TOWN OF GILBERT DESIGN REVIEW BOARD, SPECIAL MEETING

90 E. CIVIC CENTER DRIVE, GILBERT, ARIZONA

MAY 15, 2003

BOARD PRESENT:                    Chairman Darrell Truitt,
Vice Chairman Gary Petterson,
Board Member Bob Deardorff,
Board Member Jacquelyn Cole,
Board Member David Gibson,
Board Member Chris Lindahl,

BOARD PRESENT:                    Board Member Thomas Bohlen

STAFF PRESENT:                    Planning Director Jerry Swanson,
Planning Manager Maria Cadavid,
Planning Manager Linda Edwards,
Senior Planner Mike Milillo,
Planner Jill Johanneck,
Planner Matt Everling

ALSO PRESENT:                    Traffic Engineer Bruce Ward,
Council Member Dave Petersen,
Recorder Trasie Johns

I    N    D    E    X

PLANNER        CASE        PAGE        VOTE
CONSENT        DR00-58           2        APPROVED
CONSENT        DR02-112           3        APPROVED
CONSENT        DR02-121 & DR02-122           3        APPROVED
CONSENT        DR03-8           4        APPROVED
CONSENT        DR03-12           4        APPROVED
CONSENT        DR03-15           5        APPROVED
CONSENT        DR03-18           5        APPROVED
CONSENT        DR03-19           5        APPROVED
CONSENT        DR03-34           6        APPROVED
MS. EDWARDS        DR99-90           6        APPROVED
MR. EVERLING         DR02-113           9         APPROVED
MS. JOHANNECK        DR03-4         11         APPROVED
MS. CADAVID        DR03-09         13        APPROVED
MR. EVERLING        DR03-10         16        APPROVED
MR. MILILLO        DR02-33         17        CONTINUED

< —- > = Deleted text        Bold = Added text in stipulations

CALL TO ORDER:

Chairman Darrell Truitt called the meeting to order at 5:55 P.M.

ROLL CALL:

Recorder Trasie Johns called roll and a quorum was determined to be present.

APPROVAL OF AGENDA:

Chairman Darrell Truitt announced that they needed to revise the agenda to pull DR99-90, DR02-113, and DR03-4 off the consent item and put it on the public hearing. He noted that they were adding DR02-33 to the agenda because it had been posted and noticed.

Chairman Darrell Truitt requested a motion to approve the agenda.

A motion was made by Board Member Chris Lindahl, seconded by Board Member David Gibson to approve the agenda as modified adding DR99-90, DR02-113, and DR03-4 to the public hearing and adding DR02-33.

Motion Carried 6-0.

COMMUNICATION FROM CITIZENS

Chairman Darrell Truitt announced that at that time members of the public may comment on items not on the agenda. He stated that the Boards response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak. He reminded the audience that they needed to fill out a yellow slip if they wanted to speak during that time or regarding any of the items on the public hearing.

No one came forward.

CONSENT ITEMS

Chairman Darrell Truitt read through the consent items and noted that he would need to abstain from voting on the items.

Board Member David Gibson added a stipulation to DR03-12.

A motion was made by Board Member David Gibson, seconded by Vice Chairman Gary Petterson to approve the consent items, subject to Staff stipulations.

Motion Carried 5-0.
Ayes: Vice Chairman Gary Petterson, Board Member Bob Deardorff, Board Member David Gibson, Board Member Jacquelyn Cole, Board Member Chris Lindahl
Abstained: Chairman Darrell Truitt

Minutes - Approval of Regular Meeting Minutes of April 10, 2003.

DR00-58 - Approval of the site plan, landscape plan, lighting, preliminary grading and drainage, and elevations for Fairways at Superstition Springs Phase III, located north of the northwest corner of Power Road and Guadalupe Road. The property is zoned C-2 (General Commercial).

Approval of DR00-58, the site plan, landscape plan, lighting, preliminary grading and drainage, and elevations for Fairways at Superstition Springs Phase III, subject to the following conditions:

1. Construction of the Fairways at Superstition Springs Phase III development shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public meeting.

2. The applicant shall provide a cross access agreements between the subject property and the properties to the south and east subject to review and approval of the Traffic Engineering Department at final plat.

3. The driveway entrances to the subject site from Power Road shall incorporate the appropriate right-in, right-out barriers subject to review by Traffic Engineering.

4. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

DR02-112  Approval of the site plan, landscaping, grading and drainage, architecture, and lighting for the Compass Bank facility proposed at Gilbert Commons, Pad C, located at the southwest corner of Baseline and Cooper Roads.

Approval of site plan, landscaping, grading and drainage, elevations, colors and materials, and lighting for DR02-112, a Compass Bank facility proposed at Gilbert Commons, subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public hearing.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert Standard Commercial and Industrial Site Plan Notes.

