Design Review Board Regular Meeting Minutes

1025 S. Gilbert Road

August 15, 2002

BOARD PRESENT: Chairman Darrell Truitt, Vice Chairman Gary Petterson, Board Member Bob Deardorff, Board Member Robin Schneider, Board Member John Tomasson, Board Member David Gibson

BOARD ABSENT: Board Member Chris Lindahl

STAFF PRESENT: Planning Director Jerry Swanson, Planning Manager Linda Edwards, Planning Manager Maria Cadavid, Planner Matt Everling, Senior Planner Bob Pazera, Senior Planner Mike Milillo, Senior Planner, Jim Cronk, Planner Jill Johanneck, Planner Jessica Galloway

ALSO PRESENT: Council Member Dave Petersen, Council Member Don Skousen, Traffic Engineer Bruce Ward, Recorder Trasie Johns

I N D E X

PLANNER CASE PAGE VOTE
CONSENT DR02-16 3 APPROVED
CONSENT DR02-17 3 APPROVED
CONSENT DR02-24 3 APPROVED
CONSENT DR02-31 4 APPROVED
CONSENT DR02-46 4 APPROVED
CONSENT DR02-26 4 APPROVED
CONSENT DR02-27 5 APPROVED
CONSENT DR02-25 5 APPROVED
CONSENT DR99-125 5 APPROVED
CONSENT DR01-17 6 APPROVED
CONSENT DR02-41 6 APPROVED
MR. MILILLO DR02-23 7 CONTINUED
MR. EVERLING DR02-43 7 APPROVED
MS. CADAVID DR02-32 8 APPROVED
MR. EVERLING DR02-42 10 APPROVED

CALL TO ORDER:

Chairman Darrell Truitt called the meeting to order at 5:35 P.M.

ROLL CALL:

Recorder Trasie Johns called roll and a quorum was determined to be present.

APPROVAL OF AGENDA:

Chairman Darrell Truitt announced that they wanted to move DR02-43 and DR02-23 to the Public Hearing. He added that they wanted to move DR02-25, DR99-125, DR01-17 and DR02-41 to the Consent Agenda. He requested a motion to approve the agenda.

A motion was made by Vice Chairman Gary Petterson, seconded by Board Member David Gibson to approve the agenda.

Motion Carried 6-0.

COMMUNICATION FROM CITIZENS

Chairman Darrell Truitt announced that at that time members of the public may comment on items not on the agenda. He stated that the Boardâ??s response was limited to responding to criticism, asking staff to review a matter commented upon or asking that the matter be put on a future agenda. He asked if anyone would like to speak. He reminded the audience that they needed to fill out a yellow slip if they wanted to speak during that time or regarding any of the items on the public hearing.

No one came forward.

CONSENT ITEMS

Chairman Darrell Truitt reviewed the consent items. He noted that on item DR02-41, they wanted to add the following stipulations:

Provide vehicular access to Colt Road if the Town of Gilbert can secure access to Colt Road.

The arches at the Walgreen tower shall be flat arches rather than the full arches as shown.

The left turn access on Williams Field Road may be adjusted to accommodate access to commercial property to the north subject to Town Staff evaluation and approval.

Chairman Darrell Truitt asked if anyone wanted to speak about any of the items on the consent agenda. No one came forward. He requested a motion to approve the consent agenda.

Chairman Darrell Truitt announced that he needed to abstain from voting on the consent agenda.

A motion was made by Board Member David Gibson, seconded by Board Member Robin Schneider to approve the consent items.

Motion Carried 5-0.

Minutes â?? Approval of Regular Meeting Minutes of July 11, 2002.

DR02-16 â?? Approval of site plan, grading and drainage, architecture, landscaping, elevations, lighting and signage for the McDonalds located at the SWC of Baseline and Higley Roads.

