MINUTES OF THE ARTS ADVISORY BOARD REGULAR MEETING

MONDAY, SEPTEMBER 17 2001
6:30PM

1025 SOUTH GILBERT ROAD, GILBERT, ARIZONA

MEMBERS PRESENT: Scott Emerson, Betsy Harfst, Mark Lymer, Jose Benavides, Paula Beavin, Gary Lewallen Estella Velasco-Gilfillan, Vice-Chair, Dwight Walth, Chair

MEMBERS ABSENT: Susan Dahlberg

STAFF PRESENT: Lili Schuett, Cari Woods

COUNCIL LIAISON: Vice-mayor Les Presmyk (absent)

CALL TO ORDER OF SPECIAL MEETING

Dwight called the meeting to order at 6:30 p.m.

ROLL CALL

Dwight declared a quorum present.

1. Minutes

Paula moved to accept Strategic Plan meeting minutes for August 25, 2001 and Scott seconded the motion.

COMMUNICATIONS FROM CITIZENS

Kelly Mixer, who is a Gilbert resident as well as a reporter for the Independent, was present at the meeting.

DISCUSSION/ACTION ITEMS

2. Communications From:

Board Members  Dwight let the Board know that there would be many projects coming up and it would be best to set up subcommittees.

Administrator  Lili received a memo from the AFTA on the status of the Arts in Manhattan and handed copies out to the Board as well as copies of the Gilbert Independent article.

3. Review Strategic Plan Report 

Establish Priorities  The Board agreed to start with the following: Public Art and Infrastructure Objective A.

Commitment Focus 2001  New developments:

The San Tan Freeway will be built soon so Dwight advised the Board that they needed to work on having a public art policy and guidelines established ASAP.

The board agreed that they would be interested in advising the Council on public art for the new Surface Water Treatment Plant located at the Eastern Canal and Guadalupe Road.

Sub-committees  The Board will begin with two sub-committees, which would meet at regular meeting times and break off into sessions, then report back to the Board for the last half-hour of the meeting. The committees will report to the entire Board so that all members can be involved in the decision-making and development of policies. Each committee should be looking at the future of the Board. The two sub-committees chosen are as follows:

Infrastructure Objective A  Estella, Scott, Paula and Gary

Public Art  Jose, Mark, Dwight and Betsy

The Board will discuss art venues for the Mayors New Years Eve party at the next board meeting.

Gifts and Exhibiting policies were determined to be the next sub-committee formed, as it is third in line of importance.

ADJOURNMENT

Betsy put in a motion to adjourn the meeting at 8:06 p.m. All members agreed.

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Arts Advisory Board of the Town of Gilbert held on the 17th day of September 2001. I further certify that the meeting was duly called and held and that a quorum was present.

Cari Woods, Neighborhood Services Assistant