3. The exit lane along the western boundary shall be a minimum of 17 wide.

4. The SES panels shall be internalized.

DR02-121 & DR02-122 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for the Shops A-1 & A-2 and B-1 & B-2 retail/office buildings proposed in the Gilbert Town Square. The subject site is zoned C-2 (General Commercial) with a Planned Area Development (PAD) overlay.

Approval of the site plan, landscaping, grading and drainage, elevations, colors and materials and lighting for four (4) retail buildings on Lots 4 & 6 proposed in the Gilbert Town Square (DR02-121 & DR02-122), subject to the following conditions:

1. Construction of the projects shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public hearing.

2.        Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) A revised landscape plan showing: i) Replacement of the Purple Orchid trees with Jacaranda trees in the following locations:
- Adjacent to the southwest and southeast corners of building A-1.
- Adjacent to the southwest corner of building A-2.
- Adjacent to the northwest and northeast corners of building B-1.
- Adjacent to the northwest and northeast corners of building B-2.
- To the north of the pedestrian plaza in between buildings B-1 and B-2.
ii) Add Green Carpet Natal Plum to the landscape planters along Civic Center Drive building frontage iii) Replace the Texas Honey Mesquite trees in the parking lot diamond planters with Desert Museum Palo Verde trees iv) Place Texas Honey Mesquite trees adjacent to the Texas Ebony trees in the landscape planter that houses the trash enclosure north of building A-2 v) Replace the Texas Ebony trees in the landscape planters at the ends of the rows of parking with Texas Honey Mesquite trees.

b) A revised site plan showing: i) Additional detailed information on the overall design, finishes, colors and materials proposed in the pedestrian plazas, with specific manufacturer information regarding the pedestrian amenities, lighting, decorative sidewalk treatments, and the proposed water features.

3.        At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

DR03-8 - Approval of standard plans for five single-family cluster homes and a pool house proposed by Scott Homes for the Fincher Creek subdivision located south of the southwest corner of Coronado and Ray Roads.

Approval of five (5) single-family cluster home standard plans and pool house elevations for the Fincher Creek development (DR03-8), subject to the following conditions:

1. All standard plan elevations and the pool house elevations shall be built per the exhibits approved by the Design Review Board at the May 15, 2003 public hearing, subject to staff conditions.

2. Prior to issuance of any permits, the applicant shall submit for Planning Department approval:
a) revised lot plans showing that all covered porches provide a minimum depth of eight feet (8).

DR03-12 - Approval of (4) four standard plans, Plans SPL1 through SPL4 proposed by Ashton Woods Homes located in The Spectrum at Val Vista parcel 18. The subject site is located west of the northwest corner of Val Vista Drive and Pecos Road.

1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per the exhibits approved by the Design Review Board at the May 15, 2003 public hearing, subject to staff conditions.
3. These standard plans are approved for 100 lots, lots 1 through 100 of Parcel 18 within the Spectrum at Val Vista P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1209 in rezoning case Z99-65. Coverage is interpreted as the area under roof including patios, porches and garages.
5. Additional color schemes shall be provided to staff for review and approval prior to construction document approval.
6. On Exhibit 2, the site plan needed to be revised to note the optional one car garage shall be placed back behind the required set back line.

DR03-15 - Approval of site plan, architecture, landscaping, grading, elevations and lighting for All Start Electric, proposed at 807 W. Guadalupe Road, west of Cooper Road. The property is zoned I-2 (Light Industry).

Approval of the site plan, landscaping, grading and drainage, architecture, elevations, colors and materials, and lighting for the All Start Electric facility (DR03-15), located 807 W. Guadalupe Road, west of Cooper Road, subject to the following conditions:

1. Construction of the All Start Electric facility shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public meeting.

2.        Signage is not a part of this approval. Prior to issuance of a sign permit, all signage must be reviewed and approved by the Planning Department.

3.              The applicant shall provide a shared access agreement subject to review and approval
of the Traffic Engineering Department at final plat.

4.        At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

DR03-18 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, lighting and signage for a bank facility project proposed at the southwest corner of Baseline and Higley Roads. The subject site is zoned C-2 (General Commercial) with a Planned Area Development (PAD) overlay.

Approval of the site plan, landscaping, grading and drainage, architecture, lighting and signage for the Compass Bank facility (DR03-18) subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public hearing.

2.        Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) A revised landscape plan showing: i) A change from the 5 gallon Mealy Cup Sage to Ruellia B Katie ii) Additional landscaping in the two (2) landscape planters on either end of the row of parking along the east property line.
b) Revised elevations showing: i) Appropriately scaled Do Not Enter signs along the south-facing elevation of the drive-through canopy to alert drivers of the one-way traffic flow exiting from the drive-through lanes.

3.        At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

DR03-19 - Approval of (6) six standard plans, Plans 1578 through 2171 proposed by Great Western Homes located in Power Ranch Neighborhood 6 Phase 1. Promenade is located south and east of the southeast corner of Germann and Higley Roads.