Approval of the site plan, grading and drainage, architecture, landscaping, elevations, lighting and signage for the McDonalds drive-through (DR02-16) subject to the following conditions:

1. The McDonaldâ??s project shall be permitted per exhibits approved at the public meeting of August 15, 2002.

2. Prior to the issuance of any permits, the applicant will submit a revised landscape plan to Staff for review and approval. Substantial landscaping will be added to further screen the drive-through along Higley Road.

3. Standard Commercial and Industrial Site Plan Notes shall be noted on the construction site plan.

DR02-17 â?? Approval of the final site plan, landscaping, lighting, preliminary grading and drainage, and building elevations for Gilbert Youth Soccer Complex located south of the southwest corner of Greenfield and Germann Roads.

Approval of DR02-17, the final site plan, landscaping, lighting, preliminary grading and drainage, building elevations and monument sign for Gilbert Youth Soccer Complex, subject to the following conditions:

Construction of the project shall conform with the exhibits presented and conditions stipulated by the Design Review Board at the August 15, 2002 public meeting.

At the time of construction document submittal, the site plan shall include standard commercial and industrial site plan notes.

A traffic study for Greenfield Road will be required prior to the construction document submittal.

DR02-24 â?? Approval of (6) standard plans, Plans 1 through 6 proposed by William Lyon Homes for lots 1 thru 165 in Gateway Village II located west of the southwest corner of Ray Road and south of Bluejay Drive.

Staff recommends approval of DR02-24 William Lyon Homes at Gateway Village II six (6) standard plans 1 through 6, subject to the following conditions:

All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions.

All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 15, 2002 subject to staff stipulations and any additional conditions imposed by the Board at said meeting.

These standard plans are approved for 165 lots, lots 1 through 165 of the Gateway Village PAD. Any two or more additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.

All plans shall have a minimum eighty (80â??) square foot covered porch, patio, or balcony.

DR02-31 â?? Approval of the site plan, grading and drainage, architecture, landscaping, elevations, lighting and signage for the Lowes Pad “D” building located at the northwest corner of Warner and Gilbert Roads.

Approval of the site plan, grading and drainage, architecture, landscaping, elevations, lighting and signage for the Loweâ??s Pad “D” (DR02-31) subject to the following conditions:

1. Construction of the Loweâ??s Pad “D” project shall conform with the exhibits approved at the public meeting on August 15, 2002.

2. With the exception of the end towers, all wall signs shall consist of a single row of letters not to exceed 24 inches in height. Tower wall signage may have 2 rows of signage, with letters not to exceed 20 inches in height. Coverage of signs shall be limited to the sign area.

3. Prior to the issuance of any permits, the applicant shall submit, to the Planning Department for review and approval, the correct cut sheets for the building-mounted lighting.

4. The construction site plan document submittal shall include the list of Standard Commercial and Industrial Site Plan Notes.

DR02-46 â?? Approval of the final site plan, landscaping, lighting, preliminary grading and drainage, and building elevations for Greenfield Jr. High School Pool located at the southeast corner of Greenfield and Elliot Roads.

Approval of DR02-46, the final site plan, landscaping, lighting, preliminary grading and drainage, and building elevations for Greenfield Jr. High School Pool, subject to the following conditions:

Construction of the project shall conform with the exhibits presented and conditions stipulated by the Design Review Board at the August 15, 2002 public meeting.

At the time of construction document submittal, the site plan shall include standard commercial and industrial site plan notes.

The eastern most drive on Elliot Road shall meet detail number 2 of the Unified Land Development Code.

DR02-26 â?? Approval of 4 and 5 plex townhome units, building elevations, grading and drainage plan and landscape plan proposed by Scott Homes located in Fincher Farms PAD located at the northwest corner of Galveston Street and Coronado Road.

Staff recommends approval of DR02-26, Fincher Farm Townhomes by Scott Homes at Fincher Farms PAD (

[type # plans]

) standard plan 1 through 4, subject to the following conditions:

All standard plans shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.

