would be hard to implement by the Building Department. It would be difficult for the Building Department to keep track of the number of (3 )three car garages built.
Chairman Darrell Truitt commented that the builders would need to keep track of the number of (3) three car garages built.
The applicant Scott Moore, Brown Family Communities, 2164 East Broadway Road, Suite 300, Tempe, came forward. He stated the reason this plan has been submitted was due to the fact that Brown Family has built (3) three models and one of them is the (2) two story, (3) car garage. The product is 2,800 square feet, (2) two story with the master down. One of the biggest comments received from potential buyers was regarding whether or not Brown Family had a smaller (2) two story product with the master down. When staff recommended dropping out one of the plans the one that possibly could be deleted had already been modeled. Based on staff comments, Brown Family read the stipulation in the Design Guidelines that states a developer cannot go over 40%with the front plain of the garage in relationship to the house. There is a diagram in the Design Guidelines that shows that garages could be offsets by (2) two feet. Brown Family wants to be in compliance with the Design Guidelines. The products are in compliance with having the garages offset and providing recessed doors (1) one foot to create a shadow. He continued that out of the other (6) six plans they are all side turn, (3) car garage plans. (2) Two stories are the least popular product. Brown Family also stipulates internally that (2) two, (2) two stories would not be built in a row.
Chairman Darrell Truitt asked the applicant if Brown Family would be willing to come up with the number to put a cap on how many (3) three car, front garages would be built.
The applicant Scott Moore replied that he does not have the authority to agree to that stipulation. He noted that Brown Family wants do as much to this plan by “dressing it up” including adding several window. He added that every elevation has a large 10 foot deep porch. None of the products have more than 6 feet from the porch to the garage so the garage is not projecting any further. Six out of the nine are (2) car garage, forward facing.
Chairman Darrell Truitt commented that he is fine with (3) three out of (9) having front car garages. He is not in agreement that 50% are (3) three car garages fronting the street.
Applicant Scott Moore replied if 50% was complied with then Brown Family would have to sell ½ of the lots to be (2) two story resulting in every other house being a (2) story. There are 80 lots in the subdivision with 15+ already been sold. He suggested that a maximum of 30 lots could have front facing garages.
Board Member David Gibson was concern that one of the elevations contains a lot of mass and is very symmetrical creating an impression of (2) two eyes balancing on both sides of the mass. He suggesting bring the element down as a hip to the plate line so it brings the mass down and pulls the tall gable face down to a more human scale. He suggested adding a window or other type of articulation.
Vice Chairman Gary Petterson requested a motion.
A motion was made by Board Member David Gibson, seconded by Board Member Board Member Lindahl to approve DR02 - 84, subject to staff stipulations, adding stipulation 7 stating that Plan 4509 elevation A, the clip gable is to convert to a hip to extend the fascia all the way down to line up with the other (2) two gable fronts; striking stipulation 6 and adding stipulation 8 to state that a maximum of 30 lots with the (2) two story, 3 car garage products (Plans 4507, 4508, 4509) can be built.
Motion Carried 6 - 0.
Staff recommends approval of DR02 - 84 Plan 4509 by Brown Family Communities in The Spectrum at Val Vista, Parcel 21 subject to the following conditions:
1. 1.Standard plan 4509 shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. Standard plan 4509 elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 14, 2003 subject to staff stipulations.
3. Plan 4509 is approved to be built as part of the 4500 series for 80 lots, lots 1 through 80 of Parcel 21 within the Spectrum at Val Vista P.A.D.
4. Standard plan 4509 shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1209 and its amendments. Coverage is interpreted as the area under roof including patios, porches and garages.
5. Elevations with decorative, flared, walls on the front elevation shall not encroach into the required 5 - foot clear zone.
6. The applicant shall delete either Plan 4507 or Plan 4508 from the series in order to receive approval of Plan 4509.
7. Plan 4509 Elevation A, is to convert the clip gable to a hip to extend the fascia all the way down to line up with the other (2) two gable fronts.
8. A maximum of 30 lots shall be built with any of the (2) story, 3 car garage products (Plans 4507, 4508, 4509) front facing garage.
ADMINISTRATIVE ITEMS
COMMUNICATIONS
A Report from the Chairman on current events.
Board Member Thomas Bohlen commented he attending the Human Relations Commission meeting with 40 - 50 people in attendance. The meeting was to introduce what the Human Relations Commission is doing. The Commission will have a fall session that will include circle discussion groups and invited members of the public to attend. There will be (6) six futures meetings, 1 - 1/2 hours in length that will occur in September and October.
Chairman Darrell Truitt thanked Board Member Thomas Bohlen for attending the meeting.
Chairman Darrell Truitt commented that he prefers not to have applicants presenting in the work study sessions.
Report from the Planning Director on current events.
Planning Director stated that Board Member Jackie Cole submitted her resignation from the Board. Currently he does not have any information regarding her replacement.
Council Member Peterson commented on behalf of the Town Council he wanted to compliment the Board on doing such a fine job.
ADJOURNMENT
Chairman Darrell Truitt adjourned the meeting at 7: 28 P.M.
Chairman Darrell Truitt
ATTEST:
Recorder Wendy Rocco