1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.
2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of May 15, 2003, subject to staff conditions.
3. These standard plans are approved for 98 lots, lots 1 through 98 of Neighborhood 6 Phase 1 within the Power Ranch P.A.D. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.
4. All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1284 in rezoning case Z00-7. Coverage is interpreted as the area under roof including patios, porches and garages.
5. Color renderings with dimensions shall be approved by the Planning Staff prior to submittal of construction drawings.

DR03-34 - Approval of Open Space and Landscape Plan for Fincher Creek Cluster Homes, located south of the southwest corner of Coronado and Ray Roads.

Approval of the open space plan, including plant palette, landscape plan, amenities, wall plans, and entry monument for Fincher Creek (DR03-34), subject to the following conditions:
1. Construction of the project shall conform to the exhibits approved and conditions stipulated by the Design Review Board at the May 15, 2003 public hearing.
2. Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) a revised walls plan showing the location of each type of wall in plan view, a schedule identifying the specific materials and colors for each wall type, and a new low wall detail for the ends of auto courts where they meet open space tracts.
b) a revised site plan showing 4-wide sidewalks adjacent to all common parking spaces.
c) a revised landscape plan showing one (1) 35-station Tot Lot located within the Community Green area.
d) a revised landscape plan for courtyard clusters that replaces Sissoo trees and Evergreen elms within the courtyards with smaller trees such as Brazilian Pepper trees, Purple Leaf Plums, Mexican Red Bird of Paradise (24 box tree form) and Texas Olive trees.
3. The size and design of the ramada shade structure on the landscape plan shall be consistent with the ramada details sheet (see Exhibit#4)

PUBLIC HEARING

DR99-90 - Renew approval of the Kokopelli Golf Course site plan with modification for access from McQueen Road and maintenance building elevations, landscaping, and grading and drainage plans.

Planning Manager Linda Edwards informed the Board that DR99-90 was an approval to renew the Kokopelli Golf Course site plan with modification for access from McQueen Road and maintenance building elevations, landscaping, and grading and drainage plans. She explained that it was approved but that it had expired in November, 2002. At the time that the applicant came forward to propose a maintenance structure and improved maintenance site they discovered that the original proposal for access to the site was originally to the north through two industrial properties. She referred to the aerial that was located in the staff report that showed the two users on either side and noted that the property owner purchased the land and would not allow access for the maintenance facility north to Baseline Road. Therefore, the applicant was proposing the existing cart path that led from the maintenance yard to McQueen be widened and improved structurally to handle emergency vehicles and maintenance vehicles that would service the golf course. In order to do this, there was a review of the access point onto McQueen Road. She explained that Traffic and Engineering Departments had approved the access point and they had received drawings to show that a vehicle could come off of McQueen, que in front of the gates, open the gates and enter safely. She pointed out on the visual aid the golf course, maintenance facility and golf cart path. She noted that there were residential homes about 350 feet south of the maintenance facility.

Chairman Darrell Truitt questioned what the access was expected to be like on the road.

Ms. Edwards responded that they had seven employees that would be using the yard and the maintenance vehicles were parked in the yard. She added that there would be once or twice a week trash pick up and the road would be built structurally to accommodate emergency vehicles.

Ms. Edwards discussed the buffer around the maintenance yard. She explained that it would have a six foot masonry wall surrounding the property. She pointed out the trees, covered parking for employee, an area for trash pick up and the employee break area.

Ms. Edwards passed around the color board of the materials for the Board to review. She reviewed the colors and materials that were proposed. She stated that the property had been posted and notices sent and she had not received any public comments.

Chairman Darrell Truitt asked if the building was the same as what they had approved before.

Ms. Edwards reviewed the previous file and determined that the building was the same as what they had approved before.

Chairman Darrell Truitt asked the applicant to come forward.

Glenn Grubbs, 3334 E. Sharaton Street, Phoenix with Langdon Wilson Architects came forward.

Chairman Darrell Truitt verified that it was the same architecture and structure that was approved before.

Mr. Grubbs agreed that it was the same architecture as what was previously approved.

Chairman Darrell Truitt opened the public hearing.

Mike Becker, 1361 N. Kingston Street, Gilbert came forward. He pointed out his house which was on the far northeast corner of the golf course facing where the gate would be put in for the new proposed road. He objected to the gate and road because of the additional traffic that would be going down the golf cart path. He felt that it would be a safety concern with automobile traffic and golf cart traffic using the same path. He questioned how wide the road had to be to accommodate fire vehicles and trash vehicles. He wondered how the road would be constructed.

Chairman Darrell Truitt replied that they didnt have to put a curb on the road.

Ms. Edwards added that the road would still have the flat surface like a golf path and would have the integrity and the concrete base to accommodate the emergency vehicles.   She explained that the road would widen from 12 to 16 where it curved. She mentioned that the road would still function as a cart path and that the applicant had proposed including additional signage along the road to caution vehicles.

Mr. Becker stated that he was also concerned about the gate that would be included. He noted that there was a wall in that place now and the gate would not provide the same buffer from the railroad track. He asked if there was an alternative plan.