All standard plan elevations shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 15, 2002 subject to staff stipulations.

These 4 & 5-plex townhomes are approved for the Fincher Farm P.A.D. Any major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.

DR02-27 â?? Approval of the final site plan, landscaping, lighting, preliminary grading and drainage, building elevations for Majors A and B, and Shops A, B and C, and preliminary site plan approval of the future fuel facility on Pad A and Pads B-G for Lakeview Village at Morrison Ranch located at SEC Higley and Elliot Roads.

Approval of DR02-27, final site plan, landscaping, lighting, preliminary grading and drainage, building elevations for Majors A and B, and Shops A, B and C, and preliminary site plan approval of the future fuel facility on Pad A and Pads B-G at Lakeview Village at Morrison Ranch, subject to the following conditions:

Construction of the project shall conform with the exhibits presented and conditions stipulated by the Design Review Board at the August 15, 2002 public meeting.

A comprehensive sign package for the center is required for review by the Design Review Board.

At the time of construction document submittal, the site plan shall include standard commercial and industrial site plan notes.

DR02-25 â?? Approval of site plan and architectural review of landscaping, grading design, elevations, and lighting for Glauser/Randall Medical Offices proposed at lot â??Gâ?? of Schooner Plaza located at the southwest corner of Baseline Road and Val Vista Drive.

Approval of the site plan, landscape plan, grading and drainage plan, and building elevations for DR02-25, subject to the following conditions:

The Glauser/Randall Medical Offices project shall be permitted per exhibits approved at the public meeting of Augusts 15, 2002.

The construction site plan document shall incorporate the standard notes for commercial/industrial projects.

The proposed Rip Rap groundcover material shall be replaced with a ½ or ¾ inch decomposed granite.

The area behind the existing sidewalk along Mission Bay Drive shall remain as decomposed granite. This area shall also feature the addition of at least 12 Lantana groundcover plants.

At least 12 of the 24 Bottle Trees proposed around the parking area shall be replaced with a Sweet Acacia Tree.

DR99-125 â?? Approval of (1) one standard plan, Plan R1-10/1535 square feet, proposed by Scott Homes located in Fincher Farms. Fincher Farms is located east of the southeast corner of Ray Road and Val Vista Drive.

Approval to amend DR99-125 Scott Homes at Fincher Farms, Plan R1-10/1535 sf subject to the following conditions:

The Plan shall meet requirements set forth in the Resolution of the Design Review Board adopting standard residential house plan conditions approved on December 14, 2000.

The Plan shall be built per exhibits approved by the Design Review Board as presented at the public hearing of August 15, 2002, subject to staff stipulations.

The Plan is approved for 3 lots, lots 1 through 3 within the Fincher Farms P.A.D. Any additional standard plans or major revisions to the approved plans shall require review and approval by the Design Review Board prior to the issuance of a building permit.

All standard plans shall adhere to the lot coverage and setback requirements stipulated by Ordinance No. 1159 in rezoning case Z98-30 and its amendments.

The rear elevation C shall be revised to provide a hip gable to match the front and right elevations.

DR01-17 â?? Approval of the site plan, landscaping, preliminary grading and drainage, lighting, and building elevations for the Albertsonâ??s A-Express Gas Station, located at the southwest corner of Queen Creek and Power Roads.

Staff recommends approval for DR01-17, the site plan, landscape plan, elevations, and lighting for Albertsonâ??s A-Express Gas Station, located at the southwest corner of Queen Creek and Power Roads, subject to the following conditions:

Construction of the project shall conform with the exhibits presented and conditions stipulated. Any revisions to the approved plans shall be reviewed by the Board prior to the issuance of a building permit for the project.

Provide lighting wattage information for the gas canopy. Canopy lighting shall not exceed 320 watts.

Any signage proposed for this development shall receive approval by the Planning Department prior to the issuance of a sign permit.

At the time of construction document submittal, the site plan shall include standard commercial site plan notes.

DR02-41 â?? Approval of final site plan for Phase I and preliminary site plan for Phase II, building elevations, grading and drainage, landscaping, and lighting located at the southeast corner of Higley and Williams Field Roads.

Approval of DR02-41, Centre at Higley â?? Williams Field, subject to the following conditions:

Construction of the project shall conform with the exhibits presented and conditions stipulated by the Design Review Board at the August 15, 2002 public meeting.

50% of the perimeter Mondel Pine trees shall be 24″ box. The Texas Ebony shall be 24″ box.

A photometrics study shall be submitted with construction drawings.

Monument signs shall be placed with a minimum spacing of 300â?? between signs.

The Standard Commercial and Industrial Site Plan Notes shall be on the construction document site plan.

Provide vehicular access to Colt Road if the Town of Gilbert can secure access to Colt Road.

The arches at the Walgreen tower shall be flat arches rather than the full arches as shown.

The left turn access on Williams Field Road may be adjusted to accommodate access to commercial property to the north subject to Town Staff evaluation and approval.

PUBLIC HEARINGS

DR02-23 â?? Approval of comprehensive sign package for the CVS Pharmacy building located at the southwest corner of Guadalupe and Greenfield Roads.

Chairman Darrell Truitt asked if anyone wanted to speak on the item before he accepted a motion to continue it. No one came forward.

Board Member Bob Deardorff announced that he needed to abstain from voting on the item.

A motion was made by Board Member John Tomasson, seconded by Board Member Robin Schneider to continue DR02-23 to the next Design Review Board meeting.

Motion Carried 5-0.

DR02-43 â?? Approval of the site plan, grading and drainage plan, landscaping, monument signage, lighting and building elevations for the Fiesta Ranch Auto Center, located north of the northeast corner of McQueen & Guadalupe Roads in the Fiesta Ranch Commerce Park.

Planner Matt Everling informed the Board that the issue with DR02-43 was that the applicant was having some difficulty replacing a tree that he wished to remove in the parking lot. He pointed out the tree on the visual aid. He noted that Staff felt that the tree should be replaced elsewhere on the site or replace it with an additional 36″ box tree.

Chairman Darrell Truitt asked if the tree in question had any street frontage and if it was a part of the parkway landscaping put in on McQueen Road with the original plan.

Mr. Everling replied that the tree did not have any street frontage and believed the tree to be planted when the original landscaping was done for the parkway.

Vice Chairman Gary Petterson asked what kind of tree it was.

Mr. Everling responded that he wasnâ??t sure what kind of tree it was and asked the Board to address this question with the applicant.

Micheal Jorgesen, 4144 N. 44th Street, Phoenix with Cawley Architects came forward. He pointed out that they wanted to delete the tree because the landscape plan wasnâ??t supposed to show the tree, it should have been removed.

Chairman Darrell Truitt asked if they met the required amount of trees that they were supposed to have. He announced that he supported deleting the stipulation if everyone else agreed.

The Board agreed to delete the stipulation that required the applicant to replace the mature tree with a 36″ box Mondel Pine.

Chairman Darrell Truitt asked if anyone from the public wanted to speak on the item. Seeing no one, he closed the public hearing and brought it back to the Board for action.

A motion was made by Vice Chairman Gary Petterson, seconded by Board Member David Gibson to approve DR02-43, subject to Staff stipulations, removing stipulation D.

Motion Carried 6-0.

Approval of the site plan, grading and drainage plan, landscaping, monument signage, lighting and building elevations for the Fiesta Ranch Auto Center (DR02-43) subject to the following conditions:

1. The Fiesta Ranch Auto Center project shall be permitted per exhibits approved at the public meeting of August 15, 2002.

2. Prior to the issuance of any permits, the applicant shall submit a revised landscape plan to:

Change three (3) Mondel Pines along the storefront to 24-inch box Evergreen Elm.