Chairman Darrell Truitt asked Mr. Becker if he could think of an alternative plan.

Mr. Becker pointed out an area next to the railroad tracks next to the fence that traffic currently traveled on. He suggested that they use this as an alternative road and pointed it out on the visual aid.

Chairman Darrell Truitt replied that whoever was using that path didnt have a legal right to use it since it was owned by the railroad. He didnt think the railroad would allow access next to the tracks.

Chairman Darrell Truitt clarified that the applicant had a proposed way to take the road out to Baseline Road but had not perfected the right to obtain the easement. He questioned if the use of the road was in the Design Review Board purview.

Planning Director Jerry Swanson agreed that they had not perfected the right to go to Baseline and that the use was not in the Design Review Boards purview, just the aesthetics of the road and facility.

Dave Willard, 1664 W. Merrill, Gilbert came forward. He questioned why they couldnt restrict the road from being placed where it was proposed.

Chairman Darrell Truitt explained that the things they would have in their control were the aesthetics and ingress and egress points onto McQueen. He stated that he was willing to look at other routes, but any route would impact neighbors. He felt the route to the arterial street was most likely the best alternative that they could come up with.

The Board briefly reviewed other access points and ways to bring the road in to the maintenance facility.

Chairman Darrell Truitt questioned what the distance was from the homes to the proposed road.

Ms. Edwards replied that it was about 300 from the closest home to the cart path.

Chairman Darrell Truitt questioned what the height of the wall was.

Ms. Edwards replied that the neighbors informed her that the wall was 12.

Chairman Darrell Truitt asked what materials were proposed for the gate.

Mr. Grubbs replied that the gate was steel and the wall was about 12 high at the corner. He explained that it stepped down to about 6, which was where they would install the steel gate which would be complementary in color to the masonry.   He pointed out that that the route was determined by the Traffic and Fire Departments and was intended to provide minimum impact for the golf course and the residents.

The neighbors were concerned that you would be able to see through the gate and the noise down the road in the early hours.

Chairman Darrell Truitt replied that they could stipulate that the gate was slated so that you couldnt see through it. He questioned whether they could stipulate the hours of operation of the gate and road.

Mr. Swanson advised that it was not in the purview of the Design Review Board to regulate use and the hours of operation.

Chairman Darrell Truitt requested a motion.

A motion was made by Board Member Chris Lindahl, seconded by Board Member Jacquelyn Cole to approve DR99-90, subject to Staff stipulations adding a stipulation that the design of the gate would be submitted to staff for approval and it would be aesthetically enhanced.

Motion Carried 5-1.

Ayes: Vice Chairman Gary Petterson, Board Member Bob Deardorff, Board Member David Gibson, Board Member Jacquelyn Cole, Board Member Chris Lindahl
Nay: Chairman Darrell Truitt

Approval of the time extension and revised site plan, landscaping, grading and drainage, elevations, colors and materials, and lighting for DR99-90, Kokopelli Golf Club, subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public hearing.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert Standard Commercial and Industrial Site Plan Notes.

3. The design of the gate would be submitted to staff for approval and it would be aesthetically enhanced.

DR02-113 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a Walgreens retail store, along with the conceptual approval of Pads A and C for the Windmill Plaza located in the southeast corner of Higley & Germann Roads. The subject site is zoned C-1 (Light Commercial) with a Planned Area Development (PAD) overlay.

Planner Matt Everling informed the Board that the resident in attendance that evening had concerns about placing a fence in the area he pointed out on the visual aid. He added that the resident wasnt happy with the openings in the pedestrian connections for the walls. He noted that the pedestrian connections were approved as part of the overall Windmill Ranch subdivision. He commented that the resident was concerned about the amount of signage on the building and the tower element on the building. He explained that the Ordinance allowed for almost that amount of signage since it was just over by eight feet. He reminded the Board that they had reviewed the case on April 10 and had requested some massing changes, which the applicant had done.

Chairman Darrell Truitt questioned where the wall would be located that the resident was requesting.

Mr. Everling pointed out on the visual aid where the resident was proposing that a wall be placed.

Chairman Darrell Truitt noted that this wall would not be on their property.

Doug Leventhal, 2920 E. Camelback Road, Phoenix with Evergreen Devco came forward. He stated that they agreed to all the stipulations and asked if there were any questions.

Chairman Darrell Truitt questioned what Mr. Leventhals response was to adding a wall along Germann Road.

Mr. Leventhal replied that they would not be in favor of adding a wall and that there was a split railed fence there now.

Kimberly Coake, 3357 E. Flamingo Court, Gilbert came forward. She discussed the fence that she was requesting and stated that according to the homeowners association they had tried working with the Town of Gilbert to get a fence at that location and it was denied. She was concerned about the increase of traffic and the children playing in the area. She was concerned that there were three drive through locations proposed at that center.