Change two (2) Mondel Pines in the rear of the site outside the swinging gates to 24-inch box Evergreen Elm.

Change shrubs in the rear of the site outside the swinging gates to 1 gallon Gold Mound or Gold Lantana.

Replace a mature tree to be removed with a 36-inch box Mondel Pine.

Change the Gazania Rigens to the Red Yucca.

3. Standard Commercial and Industrial Site Plan Notes shall be noted on the construction site plan.

DR02-32 â?? Approval of site plan and architectural review of landscaping, grading design, elevations, lighting and signage for Caring Hearts animal clinic proposed at 3045 E. Baseline Road.

Planning Manager Maria Cadavid informed the Board that DR02-32 was a request for approval of site plan and architectural review of landscaping, grading design, elevations, lighting and signage for Caring Hearts animal clinic proposed at 3045 E. Baseline Road. She noted that Town Council approved the rezoning case on February 5, 2002. She pointed out that the commercial building was 6,000 square feet and was sixteen feet tall. The parking spaces were in compliance. Landscaping requirements in the revised exhibit met the comments that Staff originally had.

Ms. Cadavid commented that the Staff, after bringing the elevations to the Board at the working session, identified that the placement of the sign was above what code required in terms of being above the roof line of the building. The applicant, in order to meet code and satisfy the Staff concern had developed another revised elevation, which Ms. Cadavid displayed for the Board and public to see. She discussed how the applicant had addressed the concerns and used the visual aid to show the signage. She noted that after a meeting they had earlier that day, the applicant preferred to maintain the original design and be allowed to revise the original elevation to reduce the height of the wing wall revise its design and meet the provision of the sign code. She commented that the Staff agreed to this and had revised stipulation six.

Ms. Cadavid noted that stipulation three was revised to allow the applicant to post the necessary bond for the cost or construct the required improvements for Neilson Street prior to the issuance of a certificate of occupancy. She pointed out that the revision was acceptable to the Town Engineer. She concluded her presentation and asked for questions from the Board.

Chairman Darrell Truitt asked if they should add a stipulation that would require the applicant to finish Baseline Road.

Ms. Cadavid replied that the applicant was required to finish Baseline Road and this was addressed in the zoning ordinance.

Chairman Darrell Truitt addressed stipulation six. He questioned what the vertical element should be, if there wasnâ??t a sign on it, in terms of good design and good architecture. He asked how they would fit the sign on the architectural element.

Ms. Cadavid replied that they had discussed several options and how similar elements had been treated in other buildings and approved by the Board. She referred to the visual aid of Burger King on Baseline and Cooper, stating that they had a similar element.

Chairman Darrell Truitt agreed that he wanted to see the sign fit into the building better and approved of the Burger King example. He asked if any one had any comments or questions for the Staff. Seeing none, he invited the applicant to come forward.

Jerry Ebert, 2575 E. Camelback Road, Suite 850, Phoenix with McShane Construction came forward. He informed the Board that they were proposing to do something similar to the Burger King with the wing wall, projecting out about 4â??-5â??.

Chairman Darrell Truitt asked if anyone from the public wanted to speak on the item. Seeing no one, he closed the public hearing and brought it back to the Board for discussion and action.

A motion was made by Board Member John Tomasson, seconded by Board Member David Gibson to approve DR02-32, subject to Staff stipulations.

Motion Carried 6-0.

Approval of DR02-32, an animal clinic (Caring Hearts Animal Clinic) at 3045 E. Baseline Road subject to the following stipulations.

The Caring Hearts project shall be permitted per exhibits approved at the public meeting of Augusts 15, 2002 as stipulated by the Design Review Board.

The construction site plan document shall incorporate the standard notes for commercial/industrial projects.

The applicant shall post necessary bond for the cost or construct the required improvements for Neilson Street prior to the issuance of a certificate of occupancy for this project.

The perimeter wall and the parking screen wall design shall be reviewed as part of the construction document submittal. Furthermore, the proposed wall design and the design of the parking screen wall shall match the design, color and materials of the principal building structure.

The proposed project signage area shall be reduced to not exceed 135 square feet.

The design of the wing wall on the north elevation shall be revised to accommodate the wall sign to meet the intent of the sign code regarding placement. The final design to be reviewed and approved by the Planning Department prior to issuance of a building permit.

Board Member Robin Schneider left the Board for the evening.

DR02-42 â?? Approval of the site plan, grading and drainage plan, landscaping, signage, lighting and building elevations for Damonâ??s Grill, a new 7,042 square-foot family restaurant on Pad 1B within the Gilbert Town Square, which is generally located in the northwest corner of Gilbert Road and Civic Center Drive.

Planner Matt Everling informed the Board that DR02-42 was an application for approval of the site plan, grading and drainage plan, landscaping, signage, lighting and building elevations for Damonâ??s Grill, a new 7,042 square-foot family restaurant on Pad 1B within the Gilbert Town Square, which is generally located in the northwest corner of Gilbert Road and Civic Center Drive. He used the visual aid to show the project and surrounding area. He pointed out the parking access and stated that they could come off of Gilbert Town Square Avenue and that there was not any drive access proposed off of Gilbert Road.

Mr. Everling addressed the parking issue that the Staff had with the project. He explained that the restaurant is required to have 90 on-site parking spaces, however, the applicant wishes to have an additional 45 spaces, for a total of 135 spaces dedicated for the restaurant. Due to site constraints, only 75 parking spaces will be on-site, which leaves a deficit of 15 required parking spaces. The 15 spaces, together with the extra 45 spaces (total of 60 spaces), will be located directly to the west across Gilbert Town Square Avenue in the future office complex. He explained that the ULDC requires a Use Permit for a shared parking agreement for the 60 off-site parking spaces. He pointed out that the Staff had added stipulation No. 5 addressing this issue.

Another issue discussed by Mr. Everling was the landscaping. Based on the Townâ??s Landscape Planner review, the applicant submitted another landscape plan complying with all the stipulations except for two items. He discussed the two stipulations that were still remaining: 4a. Change the trees in the two (2) planters on either end of the double row of spaces of the parking lot on the south side of the site from Evergreen Elm to 24-inch box Sissoo trees. 4b. Change the two (2) trees on either end of the row of parking along the north side of the site from Evergreen Elm to 24-inch box Sissoo trees. He handed the revised landscape plan to the Board.

Mr. Everling passed around the materials board for the Board to review. He explained that the applicant was proposing three different colored efis stucco systems, along with cultured stone and some colored awnings. Staff considered the main entrance to be well positioned to Gilbert Avenue and the applicant had created horizontal articulation in the building by pushing portions of the building back and replacing awnings on the portions to create some depth. One issue that Staff had was that the applicant had originally proposed a 99 square foot sign on all of the elevations. He referred to the revised elevations that the applicant had submitted, leaving the portions were the signage was located blank. Therefore, Staff felt these areas could use some treatment so they added stipulation number three: Prior to the issuance of any permits, the applicant shall submit revised elevations showing the addition of windows above the steel canopies along the north, south, and west elevations.

Mr. Everling discussed the signage above the canopy and the neon banding around the perimeter. Both those types of signage, the neon banding and the roof-mounted signage were prohibited in the ordinance. In addition, Staff had an issue with the awnings since the colors of the awnings represented corporate colors. He referred to the IHOP to the north that the Design Review Board approved with the corporate colors on the awnings. He noted that since the awnings were not internally illuminated, Staff felt that the awning colors were acceptable.

Chairman Darrell Truitt asked where the Staff wanted to add the windows.