Chairman Darrell Truitt responded that the drive through locations were a zoning issue and would not be something they could discuss at the Design Review Board meeting. He explained that they reviewed the design of the building and the landscaping. He asked the staff if the neighborhood wanted to place a wall along Germann Road why the Town would not be in favor of this.

Mr. Swanson replied that he would have to look at the Planned Area Development zoning that set all the parameters for the project and approval of the subdivision. He stated that the Board would have approved the open space plan that included fencing and walls. As approved, there might not be any provision to do this wall. He advised that the PAD would then have to be revised.

Chairman Darrell Truitt suggested that Ms. Coake contact Mr. Swanson regarding her concern and how to proceed.

Chairman Darrell Truitt questioned whether anyone wanted to make any changes to the design of the building or tower element. No one replied that they wanted to make changes.

Chairman Darrell Truitt requested a motion.

Mr. Swanson advised that the recommended motion needed to be amended. He explained that they were being asked to approve the preliminary site plan for Windmill Plaza and the final site plan for the Walgreens retail store.

A motion was made by Board Member Bob Deardorff, seconded by Vice Chairman Gary Petterson to approve DR02-113, the preliminary site plan for Windmill Plaza and the final site plan for the Walgreens retail store, subject to Staff stipulations.

Motion Carried 6-0.

Approval of the site plan, landscaping, grading and drainage, elevations, colors and materials and lighting for the Walgreens retail store, along with preliminary approval of site plan for pads A and C in the Windmill Plaza (DR02-113), subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public hearing.

2.        Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) A revised landscape plan showing: i) Added Hesperaloe and Ground Morning Glory to the inside of the parking lot screen wall, ii) A change from the Chilean Mesquite theme tree to 24-inch box Palo Brea, iii) A change from the 15-gallon Chilean Mesquite trees to Desert Museum Palo Verde.
b) A revised site plan showing: i) A pedestrian connection from the corner of Higley and Germann Roads into the parking lot to give nearby residents better access to the site. ii) Decorative paving shall be used to create an effective crosswalk through the parking lot to the Walgreens. iii) The decorative paving should also be used at places where the pedestrian connections from Windmill Ranch connect with the parking lot. iv) A 300-foot distance between all proposed monument signs.
c) Revised monument sign design showing a reduction in the size of the framing structure to correspond to the neighborhood commercial development of this size.
d) Revised elevations showing that the total wall signage for the Walgreens has been reduced by approximately 8 square feet for a maximum of 207 square feet of wall signage.

3.        At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

DR03-4 - Approval of the site plan, landscaping, lighting, monument sign and elevations for Greenfield Lakes Retail Shops located at the northeast corner of Greenfield and Warner Roads. The property is zoned C-1 (Light Commercial) with a PAD (Planned Area Development) overlay.

Planner Jill Johanneck explained that the item had been on the consent agenda, but there were some issues regarding some of the elevations and the visual impact coming from the south and north on Warner Road. She noted that DR03-4 was a request for approval of the site plan, landscaping, lighting, monument sign and elevations for Greenfield Lakes Retail Shops located at the northeast corner of Greenfield and Warner Roads. The property is zoned C-1 (Light Commercial) with a PAD (Planned Area Development) overlay.

Ms. Johanneck stated that a resident notice was sent and no public comment was received on the proposal. She pointed out that the primary access to the site was via 30-foot wide driveways from both Greenfield and Warner Roads. Each driveway was adjacent to a deceleration lane that allowed vehicles to enter the site without impeding traffic on the main streets. She stated that the proposed commercial development included an approximately 11,128 square foot retail building oriented to front on Greenfield Road. The building was proposed to be setback approximately 125 feet from the centerline of Warner Road and 220 feet from the centerline of Greenfield Road.   She stated that landscaping met Town requirements.

Ms. Johanneck discussed the issues on the elevations. She pointed out on the visual aid the end caps and thought that there was a concern regarding them.

Board Member Bob Deardorff clarified that his concern was the back side of the end caps and that they needed to make sure that the cornice would come all around the top of the cap. He thought the applicant approved of this change.

Board Member David Gibson added that some of the columns were very narrow and needed to be increased in size.

Ms. Johanneck pointed out that another change that was made was on the color board. She indicated that natural slate was going to be used and had been changed to a scored masonry block, which wasnt reflected on a revised color board. She passed around the color board for the Board to review.

Chairman Darrell Truitt invited the applicant to come forward.

Andy Pulsipher, 4450 N. 12th Street, Phoenix came forward. He stated that he was the architect on the project and asked if there were any questions.

Board Member David Gibson questioned whether they could make the columns larger.

Mr. Pulsipher explained that the corridor was only six feet wide at that location, but since there wasnt much traffic at that area they could increase the size of the column. He agreed that increasing the size of the column would enhance the building and didnt think the owner would have a problem with that stipulation.

Board Member Bob Deardorff suggested that they increase the columns to 16. He questioned if the applicant was intending to make the element he had questioned him about earlier a boxed mass or wrap the back side with cornice as a U shape.