Mr. Everling pointed out the location they were proposing that the applicant provide windows, adding articulation to the north and south elevations.

Chairman Darrell Truitt and Board Member Bob Deardorff commented that they did not agree with the windows being added to those elevations. They felt that it would be an introduced element, with the windows below them, that wasnâ??t necessary. In addition, it would take away from the towers.

The Board briefly discussed how they could add articulation to the towers.

Mr. Everling requested that the Board revise stipulation six by ending the sentence after the word banding, deleting the reference to the non-corporate colors for the awnings. He read through the rest of the remaining stipulations that were in the Staff report. He concluded his presentation and asked for questions.

Chairman Darrell Truitt asked the Staff if the Board had approved neon lighting in the past.

Mr. Everling replied that the Town Cinema had neon lighting.

Ms. Cadavid added that they had approved neon lighting on the Baseline Plaza.

Chairman Darrell Truitt commented that he felt that the neon lighting would be an accent that was an architectural feature.

Board Member Bob Deardorff verified that the neon lighting was concealed.

Mr. Everling replied that the neon lighting would be concealed.

Board Member Bob Deardorff agreed with Chairman Darrell Truitt in that the neon would be acceptable if it was part of the architecture and was concealed.

Chairman Darrell Truitt asked if the Board had any other questions for the Staff. Seeing none, he invited the applicant to come forward.

Jamie Coverdale, 14614 N. Yerba Buena Way, Fountain Hills with Arizona Entitlements came forward. He referred to stipulation 4b., requiring them to add Desert Museum Palo Verde trees. He explained that they were concerned about the visibility of their building and would like to eliminate the trees since the landscaping was extensive. He explained that they had revised the landscape plan to include the Palo Verde trees, but would now like to eliminate them.

The Board reviewed the landscape plan and discussed eliminating the trees.

Mr. Coverdale explained that they had twice the landscape setback that was required and did not need to add these trees.

Mike Clements, 1166 S. Gilbert Road #105 came forward. He pointed out the trees that they wished to delete.

Chairman Darrell Truitt commented that they agreed to pull the trees out and change the Jacarandas to be a patio tree approved by Staff.

Mr. Coverdale discussed the roof-mounted sign. He asked what the definition was of a roof-mounted sign.

Mr. Everling replied that a roof-mounted sign was raised above the canopy line.

Board Member Bob Deardorff asked how structure was defined in the ordinance. He pointed out that the sign, roof section stated that an attached sign extending above the plate line and he noted that the sign in question was not above the plate line. He added that he would not consider a canopy a structure.

Mr. Coverdale informed the Board that the neon banding was recessed in the reveals and was the same color red as the awning.

Board Member Bob Deardorff asked about the stone in the color board and if the color was correct on the elevation or on the color sample.

Mr. Coverdale replied that the color of the stone was represented correctly in the color board.

The Board briefly discussed the color of the stone and agreed that the rendering looked better than the color board.

Board Member Bob Deardorff expressed his concern that they had an opportunity with some of the massing to have more play of color, adding more character to the building.

Board Member John Tomasson suggested that they use some different color in the wandescoting. He noted that the rending was grayer than the sample board.

Board Member Bob Deardorff agreed that he was happy with the color of the stone on the rendering. He noted that he was looking for more of a color change, not just a tone change within the same family.

Board Member David Gibson agreed that he approved of the stone color in the rendering.

Mike Clements discussed the parking. He noted that they would be sharing parking with an office complex and it would work well with the way the parking was used differently by the different businesses. He explained how the other uses would use the parking.

Chairman Darrell Truitt pointed out that they would need to work with the Planning and Zoning Commission to obtain approval of a Use Permit for the shared parking agreement.

Chairman Darrell Truitt asked if there were any other questions for the applicant. Seeing none, he requested a motion.

The Board briefly discussed the revisions to the stipulations that were discussed earlier.

Chairman Darrell Truitt asked if there was anyone in the public that wanted to speak on the case. No one came forward.