Mr. Pulsipher replied that the way it was designed was not as a solid mass, but would wrap the cornice around the back side of the element.

Board Member David Gibson pointed out a thin wall that didnt look like it went back with the rest of the elements.

Mr. Pulsipher responded that the wall was intended to go back four feet, like the other elements on the top of the building and thought it might be an error in the rendering.

Mr. Swanson indicated that the drawing showed the same dimensions as the rendering.

There was no public input.

Ms. Johanneck requested that the Board add a couple items in their approval. She asked for revised color exhibits with dimensions and a new color board reflecting corrected materials. She noted that they were requesting approval for monument signs and that the applicant would also like to change the material to scored block.

A motion was made by Board Member Bob Deardorff, seconded by Vice Chairman Gary Petterson to approve DR03-4, subject to Staff stipulations, adding stipulation three that the applicant needed to submit a revised color board for staff review, adding stipulation four that revised color elevations with dimensions be submitted for staff review, adding stipulation five that the cornice treatment at the parapets wrap completely around the back side of all the raised parapet elements and the little parapet in the center wrap back the same four foot distance as the other parapets, adding stipulation six that any 8 columns shall be increased to 16, adding stipulation seven that a revised signage exhibit shall be submitted for staff review.

Motion Carried 6-0.

Approval of DR03-4, the site plan, landscape plan, lighting, monument sign, preliminary grading and drainage, and elevations for the Greenfield Lakes Retail Center, subject to the following conditions:

1. Construction of the project shall conform with the exhibits presented and conditions stipulated by the Design Review Board at the May 15, 2003 public meeting.

2. At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

3. A revised color board shall be submitted for staff review.

4. Revised color elevations with dimensions shall be submitted for staff review.

5. The cornice treatment at the parapets shall be revised to wrap completely around the back side of all the raised parapet elements and the little parapet in the center shall be revised to wrap back the same four foot distance as the other parapets.

6. Any 8 columns shall be increased to 16.

7. A revised signage exhibit shall be submitted for staff review.

DR03-09 - Approval of (6) six standard plans, Plans 1 through 6 proposed by Taylor Woodrow Arizona located in The Spectrum at Val Vista parcels 5 and 9. The subject site is located at the southwest corner of Val Vista Drive and Williams Field Road.

Chairman Darrell Truitt excused himself from the Board and announced that he needed to abstain from the item.

Planning Manager Maria Cadavid informed the Board DR03-09 was a request for approval of (6) six standard plans, Plans 1 through 6 proposed by Taylor Woodrow Arizona located in The Spectrum at Val Vista parcels 5 and 9. The subject sites are located west of the southwest corner of Val Vista Drive and Williams Field Road. She noted that the two parcels were in the R1-6 zoning designation with a minimum lot size of 60x115 and the total number of lots with both parcels combined was 115 lots. She explained that they were proposing six standard plans with one width of houses. She noted that there was a lot of curvilinear design of streets that helped to create some diversity in the project.

Ms. Cadavid discussed the conditions listed in the staff report. After working with the applicant, she pointed out that they agree with all the conditions except for five and six. She stated that in the Spanish styles, Plans 1 and 2 had the same massing. She explained that the applicant felt comfortable with the diversity and although it was highlighted in the first set of red lines presented to them they did not make any revisions. She asked for direction from the Board to determine whether the elevations needed to be changed to create more massing variation between these two plans. She used the visual aid to point out the massing variations that the applicant had provided in the two elevations.

Ms. Cadavid described stipulation six. She noted that on the Spanish Plan 5, the window of bedroom 5 on the fist level needed some depth. She explained that the applicant indicated that the windowsill was acceptable to them and that the staff felt they need to revise the window depth to create shadow lines due to the hierarchy of the window on this style. She pointed out the color schemes and noted that they had stipulated that the color schemes needed to be revised to provide more contrasting roof tile colors that complemented the paint color schemes and stone veneer. She commented that the applicant had met with the color experts to discuss how to address these concerns without changing the tile colors creating some diversity without taking away the characteristics of the different styles. She concluded her presentation and asked for questions.

Seeing no questions for the staff, Vice Chairman Gary Petterson invited the applicant to come forward.

Doug Rust, 6045 N. Scottsdale Road, Scottsdale with Perlman Architects came forward. He asked if the Board had any questions.

Board Member David Gibson questioned what the applicant was going to do to revise the window discussed earlier.

Mr. Rust replied that they had planned on adding a 4 recess by the construction of the house. He explained that there was a 2x4 construction on the exterior walls and they wanted to add a 2x2 furring to the outside of the wall to the entire face and then the window would be pushed to the inside face creating a 4 shadow line.

Board Member David Gibson suggested that they use a 2x6 framed wall, recessing it by 2 and use a 2x4 then add a trim around it and then they wouldnt have to pay for the furring. He added then they could have color blocking to create a 3 reveal.

The staff and applicant agreed to this alternative.

Board Member David Gibson reviewed the Spanish Plans 1 and 2.