Planning Director Jerry Swanson suggested that they strike stipulation five since it wasnâ??t necessary.

A motion was made by Board Member John Tomasson, seconded by Vice Chairman Gary Petterson to approve DR02-42, subject to Staff stipulations, revised to delete stipulations three and five; replacing stipulation three to state that they shall revise the color pallet of stone and efis colors to compliment the existing center and add greater contrast; adding 4c. to state that the Jacarandas around the patio shall be courtyard trees adhering to the landscape pallet of the site and approved by Staff; adding stipulation 4d. to eliminate the six 24 inch box Desert Museum Palo Verde trees along the Gilbert Road property line; replacing stipulation six to state that the neon lighting shall be recessed, with the color matching the red awning.

Motion Carried 5-0.

Approval of the site plan, grading and drainage plan, landscaping, signage, lighting and building elevations for Damonâ??s Grill (DR02-42) subject to the following conditions:

1. The Damonâ??s Grill project shall be permitted per exhibits approved at the public meeting of August 15, 2002.

2. Prior to the issuance of any permits, the applicant shall submit a photometric survey of the site.

3. Prior to the issuance of any permits, the applicant shall submit revised elevations showing the addition of windows above the steel canopies along the north, south, and west elevations. The color pallet of stone and eafis colors shall be revised to compliment the existing center and add greater contrast.

4. Prior to the issuance of any permits, the applicant shall submit a revised landscape plan illustrating the following changes:

Change the trees in the two (2) planters on either end of the double row of spaces of the parking lot on the south side of the site from Evergreen Elm to 24-inch box Sissoo trees.

Change the two (2) trees on either end of the row of parking along the north side of the site from Evergreen Elm to 24-inch box Sissoo trees.

The Jacarandas around the patio shall be courtyard trees adhering to the landscape pallet of the site and approved by Staff.

The six 24 inch box Desert Museum Palo Verde trees along the Gilbert Road property line shall be deleted from the landscape plan.

5. Prior to the issuance of building permits, the applicant shall obtain approval of a Use Permit from the Planning & Zoning Commission for a shared parking agreement.

6. Prior to the issuance of building permits, the applicant shall submit to the Planning Department for review and approval, revised building elevations showing omission of the roof-mounted sign and neon banding, and showing non-corporate colors for the proposed exterior awnings. The neon lighting shall be recessed, with the color matching the red awnings.

7. The construction site plan document submittal shall include the list of Standard Commercial and Industrial Site Plan Notes.

COMMUNICATIONS

A Report from the Chairman on current events.

There was not a report given.

Report from the Planning Director on current events.

Planning Director Jerry Swanson informed the Board that in the fall there was going to be a Design Assistance Team for the Heritage District and they needed someone from the Board to be on the committee. He explained that they were volunteer professionals from around the country that would come to spend some time on the Heritage District and make recommendations for various actions that would go into the Town objectives.

Chairman Darrell Truitt asked the Board if anyone wanted to be on this Team.

Seeing no one, Chairman Darrell Truitt agreed to be on the Design Assistance Team.

Council Member Dave Petersen commended the Board on their hard work and good job they were doing in the meetings. He thanked them for their time and efforts.

Council Member Don Skousen agreed that the Board was doing an excellent job.

Chairman Darrell Truitt commended the Staff for their hard work and excellent job.

Planning Director Jerry Swanson pointed out that three of their staff members were selected as employees of the quarter for the Town: Planning Manager Maria Cadavid, Planning Manager Linda Edwards, and Senior Planner Mario Mangiamele.

ADJOURNMENT

A motion was made by Vice Chairman Gary Petterson, seconded by Board Member David Gibson to adjourn the meeting.

Motion Carried 5-0.

Chairman Darrell Truitt adjourned the meeting at 6:44 P.M.

ATTEST:

Recorder Trasie Johns

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