Doug Halloway, 6710 N. Scottsdale Road #100, Scottsdale with Taylor Woodrow came forward. He pointed out that there was an optional car garage on one of the Spanish Plans creating a depth of 8 further back from the other home. He thought that the recessed garage would create diversity. He stated that they had also added the French, Craftsman and Italianate style homes creating more diversity.

Board Member David Gibson questioned whether they could stipulate a percentage of side entry garages.

Ms. Cadavid replied that they could stipulate this, but that it would be hard to enforce.

Board Member David Gibson recommended that they change the rear gable to a hip on Plan 2.

Board Member Jacquelyn Cole referred to Italianate Plan 6 and questioned why they had not made the accent windows open above the foyer.

Mr. Halloway replied that they were openings; it just wasnt rendered appropriately to show the opening.

Mr. Rust discussed the second sentence of stipulation six requiring the parch columns on Plan 5 be revised to provide a greater width. He explained that the columns were round and designed thin in order to create the style of the Italianate home.

Board Member Chris Lindahl referred to the Spanish Plans 1 and 2 and wondered if the color schemes were specific to the plans or if they could be varied. He asked if they included the stone veneer.

Mr. Rust replied that there were three colors for the Spanish style and that they had not included the stone veneer in that style since it was not a part of the Spanish architectural theme.

Vice Chairman Gary Petterson requested a motion.

A motion was made by Board Member David Gibson, seconded by Board Member Jacquelyn Cole to approve DR03-09, subject to Staff stipulations; changing stipulation five to state that on Spanish Plan 2 the gable shall be changed on the left elevation to a hip to create diversity; changing stipulation six to create a reveal or recess by building a 2x6 wall in the front elevation, stepping it back to a 2x4 wall for placement of a window, folding the window back approximately 3 to 4 from the 2x6, leaving a reveal around the window which should be color blocked to create a deeper recess feel.

Motion Carried 5-0.

1. All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.

2. All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of May 15, 2003, subject to staff conditions.

3. These standard plans area approved for 115 lots, lots 1 through 58 of Parcel 5, and lots 1 through 57 of Parcel 9 within the Spectrum at Val Vista P.A.D. Any tow or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to issuance of a building permit.

4. All standard plans shall adhere to the lot coverage and setback requirements stipulation by Ordinance No. 1209 in rezoning case Z99-65 and its amendments. Coverage is interpreted as the area under roof including patios, porches and garages.

5. On Spanish Plan 2, the gable shall be changed on the left elevation to a hip to create diversity.

6. On Plan 5, a reveal or recess shall be created by building a 2x6 wall in the front elevation, stepping it back to a 2x4 wall for placement of a window, folding the window back approximately 3 to 4 from the 2x6, leaving a reveal around the window which should be color blocked to create a deeper recess feel. The thickness of the columns shall increase from 8 to 16.

DR03-10 - Approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 9,600 square-foot retail building proposed on Lot 3A in the Gilbert Town Square. The subject site is zoned C-2 (General Commercial) with a Planned Area Development (PAD) overlay.

Planner Matt Everling informed the Board that DR03-10 was a request for approval of the site plan, grading and drainage, architecture, landscaping, elevations, and lighting for a 9,600 square-foot retail building proposed on Lot 3A in the Gilbert Town Square. The subject site is zoned C-2 (General Commercial) with a Planned Area Development (PAD) overlay. He used the visual aid to show the Board the site and surrounding area. He reviewed the issues that were discussed the previous month at the working session. The project was located adjacent to property located in Maricopa County and there was a 75 building and 35 landscape setback that interfered with the development of the property. In 2001, there was a variance request (Vol.09) that was approved which reduced the setbacks to 25 for the building and landscape. He pointed out the plans were the third generation revised plans that were given to him by the applicants architect that afternoon. He noted that the plans met all the conditions of approval of conditions 2a and 2b in the staff report, except for condition 2b7.

Mr. Everling reviewed the changes that the applicant had done since the Board reviewed the project the previous month. He pointed out the applicant had changed the driveways, moved the trash enclosure, moved the bike racks from the rear to the front corners of the building, added landscape planters adjacent to the building along the rear elevation, changed the amount of landscaping, species of landscaping and provided landscaping in the retention basin in Tract A. Regarding the elevations, he noted that the applicant had made some color changes. He compared the elevations that the Board had reviewed at the working session and the current elevations stating that the applicant had addressed all the issues in the revisions.

Mr. Everling discussed stipulation 2b7. He explained that staff felt that it might be a good idea to provide a 24 wide cross access easement into the parcel to the south, which was currently in Maricopa County. He indicated that in the future when the property to the south was annexed and zoned commercial it would be beneficial to have cross access for internal circulation. After discussing the item with the Town Engineer he found out that based on the distance requirement from center line of one drive aisle to another, the property owner to the south would be eligible for a driveway off of Gilbert Road. However, the staff still felt that it was appropriate to provide the cross access. He pointed out where they had requested the cross access on the visual aid. He noted that he had not received public input and that it had been properly noticed. He recommended approval, striking conditions 2a and 2b 1-6.

Chairman Darrell Truitt questioned if the cross access easement should have been a zoning requirement.

Planning Director Jerry Swanson replied that the driveway design was in the Design Review purview. He pointed out that they might want to look at providing the access on the west edge of the property as it might be a less disruptive place.

Chairman Darrell Truitt invited the applicant to come forward.

Mike Clements, 1166 S. Gilbert Road #105, Gilbert came forward. He stated that they were willing to entertain cross access at a later date when they knew who the property user was at the location to the south. He explained that if the Town annexed the property, they would take it subject to the existing non-conforming uses. He provided photographs of the existing uses on the parcel to the south for the Board to review, noting that there was at least one residential unit and two trailers. He described a barn on the site that someone used as an automotive repair shop and another barn that was used for a paint shop. He indicated that in the future, knowing who the use was, they would be willing to provide access.

Chairman Darrell Truitt opened the public hearing and asked if anyone wanted to speak on the item. No one came forward. He requested a motion.

A motion was made by Vice Chairman Gary Petterson, seconded by Board Member David Gibson to approve DR03-10, subject to Staff stipulations, striking stipulation 2a and 2b.

Motion Carried 6-0.

Approval of the site plan, landscaping, grading and drainage, elevations, colors and materials and lighting for the retail building on Lot 3A (DR03-10), subject to the following conditions:

1. Construction of the project shall conform to the exhibits approved by the Design Review Board at the May 15, 2003 public hearing.

2.        Prior to the issuance of any permits, the applicant shall submit for Planning Department approval:
a) A revised landscape plan showing: i) A change from the 12-16-foot tall Date Palm trees to 12-16-foot tall Mexican Fan Palm trees ii) Tract A in the western boundary of the property shall be landscaped with plantings similar to the landscape palette in other tract A retention areas within the Gilbert Town Square iii) Additional plant material behind the existing parking lot screen wall along Gilbert Road similar to the landscape palette to the north by using Texas Sage, Ruellia Peninsularis, and Agave Weberi iv) Replace the Texas Ebony trees with a thornless tree species.

b) A revised site plan showing: i) The southernmost trash enclosure has been relocated into the row of parking spaces in the southwest corner of the property. The proposed parking lot light fixture will also need to be relocated so that it is not destroyed by the sanitation vehicle ii) A pedestrian link extending from the development on lot 3A connecting to the approved pedestrian link from the Sun Shine Flooring facility iii) Bike racks that have been relocated closer to the building frontage iv) A reduction in the width of the sidewalk along the rear (south elevation) of the building from 10 feet to 6 feet within the 25-foot building/landscape setback to reduce the amount of hardscape and increase the amount of landscaping v) An additional landscape planter in the middle of the northern row of parking along Gilbert Town Square Avenue vi) The pedestrian link in the middle of the site that extends from the sidewalk to the building should be moved to the east side of the driveway for more efficient accessibility vii) A minimum 24-foot wide cross-access easement at the southeast corner of this site has been added to provide cross-access for the future development of the County parcel to the south. This will eliminate the need for an additional driveway off Gilbert Road.

3.At the time of construction document submittal, the site plan shall include Town of Gilbert standard commercial and industrial site plan notes.

DR02-33  Jack in the Box comprehensive signage, located at the NEC of Cooper Road and Guadalupe Road.

Senior Planner Mike Milillo requested continuance to an unspecified date. He stated that staff had been provided with no resubmittal of the case.

Chairman Darrell Truitt opened the public hearing. No one wanted to speak on the case. He requested a motion.

A motion was made by Vice Chairman Gary Petterson, seconded by Board Member Jacquelyn Cole to continue DR02-33 to an unspecified date.

Motion Carried 6-0.

ADMINISTRATIVE ITEMS

Reappointment of Board Member Chris Lindahl to Gilbert Economic Advisory Board.

Chairman Darrell Truitt verified that Board Member Chris Lindahl was currently on the Gilbert Economic Advisory Board and that he wished to be reappointed.

Board Member Chris Lindahl stated that he did wish to be reappointed.

Chairman Darrell Truitt requested a motion.

A motion was made by Vice Chairman Gary Petterson, seconded by Board Member David Gibson to reappoint Board Member Chris Lindahl as the Design Review Boards representative on the Gilbert Economic Advisory Board.

Motion Carried 6-0.

COMMUNICATIONS

A Report from the Chairman on current events.

There was no report given.

Report from the Planning Director on current events.

Planning Director Jerry Swanson reported that Council Member Les Presmyk preferred to have Design Review Board, Planning and Zoning Commission and Town Council members there when the sign code was discussed because he knew there was a subcommittee member at those meetings.

ADJOURNMENT

Chairman Darrell Truitt adjourned the meeting at 9:10 P.M.

ATTEST:

Recorder Trasie Johns

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